Copy of the educational records retention schedule and guidelines for California
| Submitted | Feb. 24, 2016 |
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Communications
From: Reclaim The Records
To Whom It May Concern:
Pursuant to the California Public Records Act (California Government Code ยงยง 6250), I hereby request the following records:
Please provide a copy of the educational records retention schedule and guidelines for California, specifically including information for individual students' "permanent records", and individual schools' attendance records, directories and class lists, "all-school census" records, and other lists of students who attended specific schools.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.
Sincerely,
Brooke Schreier Ganz
Founder, Reclaim The Records
https://www.ReclaimTheRecords.org/
From: Elizabeth Stein
To Brooke Schreier Ganz
Founder, Reclaim the Records
c/o Muckrock.com
Dear Ms. Schreier Ganz,
The California Department of Education received your Public Records Act request on March 8, 2016. The request was referred to me for response. In that request, you stated:
"Please provide a copy of the educational records retention schedule and guidelines for California, specifically including information for individual students' "permanent records", and individual schools' attendance records, directories and class lists, "all-school census" records, and other lists of students who attended specific schools."
I construe your request to be seeking records that reflect the guidelines and policies for the retention of the educational records that are maintained by California's K-12 public schools. In response to your request, the CDE responds as follows:
I cannot think of a specific "record" or set of records responsive to this request. The CDE instructs public schools to follow the guidelines and policies that have been adopted in the Education Code, as well as the guidelines that have been adopted by the CDE, and approved by the Office of Administrative Law, set forth in Title 5 of the California Code of Regulations pertaining to the retention and treatment of educational records by local educational agencies. Among the specific sections of law applicable to pupil record retention in California K-12 public schools is Division 3, Part 21, Chapter 1, Article 8, starting at Section 35250 as well as Division 4, Part 27, Chapter 6, starting at section 49060, of the California Education Code, as well as Chapter 2, Subchapter 2, Article 3 (starting at sections 430-438) and Chapter 16, Subchapter 2 (starting with Sections 16020-16027) of Title 5, California Code of Regulations.
The California Education Code can be found at http://leginfo.legislature.ca.gov/faces/codes.xhtml. The California Code of Regulations can be found at https://govt.westlaw.com/calregs/Index?transitionType=Default&contextData=%28sc.Default%29&bhcp=1.
Please realize that the CDE considers your letter to be a public record itself, which may be released to the public upon request.
If you have any concerns or questions or wish to further clarify your PRA request, please contact me.
Sincerely,
Elizabeth Stein, Deputy General Counsel
Legal Division
California Department of Education
1430 N Street, Suite 5130
Sacramento CA 95814
916-319-0860
estein@cde.ca.gov<mailto:estein@cde.ca.gov>
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