FOIA - Spectronic Documents (Boston Police Department)

Dear J Ader
Thank you for your interest in public records of Boston Police Department. Your request has been received and is being processed. Your request was received in this office on 6/17/2022 12:23:38 AM and given the reference number B001618-061722 for tracking purposes.
If this is a media request, please contact the Office of Media Relations directly at 617.343.4520.
To Whom It May Concern:

Pursuant to the Massachusetts Public Records Law, I hereby request the following records:

All documents on Spectronic (https://spectronic.com/) including, but not limited to, the following:

- Initial Bid Documents
- Current and previous contracts with Spectronic
- Requests for Proposals
- Memorandum(s) of Understanding
- Any privacy impact assessments
- Any product manuals
- Any instructional materials or presentations
- Use policies and standard operating procedures
- Data retention policies
- Letters of Interest
- Usage policies
- Any informal agreements or other documents that reference "Spectronic" or otherwise guide it use or the relationship between this agency and the provider or developer of the product(s)

I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

I expect the request to be filled in an accessible format, including for screen readers, which provide text-to-speech for persons unable to read print. Files that are not accessible to screen readers include, for example, .pdf image files as well as physical documents.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

J Ader

Upload documents directly: https://www.muckrock.com/
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed. Again, thank you for using the Public Records Center.
Director, Public Information
Boston Police Department

--- Please respond above this line ---
07/05/2022 RE: PUBLIC RECORDS REQUEST of June 17, 2022, Reference # B001618-061722 Dear J Ader: The City of Boston (City) has received your request for public records.  This response applies only to records that exist and are in the custody of the City. See A Guide to the Massachusetts Public Records Law, p. 32, n.115.  It is expected that a custodian of records must use her superior knowledge of her records with respect to responses to public records requests.  950 CMR 32.04(5).  Specifically, you stated:
To Whom It May Concern:

Pursuant to the Massachusetts Public Records Law, I hereby request the following records:

All documents on Spectronic (https://spectronic.com/) including, but not limited to, the following:

- Initial Bid Documents
- Current and previous contracts with Spectronic
- Requests for Proposals
- Memorandum(s) of Understanding
- Any privacy impact assessments
- Any product manuals
- Any instructional materials or presentations
- Use policies and standard operating procedures
- Data retention policies
- Letters of Interest
- Usage policies
- Any informal agreements or other documents that reference "Spectronic" or otherwise guide it use or the relationship between this agency and the provider or developer of the product(s)

I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

I expect the request to be filled in an accessible format, including for screen readers, which provide text-to-speech for persons unable to read print. Files that are not accessible to screen readers include, for example, .pdf image files as well as physical documents.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

J Ader

Upload documents directly: https://www.muckrock.com/ I see that a response to this request is due today.  I have alerted a representative from the Boston Police Department in an effort to obtain an update on the status of your June 17, 2022 public records request.  I will provide an update to you once additional information is provided to me by the department. Very truly yours, Bianca V. Crockett, Esq. Assistant Corporation Counsel City of Boston One City Hall Square Boston, MA 02201 Bianca.crockett@boston.gov (mailto:Bianca.crockett@boston.gov)

--- Please respond above this line ---

What is the timeframe for the search?
thanks

--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST B001618-061722 created 6/17/2022 12:23:38 AM Dear J Ader, The Boston Police Department (Department) has received your request for public records.  This response applies only to records that exist and are in the custody of the City.  See A Guide to the Massachusetts Public Records Law, p. 32, n.115.  It is expected that a custodian of records must use her superior knowledge of her records with respect to responses to public records requests.  950 CMR 32.04(5).  Specifically, you requested: To Whom It May Concern:

Pursuant to the Massachusetts Public Records Law, I hereby request the following records:

All documents on Spectronic (https://spectronic.com/) including, but not limited to, the following:

- Initial Bid Documents
- Current and previous contracts with Spectronic
- Requests for Proposals
- Memorandum(s) of Understanding
- Any privacy impact assessments
- Any product manuals
- Any instructional materials or presentations
- Use policies and standard operating procedures
- Data retention policies
- Letters of Interest
- Usage policies
- Any informal agreements or other documents that reference "Spectronic" or otherwise guide it use or the relationship between this agency and the provider or developer of the product(s)

I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

I expect the request to be filled in an accessible format, including for screen readers, which provide text-to-speech for persons unable to read print. Files that are not accessible to screen readers include, for example, .pdf image files as well as physical documents.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

J Ader

Upload documents directly: https://www.muckrock.com/ We have reviewed our files and have located records that correspond to your request. These records have been released to the Public Records Center . You may appeal this response to the Supervisor of Records in the Office of the Secretary of the Commonwealth. G. L. c. 66, § 10A (c); G. L. c. 66, § 10(b)(ix); 950 CMR 32.08; 950 CMR 32.08(1)(h) (in petitioning the Supervisor, the requester shall provide a copy of such petition to the records access officer associated with such petition).  You may also appeal to the Superior Court.  950 CMR 32.06(3)(c). Thank you.