Strategic Plan for Incarcerated Women in Massachusetts
| Tracking # |
21-302 |
| Submitted | Sept. 26, 2021 |
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Communications
From: David Weimer
To Whom It May Concern:
Pursuant to the Massachusetts Public Records Law, I hereby request the following records:
1. Any and all documents submitted from consultants as part of STRATEGIC PLAN FOR INCARCERATED WOMEN IN MASSACHUSETTS, Project No.: DOC2104 Solicited under OSD Statewide Contract PRF61.
2. The strategic plan developed by the Ripples Group for the "Strategic Plan for Incarcerated Women in Massachusetts"
I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.
I expect the request to be filled in an accessible format, including for screen readers, which provide text-to-speech for persons unable to read print. Files that are not accessible to screen readers include, for example, .pdf image files as well as physical documents.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.
Sincerely,
David Weimer
From: Division Of Capital Asset Management And Maintenance
We received your request for public records. If any or all of the requested documents are exempt pursuant to the public records law, you will be notified by this office. We are currently researching your request. We will contact you if your request will take longer than ten (10) days to be fulfilled.
PLEASE NOTE: while we endeavor to provide prompt service, due to the COVID-19 emergency and its attendant uncertainties, including office closures and employee absences, response times may exceed ten days. We appreciate your understanding and patience as we process your requests.
The Massachusetts General Laws for Public Records provides that certain fees may be assessed when public record requests are made to a custodian of documents. In order to make records more accessible to the public, we may waive search, retrieval and copying charges. In addition, we will strive to fulfill requests electronically, if we are able. Otherwise, once copied the responsive documents will be mailed to you or made available for pick-up at our offices.
Please feel free to contact us at 617-727-4053 with any questions or concerns you may have.
As a reminder please use the following when sending in your Public Records Requests. Thank you. https://www.mass.gov/forms/dcamm-public-records-request-form
or you may contact us at publicrecords.dcamm@mass.gov<mailto:publicrecords.dcamm@mass.gov>.
Very truly yours,
PUBLIC RECORDS
[Description: DCAMM_LogoE_external]
Division of Capital Asset Management & Maintenance
Office of the General Counsel
One Ashburton Place, 15th Floor, Boston, MA 02108
www.mass.gov/dcamm<http://www.mass.gov/dcamm>
PHONE 617-727-4053
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Massachusetts Public Records Law request, copied below, and originally submitted on Sept. 26, 2021. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Division Of Capital Asset Management And Maintenance
Public Records Request Number: 21-302
Public Records Request Extension Date: October 26, 2021
Dear Mr. Weimer:
We are actively working on your Public Record Request No. 21-302, however we require a short extension of time for response to your request. While we plan to deliver responsive records in our possession on or before the Public Records Request Extension Date, circumstances may necessitate a further extension. If it appears a further extension may become necessary, we will contact you directly.
Please note that by agreeing to this extension you are not waiving any of your statutory rights under the Massachusetts General Laws Chapter 66, as amended by Chapter 121 of the Acts of 2016 (the "Public Records Law"). Please also note that some or all of the documents you requested may not be in the possession, care and/or control of DCAMM and/or may be subject to an exemption from disclosure under the Public Records Law.
Barring the necessity for a further extension, on or before the Public Records Request Extension Date, you will receive the Public Records to which you are entitled, if any. You will also receive a written explanation regarding the documents that DCAMM cannot produce, if any.
If you have any questions or concerns, please don't hesitate to contact us at (617) 727-4050 or publicrecords.dcamm@mass.gov<mailto:publicrecords.dcamm@mass.gov>. Thank you in advance.
Sincerely,
PUBLIC RECORDS UNIT
[cid:image001.jpg@01D7BF81.C0F75500]
Division of Capital Asset Management & Maintenance
Office of the General Counsel
One Ashburton Place, 15th Floor, Boston, MA 02108
www.mass.gov/dcamm<http://www.mass.gov/dcamm>
PHONE 617-727-4050 Ext. 31205
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image001
From: David Weimer
Hi All,
I haven't heard anything since you asked for an extension through 26 October. Can you let me know the current status of this request?
thanks,
Dave
From: David Weimer
Secretary of the Commonwealth
Public Records Division
McCormack Building
One Ashburton Place, Room 1719
Boston, MA 02108
Dear Public Records Division,
I'm writing to appeal a lack of response to a public records request to the Division of Capital Asset Management and Maintenance.
As you can see in the email chain available at https://www.muckrock.com/foi/boston-3/strategic-plan-for-incarcerated-women-in-massachusetts-119545, I requested
1. Any and all documents submitted from consultants as part of STRATEGIC PLAN FOR INCARCERATED WOMEN IN MASSACHUSETTS, Project No.: DOC2104 Solicited under OSD Statewide Contract PRF61.
2. The strategic plan developed by the Ripples Group for the "Strategic Plan for Incarcerated Women in Massachusetts"
On 12 October DCAMM requested an extension to October 26, 2021. Having received nothing from DCAMM, I requested an update on 4 November. I have received no response.
with thanks,
Dave Weimer
From: Boston Police Department
Dear Records Custodian,
Please be aware, this office has received an appeal relating to your entity's response to a request for public records. Attached are further details concerning this appeal. If you have any questions or wish to provide further information relating to this matter, please contact the Public Records Division at pre@sec.state.ma.us<mailto:pre@sec.state.ma.us> or 617-727-2832.
Given that the Supervisor of Records must issue a determination within ten (10) business days of receipt of the appeal petition, please provide any additional information to this office as soon as possible.
Very Respectfully,
Benjamin
Benjamin Chan
Office of the Secretary of the Commonwealth
Public Records Division
One Ashburton Place, Room 1719
Boston, MA 02108
617-727-2832
From: Division Of Capital Asset Management And Maintenance
Good Afternoon,
Please be aware, the Supervisor of Records has issued a determination relating to an appeal in which you were involved. This determination is attached and available online at: http://www.sec.state.ma.us/AppealsWeb/AppealsStatus.aspx.
If you have any questions, please contact the Public Records Division at 617-727-2832 or pre@sec.state.ma.us<mailto:pre@sec.state.ma.us>.
Very Respectfully,
Benjamin
Benjamin Chan
Office of the Secretary of the Commonwealth
Public Records Division
One Ashburton Place, Room 1719
Boston, MA 02108
617-727-2832
From: Division Of Capital Asset Management And Maintenance
Hello,
I am writing to provide you with the steps to further appeal any response subsequent to the determination letter issued for this matter. Once you receive a response you may further appeal it by sending an email to pre@sec.state.ma.us<mailto:pre@sec.state.ma.us> with your appeal number, a copy of the response and what you take issue within the scope of the Public Records Law.
Please note that the custodian has until Wednesday, December 15th to provide you with a response, after which time, if you still have not received one, you may contact this office for further assistance in resolving this issue. Please be aware that this office has already preemptively reached out to the custodian regarding the status of the response and the availability of any responsive records for rolling production (to the extent this is applicable to your appeal) to help avoid a non-response to the determination letter.
Should you require no further assistance you may disregard this communication.
Most sincerely,
Joshua Stair
Office of the Secretary of the Commonwealth
Public Records Division
One Ashburton Place, Room 1719
Boston, MA 02108
(617) 727-2832 (office)
(617) 727-5914 (fax)
http://www.sec.state.ma.us/pre/preidx.htm
A Guide to Public Records Law: https://www.sec.state.ma.us/pre/prepdf/guide.pdf
Review appeal determinations online: http://www.sec.state.ma.us/appealsweb/appealsstatus.aspx
From: Division Of Capital Asset Management And Maintenance
Hello,
I am writing to provide you with the steps to further appeal any response subsequent to the determination letter issued for this matter. Once you receive a response you may further appeal it by sending an email to pre@sec.state.ma.us<mailto:pre@sec.state.ma.us> with your appeal number, a copy of the response and what you take issue within the scope of the Public Records Law.
Please note that the custodian has until Thursday, December 16th to provide you with a response, after which time, if you still have not received one, you may contact this office for further assistance in resolving this issue. Please be aware that this office has already preemptively reached out to the custodian regarding the status of the response and the availability of any responsive records for rolling production (to the extent this is applicable to your appeal) to help avoid a non-response to the determination letter.
Should you require no further assistance you may disregard this communication.
Most sincerely,
Joshua Stair
Office of the Secretary of the Commonwealth
Public Records Division
One Ashburton Place, Room 1719
Boston, MA 02108
(617) 727-2832 (office)
(617) 727-5914 (fax)
http://www.sec.state.ma.us/pre/preidx.htm
A Guide to Public Records Law: https://www.sec.state.ma.us/pre/prepdf/guide.pdf
Review appeal determinations online: http://www.sec.state.ma.us/appealsweb/appealsstatus.aspx
From: Division Of Capital Asset Management And Maintenance
Response to: Public Records Request No. 21-302
Dear Mr. Weimer:
The Division of Capital Asset Management and Maintenance ("DCAMM") received your public records request dated September 27, 2021.
You requested:
"1. Any and all documents submitted from consultants as part of STRATEGIC PLAN FOR INCARCERATED WOMEN IN MASSACHUSETTS, Project No.: DOC2104 Solicited under OSD Statewide Contract PRF61.
2. The strategic plan developed by the Ripples Group for the "Strategic Plan for Incarcerated Women in Massachusetts""
We are providing certain documents responsive to your request.
With respect to the requested Strategic Plan, as you know, The Ripples Group was retained to assist in the development of a strategic plan relating to projects concerning women's incarceration in Massachusetts. The development of a plan has, and will in the future, inform key policy makers on the important issues of women's incarceration and successful return to post-incarceration life. This work has been ongoing for some time and continues to evolve and shape policy regarding Commonwealth corrections. Of note, the draft strategic plan, together with all of its constituent components remains in development, is of a policymaking character and relates to an ongoing deliberative process. Disclosure of this incomplete plan could invite undue influence on policymakers and staff, thus tainting the deliberative process for this important work.
Because the requested record is still being developed and is not reasonably complete, has no factual matters that are segregable, and relates to an ongoing deliberative process with respect to policy on incarceration, we are withholding the draft pursuant the Deliberative Process Exemption set out at G.L. c. 4, § 7(26)(d) ("Exemption (d)"). As previously noted, Exemption (d) is intended to avoid release of materials that could taint the deliberative process if prematurely disclosed. Unfortunately, at this time we do not have an anticipated completion date for the plan.
Please don't hesitate to contact us with questions or concerns. If you wish to challenge any aspect of DCAMM's response, in accordance with G.L. c. 66, § 10 and 950 CMR 32.00, you may appeal to the following office: Supervisor of Public Records, Office of the Secretary of the Commonwealth, Public Records Division, One Ashburton Place, 17th Floor, Boston, MA 02108, and in accordance with G.L. c. 66, § 10A(c), you have the right to seek judicial review of an unfavorable decision by commencing a civil action in the Superior Court.
Sincerely,
PUBLIC RECORDS UNIT
[Text Description automatically generated]
Division of Capital Asset Management & Maintenance
Office of the General Counsel
One Ashburton Place, 15th Floor, Boston, MA 02108
www.mass.gov/dcamm<http://www.mass.gov/dcamm>
PHONE 617-727-4050 Ext. 31205
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