2018 Vigilant Data Sharing Information (Brookhaven Police Department)

Dave Maass filed this request with the Brookhaven Police Department of Brookhaven, GA.
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Communications

From: Dave Maass

To Whom It May Concern:

Pursuant to the Georgia Open Records Act, I hereby request the following records:

1) The names of agencies and organizations with which the Agency shares ALPR data;
2) The names of agencies and organizations from which the Agency receives ALPR data;
3) The names of agencies and organizations with which the Agency shares “hot list” information;
4) The names of agencies and organizations from which the Agency receives “hot list” information;

This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate an “Agency Data Sharing Report” PDF file from within LEARN. To do this, a user may simply go to the “Sharing” section of LEARN and select “Output Report.” A CSV/XLS file containing these records would also satisfy this request.

The instructions for extracting this data is described on pages 62-63 of the LEARN Agency Manager Guide, which may be found at this link:

https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

An example of this record may be found at this link:

https://www.documentcloud.org/documents/3936113-Palos-Verdes-Estates-Police-Department-Data.html

A number of other agencies have regularly determined the above information constitutes a public record and have provided an “Agency Data Sharing Report.” These agencies include:

Anaheim Police Department, Antioch Police Department, Bakersfield Police Department Chino Police Department, Clovis Police Department, Elk Grove Police Department, Fontana Police Department, Fountain Valley Police Department, Glendora Police Department, Hawthorne Police Department, Irvine Police Department, Livermore Police Department, Lodi Police Department, Long Beach Police Department, Montebello Police Department, Orange Police Department, Palos Verdes Estates Police Department, Red Bluff Police Department ,Sacramento Police Department, San Bernardino Police Department, San Diego Police Department, San Rafael Police Department, San Ramon Police Department, Simi Valley Police Department, and the Tulare Police Department.

We further request the following records

The aggregate number of “detections” (i.e. license plate scans and associated data) collected during 2016.
The aggregate number of detections collected during 2017.
The aggregate number of “hits” (i.e. times that a plate on a hotlist was detected) during 2016.
The aggregate number of “hits” during 2017.

This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate a “Dashboard Hit Ratio Report” PDF file from within LEARN. We would prefer the data for each year to be provided separately.

An example of this document may be found at: https://www.documentcloud.org/documents/3870802-Sacramento-PD-Hit-Ratio-Rpt-010112-051917-Redacted.html

The instructions for extracting this data is described on pages 78-79 of the LEARN Agency Manager Guide, which may be found at this link:
https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

The following agencies have regularly determined the above information constitutes a public record and have provided an “Dashboard Hit Ratio Report.” These agencies include:

Anaheim Police Department; Bakersfield Police Department; Chino Police Department; Clovis Police Department; Elk Grove Police Department; Fontana Police Department; Irvine Police Department; La Habra Police Department; Laguna Beach Police Department; Lodi Police Department; Sacramento Police Department; San Diego Police Department; San Ramon Police Department; and the Red Bluff Police Department.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.

Sincerely,

Dave Maass

From: Brookhaven Police Department

To Whom it May Concern:

Pursuant to O.C.G.A. 50-18-71 (B), this is to let you know that I am the designated records officer for the City of Brookhaven. Your firm had sent the request to someone in the Police Department. Your request was routed to my office from the Police Department. I have copied your request in my email for reference. Please know your request has been given consideration by our Chief of Police, my office, and the City Attorney’s office.

Per your request, please be advised that we do not have any responsive records in the control of the City of Brookhaven. The City does not own or maintain the Vigilant data base and works with Georgia Power, which has an agreement with Vigilant. The Vigilant software is a subscription with Georgia Power. Pursuant to O.C.G.A. 50-18-72 (a) (44), records consisting of any computer program or computer software used or maintained in the course of operation of public office or agency; provided, however, that data generated, kept, or received by an agency shall be subject to inspection and copying as provided in this article. According to our Chief of Police, Gary Yandura, the Police Department does not maintain or keep records from the Vigilant data base subscription. However, any electronic information that notifies the City of potential criminal activity would become a case under investigation. Pursuant to O.C.G.A. 50-18-72 (a) (4) “Records of law enforcement, prosecution, or regulatory agencies in any pending investigation or prosecution of criminal or unlawful activity… is exempt.

Regards,

Susan Hiott, MMC
City Clerk
[cid:image001.jpg@01D2AD2E.E3E6F2B0]

Susan D. Hiott, MMC
City Clerk
City of Brookhaven
📱 404-359-9779 |☎ 404-637-0464
susan.hiott@brookhavenga.gov<mailto:susan.hiott@brookhavenga.gov>
www.BrookhavenGa.gov<http://www.brookhavenga.gov/>
4362 Peachtree Rd.|Brookhaven, GA|30319

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