Executive Session Minutes (Middlesex County) (Boxborough Town Clerk (MA))

Caitlin Russell filed this request with the Boxborough Town Clerk (MA) of Boxborough, MA .
Status
Completed

Communications

From: Caitlin Russell

To Whom It May Concern:

Pursuant to the Massachusetts Public Records Law, M.G.L. c.66, §10, I hereby request the following records:

Pursuant to Massachusetts General Law Chapter 66, Section 10, I'm requesting all executive session minutes generated, by the Board of Selectmen for the years 2010 through the of end 2015.
Massachusetts law requires that executive session minutes be reviewed and released regularly, and that once the stated purpose for a particular executive session has ended, the minutes of the executive sessions are to be made public.
Please be advised that denial of this request, or redactions made to released materials must be accompanied by citations of the exemptions you believe allow you to withhold the information requested.

I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

I expect the request to be filled in an accessible format, including for screen readers, which provide text-to-speech for persons unable to read print. Files that are not accessible to screen readers include, for example, .pdf image files as well as physical documents.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Caitlin Russell

From: Selina Shaw

Good morning,

The Town of Boxborough is in receipt of your request, dated October 25,
2016, as well as your follow-up dated November 4, 2016, for all Board of
Selectmen executive session meeting minutes from 2010-2015. The Town has
records responsive to your request, and will provide those executive session
meeting minutes which may be disclosed at this time, at no charge.

Please note, however, that executive session meeting minutes for 2010- 2015
are under review, and it is anticipated that those minutes will not be
available for release until November 29, 2016, the date after the Board of
Selectmen’s meeting when the minutes will be reviewed/released. At that
time, we will also be posting the minutes to the Town’s website at
www.boxborough-ma.gov. If the Board is not able to review the minutes for
that entire period by that date, I will let you know. In any event, I will
follow up with you again on the 29th.

You will be informed if any of the requested minutes will be withheld
because the purpose for the executive session has not yet expired, pursuant
to G.L. c. 66, §10, G.L. c.4, §7(26) and G.L. c. 30A, §21. Reasons for the
executive sessions at issue include but are not limited to personal and
personnel matters, collective bargaining, ongoing litigation, strategy with
respect to collective bargaining and litigation where open session would be
detrimental to the Town’s collective bargaining or litigation strategy,
value of real property, and others. Where the purposes of any session or
portion thereof have not been met, the minutes or portion thereof will be
withheld from disclosure pursuant to the exemptions to the Public Records
Law, G.L. c.4, §7(26). Furthermore, it is anticipated that information may
be redacted from any released executive session meeting minutes pursuant to
the attorney-client privilege. More specific information in this regard
will follow, as the minutes are reviewed and released.

Please do not hesitate to contact me with any questions.

Sincerely,

Selina Shaw

Town Administrator

29 Middle Road

Boxborough, MA 01719

(978) 264-1700 general

(978) 264-1712 direct

(978) 264-3127 fax

<http://www.town.boxborough.ma.us/> http://www.boxborough-ma.gov

Boxborough: A Rural, Engaged Community for All

**Please note new email address: sshaw@boxborough-ma.gov
<http://boxborough-ma.gov/> **

When writing or responding, please be aware that the Secretary of State has
determined that most email is a public record and, therefore, may not be
kept confidential.

_____

From: Selina Shaw

Good afternoon,

As noted in my email below, the Board of Selectmen will be reviewing executive session minutes for release at their meeting on November 28. I will be following up with you on the 29th.

Best wishes for a Happy Thanksgiving.

Selina S. Shaw

Town Administrator

29 Middle Road

Boxborough, MA 01719

(978) 264-1700 general

(978) 264-1712 direct

(978) 264-3127 fax

<http://www.town.boxborough.ma.us/> http://www.boxborough-ma.gov

Boxborough: A Rural, Engaged Community for All

**Please note new email address: sshaw@ <http://boxborough-ma.gov/> boxborough-ma.gov**

When writing or responding, please be aware that the Secretary of State has determined that most email is a public record and, therefore, may not be kept confidential.

From: Selina Shaw

Good evening.

Pursuant to your public records request, exec session minutes for 2010 and 2011, which were released by the Boxborough Board of Selectmen last evening, are attached. The Board also voted to release minutes from 2012 - 2015. I am hoping to send tomorrow. We had an issue with our scanner/copier today, which I hope will be resolved tomorrow. I will also follow up later in the week with an email as to the exemption under which redactions were made or certain minutes withheld.

These minutes will also be going on-line in the near term.

Selina S. Shaw
Town Administrator
29 Middle Road
Boxborough, MA 01719
(978) 264-1700 general
(978) 264-1712 direct
(978) 264-3127 fax
www.boxborough-ma.gov

**Please note new email address: sshaw@boxborough-ma.gov**

When writing or responding, please be aware that the Secretary of State has determined that most email is a public record and, therefore, may not be kept confidential.

From: Caitlin Russell

Thanks, I look forward to hearing from you again!

From: Selina Shaw

Good afternoon,

I am sending three separate emails, with Board of Selectmen exec session minutes for:

1) 2012 and 2013

2) 2014

3) 2015

The latter two were scanned in high resolution and are large files.

As noted in my earlier email, I will follow up later with an email as to the exemption under which redactions were made or certain minutes withheld (and will provide a list of those minutes that were withheld.

The minutes are also available on the Town’s website.

Selina S. Shaw

Town Administrator

29 Middle Road

Boxborough, MA 01719

(978) 264-1700 general

(978) 264-1712 direct

(978) 264-3127 fax

<http://www.town.boxborough.ma.us/> http://www.boxborough-ma.gov

Boxborough: A Rural, Engaged Community for All

**Please note new email address: sshaw@ <http://boxborough-ma.gov/> boxborough-ma.gov**

When writing or responding, please be aware that the Secretary of State has determined that most email is a public record and, therefore, may not be kept confidential.

From: Selina Shaw

2014…

Selina S. Shaw

Town Administrator

29 Middle Road

Boxborough, MA 01719

(978) 264-1700 general

(978) 264-1712 direct

(978) 264-3127 fax

<http://www.town.boxborough.ma.us/> http://www.boxborough-ma.gov

Boxborough: A Rural, Engaged Community for All

**Please note new email address: sshaw@boxborough-ma.gov <http://boxborough-ma.gov/> **

When writing or responding, please be aware that the Secretary of State has determined that most email is a public record and, therefore, may not be kept confidential.

From: Selina Shaw

And… 2015…

Selina S. Shaw

Town Administrator

29 Middle Road

Boxborough, MA 01719

(978) 264-1700 general

(978) 264-1712 direct

(978) 264-3127 fax

<http://www.town.boxborough.ma.us/> http://www.boxborough-ma.gov

Boxborough: A Rural, Engaged Community for All

**Please note new email address: sshaw@boxborough-ma.gov <http://boxborough-ma.gov/> **

When writing or responding, please be aware that the Secretary of State has determined that most email is a public record and, therefore, may not be kept confidential.

From: Selina Shaw

Good afternoon,

I am writing to follow up on my email of December 1. Attached is a spreadsheet indicating the appropriate exemption for the redaction or withholding of particular executive session minutes.

Enjoy the weekend, and all the best for a joyous holiday season.

Sincerely,

Selina S. Shaw

Town Administrator

29 Middle Road

Boxborough, MA 01719

(978) 264-1700 general

(978) 264-1712 direct

(978) 264-3127 fax

<http://www.town.boxborough.ma.us/> http://www.boxborough-ma.gov

Boxborough: A Rural, Engaged Community for All

**Please note new email address: sshaw@boxborough-ma.gov <http://boxborough-ma.gov/> **

When writing or responding, please be aware that the Secretary of State has determined that most email is a public record and, therefore, may not be kept confidential.

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