Emails relating to planning for women's prison, Jan - March 2020 (Division Of Capital Asset Management And Maintenance)

David Weimer filed this request with the Division Of Capital Asset Management And Maintenance of Boston, MA .
Tracking #

21-39

Multi Request Emails relating to planning for women's prison, Jan - March 2020
Due March 3, 2021
Est. Completion May 19, 2021
Status
Awaiting Response

Communications

From: David Weimer

To Whom It May Concern:

Pursuant to the Massachusetts Public Records Law, I hereby request the following records:

All email communication to and from your department occurring between January 1, 2020 and March 31, 2020 regarding,
"Mass. State Project DOC 2002"
"Strategic Plan for Incarcerated Women in Massachusetts"
"Baystate Property" ,
"Baystate Correctional Center",
"Women’s Prison",
"Trauma Informed Prison"
“Bay State Correctional Center – Women’s Facility”
“Strategic Plan and Feasibility Study for Women’s Corrections in the Commonwealth”
“Facility conditions at MCI Framingham.”

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter.

I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Aryam Kifle, RN

From: Division Of Capital Asset Management And Maintenance

We received your request for public records. If any or all of the requested documents are exempt pursuant to the public records law, you will be notified by this office. We are currently researching your request. We will contact you if your request will take longer than ten (10) days to be fulfilled
PLEASE NOTE: while we endeavor to provide prompt service, due to the COVID-19 emergency and its attendant uncertainties, including office closures and employee absences, response times may exceed ten days. We appreciate your understanding and patience as we process your requests.
The Massachusetts General Laws for Public Records provides that certain fees may be assessed when public record requests are made to a custodian of documents. In order to make records more accessible to the public, we may waive search, retrieval and copying charges. In addition, we will strive to fulfill requests electronically, if we are able. Otherwise, once copied the responsive documents will be mailed to you or made available for pick-up at our offices.
Please feel free to contact us at publicrecords.dcamm@mass.gov<mailto:publicrecords.dcamm@mass.gov> with any questions or concerns you may have.
Also note for future reference Public Records has it’s own email account as seen above here. You can find further information on how to file a public records at the following location. https://www.mass.gov/dcamm-public-records-request
Very truly yours,

PUBLIC RECORDS

[Description: DCAMM_LogoE_external]

Division of Capital Asset Management & Maintenance
Office of the General Counsel
One Ashburton Place, 15th Floor, Boston, MA 02108
www.mass.gov/dcamm<http://www.mass.gov/dcamm>

PHONE 617-727-4053

From: Division Of Capital Asset Management And Maintenance

Public Records Request Number: 21-39
Public Records Request Extension Date: March 30, 2021
Dear Mr. Kifle:
Thank you for your correspondence this morning. We are actively working on your Public Record Request No. 21-39, but require a further extension of time for providing you with a response. We believe that certain of these documents may be able to be provided sooner and, in order to be most responsive to you, we think it would be beneficial to have a discussion to clarify and prioritize your request(s). We have been unable to locate a telephone number for you, and ask that you please contact us to schedule a call so we can discuss your request and perhaps accelerate the collection and review process.
Please note that by agreeing to this extension you are not waiving any of your statutory rights under the Massachusetts General Laws Chapter 66, as amended by Chapter 121 of the Acts of 2016 (the “Public Records Law”). Please also note that some or all of the documents you requested may not be in the possession, care and/or control of DCAMM and/or may be subject to an exemption from disclosure under the Public Records Law.
We appreciate your continued understanding. If you have any questions or concerns, please don’t hesitate to contact us at (617) 727-4050 or publicrecords.dcamm@mass.gov<mailto:publicrecords.dcamm@mass.gov>.
Sincerely,

PUBLIC RECORDS UNIT

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Division of Capital Asset Management & Maintenance
Office of the General Counsel
One Ashburton Place, 15th Floor, Boston, MA 02108
www.mass.gov/dcamm<http://www.mass.gov/dcamm>

PHONE 617-727-4050 Ext. 31205

From: David Weimer

Hello,

Thanks for your email. I believe Chris Guerin spoke with Rachel Roth. She and I have similar goals. It sounds like you are able to segregate and hold what appear to be routine administrative emails for now that we may review later. But for now you can prioritize emails relating to planning, discussion, analysis, and the like about women's incarceration, conditions, physical buildings, etc.

Would a similar arrangement work and allow you to process this request on a faster timeline?

with thanks,

From: Division Of Capital Asset Management And Maintenance

Mr. Kifle:

Thanks for reaching out. We have been trying to devise ways to identify responsive records more efficiently and we think the proposal below may accomplish this. While we can’t assure a faster timeline, logic suggests the fewer types of records we review, the quicker the process. A similar approach to your requests should help speed all responses. Please let us know if you’re amenable to applying this approach to all MuckRock-related requests.

Respectfully,

PUBLIC RECORDS UNIT

[cid:image001.jpg@01D71102.3B729210]

Division of Capital Asset Management & Maintenance
Office of the General Counsel
Public Records Unit
One Ashburton Place, 15th Floor, Boston, MA 02108
www.mass.gov/dcamm<http://www.mass.gov/dcamm>

PHONE: 617-727-4500 EXT. 31205
Follow Us on [Twitter_logo_blue] @DCAMM_MA<https://twitter.com/@DCAMM_MA>

From: David Weimer

Hello,

Yes, please do take a similar approach with the other requests of this nature from Muckrock.

with thanks,

From: Division Of Capital Asset Management And Maintenance

We are actively working on your request as well as all of the other requests from MuckRock. Currently we have an extension with this request for 3/30/21. We appreciate your continued understanding.

  • RE: 21-39 Kifle FW: Massachusetts Public Records Law Request: Emails relating to planning for women's prison, Jan - March 2020 (Division Of Capital Asset Management And Maintenance)

From: Division Of Capital Asset Management And Maintenance

Public Records Request Number: 21-39
Public Records Request Extension Date: May 19, 2021
Dear Mr. Kifle:
Thank you for your recent correspondence. We are actively working on your Public Record Request No. 21-39, but require a further extension of time for providing you with a response though we hope to be completed before the revised Extension Date.
Please note that by agreeing to this extension you are not waiving any of your statutory rights under the Massachusetts General Laws Chapter 66, as amended by Chapter 121 of the Acts of 2016 (the “Public Records Law”). Please also note that some or all of the documents you requested may not be in the possession, care and/or control of DCAMM and/or may be subject to an exemption from disclosure under the Public Records Law.
We appreciate your continued understanding. If you have any questions or concerns, please don’t hesitate to contact us at (617) 727-4050 or publicrecords.dcamm@mass.gov<mailto:publicrecords.dcamm@mass.gov>.
Sincerely,

PUBLIC RECORDS UNIT

[cid:image001.jpg@01D73D1B.B07F19D0]

Division of Capital Asset Management & Maintenance
Office of the General Counsel
One Ashburton Place, 15th Floor, Boston, MA 02108
www.mass.gov/dcamm<http://www.mass.gov/dcamm>

PHONE 617-727-4050 Ext. 31205

From: David Weimer

No problem. Thank you for the update.

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