Subject matter listing (Buffalo City School District)

Benjamin Lesser filed this request with the Buffalo City School District of Buffalo, NY.
Status
Completed

Communications

From: Benjamin Lesser

To Whom It May Concern:

Pursuant to the New York State Freedom of Information Law (1977 N.Y. Laws ch. 933), I hereby request the following records:

A copy of the current list by subject matter, of all records in the possession of the agency.

Per NEW YORK PUBLIC OFFICERS LAW, ARTICLE 6, Section 87(3):

"Each agency shall maintain:

[....]

(c) a reasonably detailed current list by subject matter, of all records in the possession of the agency, whether or not available under this article. Each agency shall update its subject matter list annually, and the date of the most recent update shall be conspicuously indicated on the list."

The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, and is not being made for commercial usage.

In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Benjamin Lesser

From: Slisz, Lisa

I am unable to decipher based on the below, prease provide clarification on the specific documents requested.

Lisa M. Slisz

Associate Account Clerk

Public Relations Office

712 City Hall

Buffalo, NY 14202

(716) 816-3600

From: MuckRock

Hello,

This is a request of the document kept by the school district to satisfy the requirement under New York Public Officers Law, Article 6, Section 87(3):

"Each agency shall maintain: [....] (c) a reasonably detailed current list by subject matter, of all records in the possession of the agency, whether or not available under this article. Each agency shall update its subject matter list annually, and the date of the most recent update shall be conspicuously indicated on the list."

Please confirm whether additional clarification is necessary.

Thank you.

From: Slisz, Lisa

Good morning,

This request has been closed without response as the District is unable to assist without clarification of the specific subject matter requested.

Lisa M. Slisz

Associate Account Clerk

Public Relations Office

712 City Hall

Buffalo, NY 14202

(716) 816-3600

From: MuckRock

Hello -

This is a FOIL request for the document that the district maintains that fulfills the provision cited in the request. That is, within the Freedom of Information Law, NEW YORK PUBLIC OFFICERS LAW, ARTICLE 6, Section 87(3):

"Each agency shall maintain:

[....]

(c) a reasonably detailed current list by subject matter, of all records in the possession of the agency, whether or not available under this article. Each agency shall update its subject matter list annually, and the date of the most recent update shall be conspicuously indicated on the list."

Please confirm whether this citation of statute is adequate detail.

Thank you.

From: MuckRock.com

To Whom It May Concern:

I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on March 31, 2015. Please let me know when I can expect to receive a response, or if further clarification is needed.

Thank you for your help.

From: Slisz, Lisa

If you are requesting the below item (as copied from your email):

(c) a reasonably detailed current list by subject matter, of all records in the possession of the agency, whether or not available under this article. Each agency shall update its subject matter list annually, and the date of the most recent update shall be conspicuously indicated on the list."

The district does not maintain this type of list. Please refer any questions concerning this to Rashondra Martin, Legal Counsel.

Thank you,

Lisa M. Slisz

Associate Account Clerk

Public Relations Office

712 City Hall

Buffalo, NY 14202

(716) 816-3600

From: MuckRock

Hello -

Please confirm that the district does not maintain this listing that is required to be maintained per the cited provision in the NYS FOIL statute.

Thank you.

From: MuckRock.com

To Whom It May Concern:

I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on March 31, 2015. Please let me know when I can expect to receive a response, or if further clarification is needed.

Thank you for your help.

From: MuckRock.com

To Whom It May Concern:

I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on March 31, 2015. Please let me know when I can expect to receive a response, or if further clarification is needed.

Thank you for your help.

From: MuckRock.com

To Whom It May Concern:

I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on March 31, 2015. Please let me know when I can expect to receive a response, or if further clarification is needed.

Thank you for your help.

From: MuckRock.com

To Whom It May Concern:

I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on March 31, 2015. Please let me know when I can expect to receive a response, or if further clarification is needed.

Thank you for your help.

From: MuckRock.com

To Whom It May Concern:

I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on March 31, 2015. Please let me know when I can expect to receive a response, or if further clarification is needed.

Thank you for your help.

From: Slisz, Lisa

In response to your request for the “subject matter list of all records in the possession of the Buffalo Board of Education as required by Public Officers Law §87(3)(c), please be advised that in accordance with Committee on Open Government guidance, the Buffalo Board of Education has opted to use the New York State Education Department’s (SED) records retention and disposal schedule as a substitute for maintaining a separate subject matter list. See FOIL-AO-F10727, March 30, 1998. SED’s retention and disposition schedule, ED-1, is available at the following web address: http://www.archives.nysed.gov/records/retention_ed-1. A copy of ED-1 is attached.

This memorandum will discuss the Freedom of Information Law (“FOIL”) request received on March 31, 2015 making a request for a document pursuant to Article 6, Section 87(3) of the New York Public Officers Law. We begin with a brief overview of the relevant statutory provisions. The analysis then shift to an analysis of this request, along with the recommendations to the District.

Section 87(3)(c) of the New York Public Officers Law (“N.Y. Pub. Off. Law”) states that each public agency shall maintain “a reasonably detailed current list by subject matter, of all records in the possession of the agency, whether or not available under this article. Each agency shall update its subject matter list annually, and the date of the most recent update shall be conspicuously indicated on this list.” The list must consist of a categorization of the kinds of records maintained by the entity. See, Opinion to FOIL-AO-18010, dated February 22, 2010. There is no exemption provided in the Public Officers Law for not maintaining this document.

Lisa M. Slisz

Associate Account Clerk

Public Relations Office

712 City Hall

Buffalo, NY 14202

(716) 816-3600

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