Drone and UAV acquisition, policy, and use (California Highway Patrol)

Beryl Lipton filed this request with the California Highway Patrol of California.
Multi Request Drone and UAV acquisition, policy, and use
Due Nov. 14, 2020
Est. Completion Aug. 21, 2020
Status
Awaiting Response
Tags

Communications

From: Beryl Lipton

All documents created from January 2010 through the date this request is processed related to the agency's use of airborne tools, vehicles, and weapons: aerial drones, remotely piloted vehicles (RPVs), remotely piloted aircraft (RPAs), unmanned aerials (UAs), unmanned aerial vehicles (UAVs), and/or unmanned aerial systems (UASs)(hereinafter “drones”).

Please search specifically records in each of the below document categories. A response to each of the categories and items would be appreciated.

ACQUISITION AND PROCUREMENT
i) requests for proposals (RFPs), proposals/quotes submitted by vendors, contracts, leases, budget requests, project/equipment budgets, cost allocations or reimbursements for the purchase of drone equipment;
ii) Grant applications and award letters for drone equipment purchases;
iii) Insurance contracts for all drone equipment;
iv) Communications (including electronic communications) between the agency head or agency quartermaster (or individual responsible for equipment purchases and maintenance) and drone vendors, manufacturers or retailers;
v) Communications (including electronic communications) between the agency head and agency quartermaster (or individual responsible for equipment purchases and maintenance) regarding acquisition, lease or use of drone equipment;
vi) Communications (including electronic communications) between the agency head and the governor, mayor and city/town manager regarding the acquisition of drones;

AUTHORIZATION
vii) Applications (including all components and support documentation) for Certificates of Waiver/Authorization (COA) from the Federal Aviation Administration, as well as COA grant notifications and final agreement;
viii) Contracts for services related to drones, such as data storage, data analysis, image storage, image analysis, video storage, video analysis, operation, maintenance;

EQUIPMENT LOGS and ADD-ONS
i) Inventories/logs/lists/databases of all drones owned, leased or operated by or for the agency;
ii) Maintenance logs for all drones owned, leased or otherwise operated by or for the agency;
iii) records and logs related to any attachments or additional equipment used or designed to be used with the drones, including all license plate readers, video cameras, thermal cameras, data storage, Stingrays or cell phone simulators, etc.

POLICIES AND GUIDANCE
i) Policies, guidelines, protocols, manuals and/or instructions on the use/operation of drones and usage of data, images and video obtained from drone flights;
ii) Communications from the agency head, quartermaster (or individual responsible for overseeing equipment purchases and maintenance) on approved uses for drones;
iii) Memorandums of understanding (MOUs), memorandums of agreement (MOAs) or any other agreements or contracts with other government agencies, private corporations, organizations or individuals to share drone equipment, data, images or video or to operate drones on behalf of the agency;

TRAINING DOCUMENTS
i) Curriculum used to train drone operators and observers;
ii) Training log for all drone operators and observers;
iii) Certifications of training completion for all drone operators and observers;
iv) Contracts, purchase orders, budget requests or reimbursement orders for training sessions for all drone operators and observers;

USE DOCUMENTS AND DATA
i) Flight logs for all drone flights, including training flights;
ii) Flight logs transmitted to the Federal Aviation Administration pursuant to Certificate of Waiver/Authorization (COA) requirements;
iii) Reprimands relating to drones, including misuse of equipment and failure to properly maintain equipment.

This request is being made by a reporter as part of a journalistic investigation. It is being submitted to your agency at the suggestion of a MuckRock reader from your community, part of a project to better understand uses of police force nationwide. This has been of public interest for many years and is of particular interest to the public following the widely-seen death of George Floyd and subsequent First Amendment-protected demonstrations and public discussion. There is no commercial interest in making this request or in receiving responsive records.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter.

I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Beryl Lipton

From: California Highway Patrol

The form is attached showing receipt of your CPRA request. Note that the form has limited space; however, your request will be dealt with in its entirety.

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From: California Highway Patrol

Office of Community Outreach and Media Relations
P.O. Box 942898
Sacramento, CA 94298-0001
(916) 843-3310
(800) 735-2929 (TT/TDD)
(800) 735-2922 (Voice)

August 21, 2020

File No.: 013.A13673.A16501.2020-69

Beryl Lipton
requests@muckrock.com<mailto:requests@muckrock.com>

Dear Ms. Lipton:

The California Highway Patrol (CHP), Office of Community Outreach and Media Relations (COMR), received your California Public Records Act (CPRA) request, dated August 10 and received by this office August 11, 2020.

In your request you asked for the following:

All documents created from January 2010 through the date this request is processed related to the agency's use of airborne tools, vehicles, and weapons: aerial drones, remotely piloted vehicles (RPVs), remotely piloted aircraft (RPAs), unmanned aerials (UAs), unmanned aerial vehicles (UAVs), and/or unmanned aerial systems (UASs)(hereinafter "drones").

Please search specifically records in each of the below document categories. A response to each of the categories and items would be appreciated.

ACQUISITION AND PROCUREMENT

i) requests for proposals (RFPs), proposals/quotes submitted by vendors, contracts, leases, budget requests, project/equipment budgets, cost allocations or reimbursements for the purchase of drone equipment;

ii) Grant applications and award letters for drone equipment purchases;

iii) Insurance contracts for all drone equipment;

iv) Communications (including electronic communications) between the agency head or agency quartermaster (or individual responsible for equipment purchases and maintenance) and drone vendors, manufacturers or retailers;

v) Communications (including electronic communications) between the agency head and agency quartermaster (or individual responsible for equipment purchases and maintenance) regarding acquisition, lease or use of drone equipment;

vi) Communications (including electronic communications) between the agency head and the governor, mayor and city/town manager regarding the acquisition of drones;

AUTHORIZATION

vii) Applications (including all components and support documentation) for Certificates of Waiver/Authorization (COA) from the Federal Aviation Administration, as well as COA grant notifications and final agreement;

viii) Contracts for services related to drones, such as data storage, data analysis, image storage, image analysis, video storage, video analysis, operation, maintenance;

EQUIPMENT LOGS and ADD-ONS

i) Inventories/logs/lists/databases of all drones owned, leased or operated by or for the agency;

ii) Maintenance logs for all drones owned, leased or otherwise operated by or for the agency;

iii) records and logs related to any attachments or additional equipment used or designed to be used with the drones, including all license plate readers, video cameras, thermal cameras, data storage, Stingrays or cell phone simulators, etc.

POLICIES AND GUIDANCE

i) Policies, guidelines, protocols, manuals and/or instructions on the use/operation of drones and usage of data, images and video obtained from drone flights;

ii) Communications from the agency head, quartermaster (or individual responsible for overseeing equipment purchases and maintenance) on approved uses for drones;

iii) Memorandums of understanding (MOUs), memorandums of agreement (MOAs) or any other agreements or contracts with other government agencies, private corporations, organizations or individuals to share drone equipment, data, images or video or to operate drones on behalf of the agency;

TRAINING DOCUMENTS

i) Curriculum used to train drone operators and observers;

ii) Training log for all drone operators and observers;

iii) Certifications of training completion for all drone operators and observers;

iv) Contracts, purchase orders, budget requests or reimbursement orders for training sessions for all drone operators and observers;

USE DOCUMENTS AND DATA

i) Flight logs for all drone flights, including training flights;

ii) Flight logs transmitted to the Federal Aviation Administration pursuant to Certificate of Waiver/Authorization (COA) requirements;

iii) Reprimands relating to drones, including misuse of equipment and failure to properly maintain equipment.

The Office of COMR is determining whether you seek copies of disclosable public records in the Department's possession. This will require personnel to search for and collect the requested records from offices that are separate from the office processing the request.

Additionally, COMR personnel must consult with other components of the Department that have a substantial subject matter interest therein. Accordingly, COMR is extending its 10-day response timeframe by an additional 14 days, as authorized by Government Code § 6253, Subdivisions (c)(1) and (c)(3).

If you have any questions or if you need additional information, please contact this office at (916) 843-3310.

Sincerely,

F. CLADER
Director of Communications

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From: California Highway Patrol

Office of Community Outreach and Media Relations
P.O. Box 942898
Sacramento, CA 94298-0001
(916) 843-3310
(800) 735-2929 (TT/TDD)
(800) 735-2922 (Voice)

September 4, 2020

File No.: 013.A13673.A16501.2020-69

Beryl Lipton
requests@muckrock.com<mailto:requests@muckrock.com>

Dear Ms. Lipton:

The California Highway Patrol (CHP), Office of Community Outreach and Media Relations (COMR), received your California Public Records Act (CPRA) request, dated August 10 and received by this office August 11, 2020. On August 21, 2020, COMR notified you the 10-day response timeframe was being extended by an additional 14 days, as authorized by California Government Code 6253, subdivisions (c)(1) and (c)(3).

In your request you asked for the following:

All documents created from January 2010 through the date this request is processed related to the agency's use of airborne tools, vehicles, and weapons: aerial drones, remotely piloted vehicles (RPVs), remotely piloted aircraft (RPAs), unmanned aerials (UAs), unmanned aerial vehicles (UAVs), and/or unmanned aerial systems (UASs)(hereinafter "drones").

Please search specifically records in each of the below document categories. A response to each of the categories and items would be appreciated.

ACQUISITION AND PROCUREMENT

i) requests for proposals (RFPs), proposals/quotes submitted by vendors, contracts, leases, budget requests, project/equipment budgets, cost allocations or reimbursements for the purchase of drone equipment;

ii) Grant applications and award letters for drone equipment purchases;

iii) Insurance contracts for all drone equipment;

iv) Communications (including electronic communications) between the agency head or agency quartermaster (or individual responsible for equipment purchases and maintenance) and drone vendors, manufacturers or retailers;

v) Communications (including electronic communications) between the agency head and agency quartermaster (or individual responsible for equipment purchases and maintenance) regarding acquisition, lease or use of drone equipment;

vi) Communications (including electronic communications) between the agency head and the governor, mayor and city/town manager regarding the acquisition of drones;

AUTHORIZATION

vii) Applications (including all components and support documentation) for Certificates of Waiver/Authorization (COA) from the Federal Aviation Administration, as well as COA grant notifications and final agreement;

viii) Contracts for services related to drones, such as data storage, data analysis, image storage, image analysis, video storage, video analysis, operation, maintenance;

EQUIPMENT LOGS and ADD-ONS

i) Inventories/logs/lists/databases of all drones owned, leased or operated by or for the agency;

ii) Maintenance logs for all drones owned, leased or otherwise operated by or for the agency;

iii) records and logs related to any attachments or additional equipment used or designed to be used with the drones, including all license plate readers, video cameras, thermal cameras, data storage, Stingrays or cell phone simulators, etc.

POLICIES AND GUIDANCE

i) Policies, guidelines, protocols, manuals and/or instructions on the use/operation of drones and usage of data, images and video obtained from drone flights;

ii) Communications from the agency head, quartermaster (or individual responsible for overseeing equipment purchases and maintenance) on approved uses for drones;

iii) Memorandums of understanding (MOUs), memorandums of agreement (MOAs) or any other agreements or contracts with other government agencies, private corporations, organizations or individuals to share drone equipment, data, images or video or to operate drones on behalf of the agency;

TRAINING DOCUMENTS

i) Curriculum used to train drone operators and observers;

ii) Training log for all drone operators and observers;

iii) Certifications of training completion for all drone operators and observers;

iv) Contracts, purchase orders, budget requests or reimbursement orders for training sessions for all drone operators and observers;

USE DOCUMENTS AND DATA

i) Flight logs for all drone flights, including training flights;

ii) Flight logs transmitted to the Federal Aviation Administration pursuant to Certificate of Waiver/Authorization (COA) requirements;

iii) Reprimands relating to drones, including misuse of equipment and failure to properly maintain equipment.

The requested records are being collected and require redactions to comply with various provisions of law. The process of reviewing, redacting, and routing through proper channels may take approximately 30 additional days. Once this process has been completed and the records have been properly reviewed, you will be notified and informed of the cost to obtain the requested records.

If you have any questions or if you need additional information, please contact this office at (916) 843-3310.

Sincerely,

F. CLADER
Director of Communications

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From: California Highway Patrol

To: Beryl Lipton, MuckRock

The CHP is compiling responsive documents for this request. However, it may be important to you to know that the CHP ONLY uses drones for collision investigations, not for surveillance or anything to do with demonstrations.
I have attached the Management Memorandum, MM19-003, explaining this policy. (This memorandum has been incorporated into formal CHP policy and remains in effect.)
We don't want to waste your time or ours gathering data and documents that are not relevant to your project.
If, for example, you are researching all drone use by law enforcement, for any purpose, we will continue to fulfill this request. If, on the other hand, your interest focuses on protests and demonstrations, please let me know if we can close this request.
If you have any questions or would like to discuss, feel free to call (916) 843-3310 or email me.
Thank you for your attention.

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From: California Highway Patrol

To: Beryl Lipton, MuckRock

The CHP is compiling responsive documents for this request. However, it may be important to you to know that the CHP ONLY uses drones for collision investigations, not for surveillance or anything to do with demonstrations.
I have attached the Management Memorandum, MM19-003, explaining this policy. (This memorandum has been incorporated into formal CHP policy and remains in effect.)
We don't want to waste your time or ours gathering data and documents that are not relevant to your project.
If, for example, you are researching all drone use by law enforcement, for any purpose, we will continue to fulfill this request. If, on the other hand, your interest focuses on protests and demonstrations, please let me know if we can close this request.
If you have any questions or would like to discuss, feel free to call (916) 843-3310 or email me.
Thank you for your attention.

[cid:image001.png@01D5F3C6.15CE1840]

From: California Highway Patrol

To: Beryl Lipton, MuckRock

The CHP is compiling responsive documents for this request. However, it may be important to you to know that the CHP ONLY uses drones for collision investigations, not for surveillance or anything to do with demonstrations or protests.
I have attached the Management Memorandum, MM19-003, explaining this policy. (This memorandum has been incorporated into formal CHP policy and remains in effect.)
We don't want to waste your time or ours gathering data and documents that are not relevant to your project.
If you are researching all drone use by law enforcement, for any purpose, we will continue to fulfill this request.
If, on the other hand, your interest focuses on protests and demonstrations, please let me know if we can close this request or if you would like to amend it in any way.
Please also clarify if you are referring to drone use statewide.
If you have any questions or would like to discuss, feel free to call (916) 843-3310 or email me. Our office hours are 0800-1700 hours, PDT, Monday-Friday.
Thank you for your attention.

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From: California Highway Patrol

Office of Community Outreach and Media Relations
P.O. Box 942898
Sacramento, CA 94298-0001
(916) 843-3310
(800) 735-2929 (TT/TDD)
(800) 735-2922 (Voice)

October 5, 2020

File No.: 013.A13673.A16501.2020-69

Beryl Lipton
requests@muckrock.com<mailto:requests@muckrock.com>

Dear Ms. Lipton:

The California Highway Patrol (CHP), Office of Community Outreach and Media Relations (COMR), received your California Public Records Act (CPRA) request, dated August 10 and received by this office August 11, 2020. On August 21, 2020, COMR notified you the 10-day response timeframe was being extended by an additional 14 days, as authorized by California Government Code 6253, subdivisions (c)(1) and (c)(3). On September 4, COMR notified you that collection and review of responsive documents was estimated to take an additional 30 days.

In your request you asked for the following:

All documents created from January 2010 through the date this request is processed related to the agency's use of airborne tools, vehicles, and weapons: aerial drones, remotely piloted vehicles (RPVs), remotely piloted aircraft (RPAs), unmanned aerials (UAs), unmanned aerial vehicles (UAVs), and/or unmanned aerial systems (UASs)(hereinafter "drones").

Please search specifically records in each of the below document categories. A response to each of the categories and items would be appreciated.

ACQUISITION AND PROCUREMENT

i) requests for proposals (RFPs), proposals/quotes submitted by vendors, contracts, leases, budget requests, project/equipment budgets, cost allocations or reimbursements for the purchase of drone equipment;

ii) Grant applications and award letters for drone equipment purchases;

iii) Insurance contracts for all drone equipment;

iv) Communications (including electronic communications) between the agency head or agency quartermaster (or individual responsible for equipment purchases and maintenance) and drone vendors, manufacturers or retailers;

v) Communications (including electronic communications) between the agency head and agency quartermaster (or individual responsible for equipment purchases and maintenance) regarding acquisition, lease or use of drone equipment;

vi) Communications (including electronic communications) between the agency head and the governor, mayor and city/town manager regarding the acquisition of drones;

AUTHORIZATION

vii) Applications (including all components and support documentation) for Certificates of Waiver/Authorization (COA) from the Federal Aviation Administration, as well as COA grant notifications and final agreement;

viii) Contracts for services related to drones, such as data storage, data analysis, image storage, image analysis, video storage, video analysis, operation, maintenance;

EQUIPMENT LOGS and ADD-ONS

i) Inventories/logs/lists/databases of all drones owned, leased or operated by or for the agency;

ii) Maintenance logs for all drones owned, leased or otherwise operated by or for the agency;

iii) records and logs related to any attachments or additional equipment used or designed to be used with the drones, including all license plate readers, video cameras, thermal cameras, data storage, Stingrays or cell phone simulators, etc.

POLICIES AND GUIDANCE

i) Policies, guidelines, protocols, manuals and/or instructions on the use/operation of drones and usage of data, images and video obtained from drone flights;

ii) Communications from the agency head, quartermaster (or individual responsible for overseeing equipment purchases and maintenance) on approved uses for drones;

iii) Memorandums of understanding (MOUs), memorandums of agreement (MOAs) or any other agreements or contracts with other government agencies, private corporations, organizations or individuals to share drone equipment, data, images or video or to operate drones on behalf of the agency;

TRAINING DOCUMENTS

i) Curriculum used to train drone operators and observers;

ii) Training log for all drone operators and observers;

iii) Certifications of training completion for all drone operators and observers;

iv) Contracts, purchase orders, budget requests or reimbursement orders for training sessions for all drone operators and observers;

USE DOCUMENTS AND DATA

i) Flight logs for all drone flights, including training flights;

ii) Flight logs transmitted to the Federal Aviation Administration pursuant to Certificate of Waiver/Authorization (COA) requirements;

iii) Reprimands relating to drones, including misuse of equipment and failure to properly maintain equipment.

On September 23, 2020 and again on September 29, 2020, COMR personnel emailed you to obtain clarification of your records request, to no avail. Specifically, COMR attempted to inform you, as well as inquire, if you would like to amend your request with the knowledge that the CHP only uses drones for collision investigations, not for surveillance.

To date, we have not received a response; as such, the requested records are being collected based on your request as is. The process of reviewing, redacting, and routing through proper channels may take approximately 90 additional days. Once this process has been completed and the records have been properly reviewed, you will be notified and informed of the cost to obtain the requested records.

If you have any questions or if you need additional information, please contact this office at (916) 843-3310.

Sincerely,

S. RICHARDS, Captain
Commander
Office of Community Outreach and Media Relations

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