|Submitted||May 24, 2018|
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To Whom It May Concern:
Pursuant to the Idaho Public Records Act, I hereby request the following records:
Contracts and invoices related to the use of communication services at any and all county correctional or detention facility locations under the jurisdiction of this agency. This may encompass telecommunication, kiosk, and mobile tablet services.
Please provide the following relevant materials.
• Any and all open or active Requests for Proposal or similar solicitations regarding the provision, installation, maintenance, or use of communication services. If available or applicable, please also provide equivalent materials for video conferencing equipment and other electronic communication and telecommunication services.
• Any and all active contracts regarding the provision, installation, maintenance, financial requirements, associated commissions, or use of communication services. Please include all associated supplemental materials, including any and all attachments, amendments, and exhibits. Please provide any other materials regarding the terms of service, including the term and expiration date of the current contract, as well as any optional contract extensions. Please include the name of the current telecommunication provider, as well as the services currently being provided pursuant to the agreement. Relevant companies include, but are not limited to, CenturyLink, City Tele Coin, ICSolutions, JPay, and Securus Technologies.
• Any and all financial reports, commission reports, revenue reports, and invoices related to the provision, installation, maintenance, or use of communication services. Please include all usage and fee reports, providing as much segregable data as possible, including, but not limited to, the rate at which the funds were generated, the revenue generated for each service, the timeframe during which the funds were generated, the nature of the communication's payment (collect, prepaid, inmate account), etc. If available, please also provide equivalent materials for video conferencing equipment and other electronic communication and telecommunication services.
Please provide all current contract materials and invoices for the period January 1, 2015 through the date this request is processed.
If this office or agency does not hold arrestees or inmates under its jurisdiction, provision of the entity to whom such individuals are transferred would be greatly appreciated.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.
The Boundary County Sheriff’s Office, Civil Division, received this date your records request regarding “Communication Services Contract[s].” The Civil Division, including the Records Custodian does not have responsibility for nor access to the requested materials. Your records request has been forwarded this date to our Administrative Officer/Dispatch Supervisor/ IT person, Crystal Denton, 208-267-3151 x 202 (firstname.lastname@example.org) who handles all such communications matters/contracts and requests. She, however, is not in the office today and has only been working partial days with medical leave recently. As such, and with this response, our agency is giving notice that we require an extension of the normal three (3) day response time for records requests based on the fact that the necessary recipient may not receive your request for several days, the material requested is of significant/substantial volume, and a response cannot under the circumstances be furnished within the standard time frame. If you have any questions or concerns regarding your request or this response, please contact Crystal Denton using the contact information provided above. Mike Rosenthal – Civil Deputy.
Beryl Lipton – Please accept this second, follow-up reply (after our first response on 5/31/2018) to your records request of that same date. Our administrative officer has been working on the request and gathering the requisite materials. She has the contract, some of the usage material, and other portions, but still lacks certain cost or related information that has to be provided by the provider. As such, our agency will require additional time to acquire all requested material in order to satisfactorily respond to your records request. Again, the individual handling this request is our Administrative/It officer, Crystal Denton. Her # is 208-267-3151, ext 202 and the email is email@example.com. I would recommend your reply and further communication be directed to her office directly so as to expedite your request response and also facilitate her providing the exact materials you are seeking. Mike Rosenthal – Civil Deputy
Thank you so much for your message. I'll look forward to hearing from your office again.
To Whom It May Concern:
I wanted to follow up on the following Idaho Public Records Act request, copied below, and originally submitted on May 24, 2018. Please let me know when I can expect to receive a response, or if further clarification is needed.
Thanks for your help, and let me know if further clarification is needed.
I believe I have finally got your information requested gathered. Please let me know if there is anything missed.
I have uploaded the documents requested as directed below in this email.
Please let me know if there is any documentation that was missed.
Boundary County Sheriff's Office
(208)267-3151 extension 202