Executive Session Minutes (Barnstable County) (Brewster Town Clerk)

Caitlin Russell filed this request with the Brewster Town Clerk of Brewster, MA.
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Completed

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From: Caitlin Russell

To Whom It May Concern:

Pursuant to the Massachusetts Public Records Law, M.G.L. c.66, §10, I hereby request the following records:

I'm requesting all executive session minutes generated by the Board of Selectmen for the years 2010 through the of end 2015.
Massachusetts law requires that executive session minutes be reviewed and released regularly, and that once the stated purpose for a particular executive session has ended, the minutes of the executive sessions are to be made public.
Please be advised that denial of this request, or redactions made to released materials must be accompanied by citations of the exemptions you believe allow you to withhold the information requested.

I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

I expect the request to be filled in an accessible format, including for screen readers, which provide text-to-speech for persons unable to read print. Files that are not accessible to screen readers include, for example, .pdf image files as well as physical documents.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Caitlin Russell

From: Colette Williams

Executive Session Minutes:

2010 – 37 pges
2011 – 11 pges
2012 – 17 pges.

Please mail a check or money order payable to the Town of Brewster in the amount of $3.25 to 2198 Main Street, Brewster, MA 02631. Also include a SASE with enough postage to cover the cost of mailing 65 pages.

Thank you,

Colette M. Williams
CMC/CMMC
Town Clerk
Brewster, MA

“The Secretary of the Commonwealth has determined that email is considered a public record.”

From: Caitlin Russell

Thank you for your response. Will the Board be reviewing minutes from 2013, 2014, and 2015 to determine if it's appropriate to release any of them? Thank you.
Caitlin Russell

From: Colette Williams

All remaining non-released executive session minutes are reviewed once to twice per calendar year to see what can be released.
The last release of executive session minutes was 9/14/15, the last review of minutes was March of 2016 – none could be released.

Sincerely,

Colette M. Williams
CMC/CMMC
Town Clerk
Brewster, MA

“The Secretary of the Commonwealth has determined that email is considered a public record.”

From: Colette Williams

Attached please find the executive session minutes that have been released for the Board of Selectmen for years 2010-2015. If you have any questions please do not hesitate to contact me.

Thank you,
Colette Williams
Records Access Officer

Colette M. Williams
CMC/CMMC
Town Clerk
Brewster, MA

“The Secretary of the Commonwealth has determined that email is considered a public record.”

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