2018 Vigilant Data Sharing Information (California State University, Fullerton - University Police)

Dave Maass filed this request with the California State University, Fullerton - University Police of California.
Status
Completed

Communications

From: Dave Maass

To Whom It May Concern:

Pursuant to the California Public Records Act (California Government Code §§ 6250), I hereby request the following records:

1) The names of agencies and organizations with which the Agency shares ALPR data;
2) The names of agencies and organizations from which the Agency receives ALPR data;
3) The names of agencies and organizations with which the Agency shares “hot list” information;
4) The names of agencies and organizations from which the Agency receives “hot list” information;

This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate an “Agency Data Sharing Report” PDF file from within LEARN. To do this, a user may simply go to the “Sharing” section of LEARN and select “Output Report.” A CSV/XLS file containing these records would also satisfy this request.

The instructions for extracting this data is described on pages 62-63 of the LEARN Agency Manager Guide, which may be found at this link:

https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

An example of this record may be found at this link:

https://www.documentcloud.org/documents/3936113-Palos-Verdes-Estates-Police-Department-Data.html

A number of other agencies have regularly determined the above information constitutes a public record and have provided an “Agency Data Sharing Report.” These agencies include:

Anaheim Police Department, Antioch Police Department, Bakersfield Police Department Chino Police Department, Clovis Police Department, Elk Grove Police Department, Fontana Police Department, Fountain Valley Police Department, Glendora Police Department, Hawthorne Police Department, Irvine Police Department, Livermore Police Department, Lodi Police Department, Long Beach Police Department, Montebello Police Department, Orange Police Department, Palos Verdes Estates Police Department, Red Bluff Police Department ,Sacramento Police Department, San Bernardino Police Department, San Diego Police Department, San Rafael Police Department, San Ramon Police Department, Simi Valley Police Department, and the Tulare Police Department.

We further request the following records

The aggregate number of “detections” (i.e. license plate scans and associated data) collected during 2016.
The aggregate number of detections collected during 2017.
The aggregate number of “hits” (i.e. times that a plate on a hotlist was detected) during 2016.
The aggregate number of “hits” during 2017.

This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate a “Dashboard Hit Ratio Report” PDF file from within LEARN. We would prefer the data for each year to be provided separately.

An example of this document may be found at: https://www.documentcloud.org/documents/3870802-Sacramento-PD-Hit-Ratio-Rpt-010112-051917-Redacted.html

The instructions for extracting this data is described on pages 78-79 of the LEARN Agency Manager Guide, which may be found at this link:
https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

The following agencies have regularly determined the above information constitutes a public record and have provided an “Dashboard Hit Ratio Report.” These agencies include:

Anaheim Police Department; Bakersfield Police Department; Chino Police Department; Clovis Police Department; Elk Grove Police Department; Fontana Police Department; Irvine Police Department; La Habra Police Department; Laguna Beach Police Department; Lodi Police Department; Sacramento Police Department; San Diego Police Department; San Ramon Police Department; and the Red Bluff Police Department.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Dave Maass

From: California State University, Fullerton - University Police

Dear Dave Maass:

We have used best efforts and have conducted a reasonable search for the records you requested on February 13, 2018.

We have retrieved 7 pages responsive to your request.

If you would like to inspect these records at California State University, Fullerton, please contact me to schedule a mutually convenient date and time. If you would like copies of these records,

You have asked to receive records in an electronic format. The records you requested do not exist in an electronic format. We can scan the records upon payment from you at 20 cents per page, for a total of $1.40.

If you still wish to receive records, please provide the balance of $1.40. We require payment in full before producing the records.

Please send a check for $1.40 payable to California State University Fullerton to the following address:

California State University Fullerton

Attn: Anne Grogan, CP - 1000

800 North State College Boulevard

Fullerton, CA 92831-3599

After receiving your check, I will send the documents to you in PDF format.

Sincerely,

Anne Grogan
Public Records Request Coordinator
California State University Fullerton
Please be aware, under California Public Record Act (Government Code § 6250-6270), all email sent by me or to me on this state-owned e-mail account may be subject to public disclosure.

From: Dave Maass

Hi,

Could you please explain how these records do not exist in a digital format? Did you use a process other than exporting a PDF from the system?

So far, out of more than 30 agencies in California who have responded to our similar request, yours is the first agencies to require a fee. You are also the first California agency I have ever encounter to require a few for scanning.

In addition, it seems like it would cost your agency more than $1.40 just to cash such a small check.

I will check with our legal department about this unusual fee request and get back to you.

Thanks,

Dave

From: Burlington Police Department

Lucas,

Attached are the records you requested. Please let me know if you have any questions.

Jan

Please note that this communication and any response to it will be maintained as a public record and may be subject to disclosure under the Vermont Public Records Act.

From: California State University, Fullerton - University Police

Dear Dave Maass:
Please find the requested information attached.
Thank you,
Anne Grogan
Public Records Request Coordinator
California State University Fullerton
Please be aware, under California Public Record Act (Government Code § 6250-6270), all email sent by me or to me on this state-owned e-mail account may be subject to public disclosure.

From: Dave Maass

Hi,

Thanks so much for your help with this request! I really appreciate it.

Sincerely,
Dave Maass

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