Miami University 2021 Student Emails

To Whom It May Concern,
Thank you for your public records request. Due to the COVID-19 public
health crisis and at the direction of Governor DeWine, Miami University is
in remote work status. As a result, our response to your request may be
substantially delayed until the University resumes normal operations.

Thank you for your understanding and consideration.

~Sheila

<http://miamioh.edu/>

Sheila Theobald

Administrative Associate

*Miami University*

Roudebush Hall

501 E.High Street

Oxford, OH 45056

O: 513-529-6734 | MiamiOH.edu

Good morning,

This message is in response to your public records request for student
emails. Although your request contains certain elements of “directory
information” as that term is defined by the Family Educational Rights and
Privacy Act (FERPA), and Miami’s FERPA policy, disclosure of this
information under FERPA is permissive, not mandatory. As a result you do
not have any entitlement to the requested information under FERPA.

Please be advised that Miami University no longer publishes a directory of
student information. We no longer assemble and publish a compilation of
the information you have requested. Ohio law does not require the
University to create such a compilation for you. You may use the
University’s online directory at www.miamioh.edu.

The information you have requested does not, in our opinion, meet the
definition of a public record. For example, email addresses do not serve to
document the organization, functions, policies, decisions, procedures,
operations, or other activities of Miami University. The Ohio Supreme Court
has noted that “disclosure [of non-records] would not help to monitor the
conduct of state government. In point of fact the Supreme Court of Ohio has
ruled that addresses are not public records. See *Dispatch v. Johnson,* 106
Ohio St. 3d 160 (2005). Therefore, we decline to produce the records you
have requested as they do not constitute a public record that we are
required disclose.

Because you requested the University assigned email addresses of students,
it is important for you to note that Miami University’s network was
developed and is maintained for the benefit of our students, faculty, and
staff. Miami’s computing services are reserved for the support of our
instruction, research, and service missions; student and campus life
activities; and University administrative services. Miami’s email system is
not available for external commercial solicitation. We fully expect you to
comply with all applicable laws including CAN-SPAM.

Best regards,

Aimee Smart

[image:
http://miamioh.edu/_files/images/ucm/resources/logo/email-FSLOD_186K.jpg]

*Aimee SmartParalegal/Office of General Counsel*205B Roudebush Hall
Oxford, OH 45056
513-529-6734 Office
513-529-3911 Fax

smarta2@miamioh.edu

This message may contain information that is legally confidential,
privileged, and/or attorney work product. If you are NOT the intended
recipient, you are hereby notified that any dissemination, distribution or
copying of this communication is strictly prohibited. If you are NOT the
intended recipient, please notify me by collect telephone call and delete
all copies of the message in your control. Nothing contained in this
message, attachments or its sending shall be construed as an Electronic
Signature under state or federal laws. If this message contains a caption
that states it is "privileged" and/or "confidential" the intended recipient
may not forward this message to any other party whatsoever without the
prior consent of the Office of General Counsel.