Communication Services RFPs and Contracts - Brevard County Sheriff - 2022

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Hello Hayden Betts,
Thank you for contacting us. We have successfully received your public records request and will respond as soon as possible.

Requests for public records are processed in the order that they are received and can take up to 30 business days to be fulfilled and/or invoiced. Processing time may be longer due to the nature and extent of the request. Furthermore, the processing time may be affected by other business processes that have statutory and/or court ordered time limits for completion and, therefore, will take priority over a public records request.

Should your request require extensive clerical or supervisory costs, you will be provided an invoice for the estimated costs associated with your request; this estimate must be paid prior to the start of any records production.

The result for some requests requiring extensive clerical or supervisory labor may be negative and BCSO may not have records responsive to the public records request. Deposits will not be returned for labor expended researching requests even if the search produces no responsive records.

Public records requests will be closed if the requesting party fails to pay the estimated or final invoice, or fails to respond to clarification inquiries pertaining to a public records request thirty (30) days following the issuance of the invoice or clarification inquiry. If you have previously received an estimated or final invoice and you have not paid the costs associated with that request, BCSO will not provide records for subsequent requests until such time as the past due amounts have been paid. After payment is received, the outstanding request will be resubmitted and processed as a new request. If a response to an inquiry for clarification is made after 30 days from the inquiry, the request will be resubmitted and processed as a new request.

Please note:

Schedule of Fees for Public Records Reproduction

Records Check:
$2.00 / per last name inquiry
Local record of those persons booked into the Brevard County Jail.

Case Report:
$0.15 / single sided copy if request is 10 pages or more
$.20 / double-sided copy
By Mail – Add self-addressed stamped envelope

CD/DVD:
$1.00 / each (plus service charge if applicable)
Due to security concerns, we will not accept any CD/DVD, memory stick, or any other device for duplication.

Service Charge:
Requestors will be charged for employee’s labor cost when the request takes 15 or more minutes to fulfill. Any specialty costs, to include technological resources or extensive research time will be subject to further expense. Advance deposit may be required for extensive requests.

Methods of Payment

Individuals may pay for records reproduction fees by one of the following: Money Order/Cashier Check, Cash, Business Check, Credit Card. (Credit Card fee is 2.95% with a $2.00 minimum). PERSONAL CHECKS ARE NOT ACCEPTED.

********** YOUR MESSAGE **********

Name: Hayden Betts
Email: requests@muckrock.com
Phone Number: 617-299-1832
Date Incident:
Time of Incident:
Address of Incident: MuckRock News, DEPT MR130807
Address Line 2: 263 Huntington Ave
City: Boston
Zip Code: 02115
Case Number:
Involved Person (s):
Additional Information: To Whom It May Concern:

Pursuant to the Florida Sunshine Law, I hereby request the following records:

Requests for Proposal, responses to Requests for Proposal submitted to this agency by Smart Communications Holding, Inc., and contracts submitted to this agency by Smart Communications Holding, Inc related to the use of communication services at any and all county correctional or detention facility locations under the jurisdiction of this agency. This may encompass telecommunication, kiosk, and MailGuard services.

Please provide the following relevant materials.

• Any and all open or active Requests for Proposal or similar solicitations regarding the provision, installation, maintenance, or use of communication services. If available or applicable, please also provide equivalent materials for video conferencing equipment and other electronic communication and telecommunication services.

• Any and all responses to Requests for Proposal or similar solicitations regarding the provision, installation, maintenance, or use of communication services submitted to this agency by Smart Communications Holding, Inc.

• Any and all active contracts regarding the provision, installation, maintenance, financial requirements, associated commissions, or use of communication services submitted to this agency by Smart Communications Holding, Inc. Please include all associated supplemental materials, including any and all attachments, amendments, and exhibits. Please provide any other materials regarding the terms of service, including the term and expiration date of the current contract, as well as any optional contract extensions.

Please provide all current contract materials and invoices for the period January 1, 2017 through the date this request is processed.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Hayden Betts

Upload documents directly: https://www.muckrock.com/

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This e-mail was sent from a contact form on Brevard County Sheriff's Office (https://www.brevardsheriff.com/)

Thank you for contacting us. We have successfully received your public records request and will respond as soon as possible.
Requests for public records are processed in the order that they are received and can take up to 30 business days to be fulfilled and/or invoiced. Processing time may be longer due to the nature and extent of the request. Furthermore, the processing time may be affected by other business processes that have statutory and/or court ordered time limits for completion and, therefore, will take priority over a public records request.
Should your request require extensive clerical or supervisory costs, you will be provided an invoice for the estimated costs associated with your request; this estimate must be paid prior to the start of any records production.
The result for some requests requiring extensive clerical or supervisory labor may be negative and BCSO may not have records responsive to the public records request. Deposits will not be returned for labor expended researching requests even if the search produces no responsive records.
Public records requests will be closed if the requesting party fails to pay the estimated or final invoice, or fails to respond to clarification inquiries pertaining to a public records request thirty (30) days following the issuance of the invoice or clarification inquiry. If you have previously received an estimated or final invoice and you have not paid the costs associated with that request, BCSO will not provide records for subsequent requests until such time as the past due amounts have been paid. After payment is received, the outstanding request will be resubmitted and processed as a new request. If a response to an inquiry for clarification is made after 30 days from the inquiry, the request will be resubmitted and processed as a new request.
Please note:
Schedule of Fees for Public Records Reproduction
Records Check:
$2.00 / per last name inquiry
Local record of those persons booked into the Brevard County Jail.
Case Report:
$0.15 / single sided copy if request is 10 pages or more
$.20 / double-sided copy
By Mail – Add self-addressed stamped envelope
CD/DVD:
$1.00 / each (plus service charge if applicable)
Due to security concerns, we will not accept any CD/DVD, memory stick, or any other device for duplication.
Service Charge:
Requestors will be charged for employee’s labor cost when the request takes 15 or more minutes to fulfill. Any specialty costs, to include technological resources or extensive research time will be subject to further expense. Advance deposit may be required for extensive requests.
Methods of Payment
Individuals may pay for records reproduction fees by one of the following: Money Order/Cashier Check, Cash, Business Check, Credit Card. (Credit Card fee is 2.95% with a $2.00 minimum). PERSONAL CHECKS ARE NOT ACCEPTED.

Good morning,

Please see the attached for your requested information. Per Central Logistics there were no bids documents for this company.

Kind regards,
Mary

Mary Young
Brevard County Sheriff’s Office
Records Unit
321-264-5214

Good morning,

I received your follow up request asking if there are any attachments containing the original vendor proposal in response to the RFP? Attached request above.

There are no responsive documents as per your request. If you have any questions, please let me know.

Kind regards,
Mary

Mary Young
Brevard County Sheriff's Office
Records Unit
321-264-5214

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