Emails relating to planning for women's prison, April - July (Division Of Capital Asset Management And Maintenance)
It is a clone of this request.
| Tracking # |
21-1726 21-03 |
| Multi Request | Emails relating to planning for women's prison, April - July |
| Submitted | Jan. 1, 2021 |
MuckRock users can file, duplicate, track, and share public records requests like this one. Learn more.
Communications
From: David Weimer
To Whom It May Concern:
Pursuant to the Massachusetts Public Records Law, I hereby request the following records:
All email communication regarding Mass State Project DOC 2002, Bay State Correctional Center, facility conditions at MCI-Framingham, trauma informed prison, women’s prison, and/or strategic plan and feasibility study for women’s corrections sent between Massachusetts Department of Correction (DOC), Division of Capital Access Management and Maintenance (DCAMM), Executive Office of Public Safety and Security (EOPSS), and/or Governor Baker’s office occurring between April 1, 2020 and July 31, 2020.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter.
I look forward to receiving your response to this request within 10 business days, as the statute requires.
Sincerely,
Mel Patten
From: Division Of Capital Asset Management And Maintenance
We received your request for public records. If any or all of the requested documents are exempt pursuant to the public records law, you will be notified by this office. We are currently researching your request. We will contact you if your request will take longer than ten (10) days to be fulfilled
PLEASE NOTE: while we endeavor to provide prompt service, due to the COVID-19 emergency and its attendant uncertainties, including office closures and employee absences, response times may exceed ten days. We appreciate your understanding and patience as we process your requests.
The Massachusetts General Laws for Public Records provides that certain fees may be assessed when public record requests are made to a custodian of documents. In order to make records more accessible to the public, we may waive search, retrieval and copying charges. In addition, we will strive to fulfill requests electronically, if we are able. Otherwise, once copied the responsive documents will be mailed to you or made available for pick-up at our offices.
Please feel free to contact us at 617-727-4053 with any questions or concerns you may have.
Very truly yours,
PUBLIC RECORDS
[Description: DCAMM_LogoE_external]
Division of Capital Asset Management & Maintenance
Office of the General Counsel
One Ashburton Place, 15th Floor, Boston, MA 02108
www.mass.gov/dcamm<http://www.mass.gov/dcamm>
PHONE 617-727-4053
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Massachusetts Public Records Law request, copied below, and originally submitted on Jan. 1, 2021. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Division Of Capital Asset Management And Maintenance
We received your request for public records. If any or all of the requested documents are exempt pursuant to the public records law, you will be notified by this office. We are currently researching your request. We will contact you if your request will take longer than ten (10) days to be fulfilled
PLEASE NOTE: while we endeavor to provide prompt service, due to the COVID-19 emergency and its attendant uncertainties, including office closures and employee absences, response times may exceed ten days. We appreciate your understanding and patience as we process your requests.
The Massachusetts General Laws for Public Records provides that certain fees may be assessed when public record requests are made to a custodian of documents. In order to make records more accessible to the public, we may waive search, retrieval and copying charges. In addition, we will strive to fulfill requests electronically, if we are able. Otherwise, once copied the responsive documents will be mailed to you or made available for pick-up at our offices.
Please feel free to contact us at 617-727-4053 with any questions or concerns you may have.
Very truly yours,
PUBLIC RECORDS
[Description: DCAMM_LogoE_external]
Division of Capital Asset Management & Maintenance
Office of the General Counsel
One Ashburton Place, 15th Floor, Boston, MA 02108
www.mass.gov/dcamm<http://www.mass.gov/dcamm>
PHONE 617-727-4053
From: Division Of Capital Asset Management And Maintenance
Public Records Request Number: 21-03
Public Records Request Extension Date: February 3, 2021
Dear Mr. Patten:
We are actively working on your Public Record Request No. 21-03, but we require an extension of time for providing you with a response. While we will make every effort to deliver responsive records in our possession on or before the Public Records Request Extension Date, circumstances may necessitate a further extension. Please indicate your assent to this extension by reply email.
Please note that by agreeing to this extension you are not waiving any of your statutory rights under the Massachusetts General Laws Chapter 66, as amended by Chapter 121 of the Acts of 2016 (the “Public Records Law”). Please also note that some or all of the documents you requested may not be in the possession, care and/or control of DCAMM and/or may be subject to an exemption from disclosure under the Public Records Law.
Barring the necessity for a further extension, on or before the Public Records Request Extension Date, you will receive the Public Records to which you are entitled, if any. You will also receive a written explanation regarding the documents that DCAMM cannot produce, if any.
If you have any questions or concerns, please don’t hesitate to contact us at (617) 727-4050 or publicrecords.dcamm@mass.gov<mailto:publicrecords.dcamm@mass.gov>. Thank you in advance.
Sincerely,
PUBLIC RECORDS UNIT
[cid:image001.jpg@01D6EE6B.CC9C3930]
Division of Capital Asset Management & Maintenance
Office of the General Counsel
One Ashburton Place, 15th Floor, Boston, MA 02108
www.mass.gov/dcamm<http://www.mass.gov/dcamm>
PHONE 617-727-4050 Ext. 31205
-
image001
From: David Weimer
Yes, please proceed. I look forward to hearing from you.
From: Division Of Capital Asset Management And Maintenance
Public Records Request Number: 21-03
Public Records Request Extension Date: February 3, 2021 with a further extension to February 24, 2021
Dear Mr. Patten:
We are actively working on your Public Record Request No. 21-03, but we require a further extension of time for providing you with a response. While we will make every effort to deliver responsive records in our possession on or before the Public Records Request Extension Date, circumstances may necessitate a further extension. Please indicate your assent to this extension by reply email.
Please note that by agreeing to this extension you are not waiving any of your statutory rights under the Massachusetts General Laws Chapter 66, as amended by Chapter 121 of the Acts of 2016 (the “Public Records Law”). Please also note that some or all of the documents you requested may not be in the possession, care and/or control of DCAMM and/or may be subject to an exemption from disclosure under the Public Records Law.
Barring the necessity for a further extension, on or before the Public Records Request Extension Date, you will receive the Public Records to which you are entitled, if any. You will also receive a written explanation regarding the documents that DCAMM cannot produce, if any.
Thank you for your continued understanding. If you have any questions or concerns, please don’t hesitate to contact us at (617) 727-4050 or publicrecords.dcamm@mass.gov<mailto:publicrecords.dcamm@mass.gov>.
Sincerely,
PUBLIC RECORDS UNIT
[cid:image001.jpg@01D6F97F.55D5B500]
Division of Capital Asset Management & Maintenance
Office of the General Counsel
One Ashburton Place, 15th Floor, Boston, MA 02108
www.mass.gov/dcamm<http://www.mass.gov/dcamm>
PHONE 617-727-4050 Ext. 31205
-
image001
From: David Weimer
Yes, please proceed. I look forward to hearing from you.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Massachusetts Public Records Law request, copied below, and originally submitted on Jan. 1, 2021. You had previously indicated that it would be completed on Feb. 24, 2021. I wanted to check on the status of my request, and to see if there was a new estimated completion date. You had assigned it reference number #21-03.
Thanks for your help, and let me know if further clarification is needed.
From: Division Of Capital Asset Management And Maintenance
Public Records Request Number: 21-03
Public Records Request Extension Date: March 17, 2021
Dear Mr. Patten:
Thank you for your correspondence this morning. We are actively working on your Public Record Request No. 21-03, but require a further extension of time for providing you with a response. We believe that certain of these documents may be able to be provided sooner and, in order to be most responsive to you, we think it would be beneficial to have a discussion to clarify and prioritize your request(s). We have been unable to locate a telephone number for you, and ask that you please contact us to schedule a call.
Please note that by agreeing to this extension you are not waiving any of your statutory rights under the Massachusetts General Laws Chapter 66, as amended by Chapter 121 of the Acts of 2016 (the “Public Records Law”). Please also note that some or all of the documents you requested may not be in the possession, care and/or control of DCAMM and/or may be subject to an exemption from disclosure under the Public Records Law.
We appreciate your continued understanding. If you have any questions or concerns, please don’t hesitate to contact us at (617) 727-4050 or publicrecords.dcamm@mass.gov<mailto:publicrecords.dcamm@mass.gov>.
Sincerely,
PUBLIC RECORDS UNIT
[cid:image001.jpg@01D70AE7.57F64740]
Division of Capital Asset Management & Maintenance
Office of the General Counsel
One Ashburton Place, 15th Floor, Boston, MA 02108
www.mass.gov/dcamm<http://www.mass.gov/dcamm>
PHONE 617-727-4050 Ext. 31205
-
image001
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Massachusetts Public Records Law request, copied below, and originally submitted on Jan. 1, 2021. You had previously indicated that it would be completed on Feb. 24, 2021. I wanted to check on the status of my request, and to see if there was a new estimated completion date. You had assigned it reference number #21-03.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Massachusetts Public Records Law request, copied below, and originally submitted on Jan. 1, 2021. You had previously indicated that it would be completed on Feb. 24, 2021. I wanted to check on the status of my request, and to see if there was a new estimated completion date. You had assigned it reference number #21-03.
Thanks for your help, and let me know if further clarification is needed.
From: Division Of Capital Asset Management And Maintenance
We are actively working on your request as well as all of the other requests from MuckRock. We appreciate your continued understanding.
PUBLIC RECORDS UNIT
[cid:image001.jpg@01D7254A.9C431A90]
Division of Capital Asset Management & Maintenance
Office of the General Counsel
Public Records Unit
One Ashburton Place, 15th Floor, Boston, MA 02108
www.mass.gov/dcamm<http://www.mass.gov/dcamm>
PHONE: 617-727-4500 EXT. 31205
Follow Us on [Twitter_logo_blue] @DCAMM_MA<https://twitter.com/@DCAMM_MA>
From: Division Of Capital Asset Management And Maintenance
Public Records Request Number: 21-03
Public Records Request Extension Date: April 30, 2021
Dear Mr. Patten:
We are actively working on your Public Record Request No. 21-03, but require a further extension of time for providing you with a response. We appreciate your continued understanding as we pore through this and several other similar requests from MuckRock.
Please note that by agreeing to this extension you are not waiving any of your statutory rights under the Massachusetts General Laws Chapter 66, as amended by Chapter 121 of the Acts of 2016 (the “Public Records Law”). Please also note that some or all of the documents you requested may not be in the possession, care and/or control of DCAMM and/or may be subject to an exemption from disclosure under the Public Records Law.
We appreciate your continued understanding. If you have any questions or concerns, please don’t hesitate to contact us at (617) 727-4050 or publicrecords.dcamm@mass.gov<mailto:publicrecords.dcamm@mass.gov>.
Sincerely,
PUBLIC RECORDS UNIT
[cid:image001.jpg@01D7254C.FC39D630]
Division of Capital Asset Management & Maintenance
Office of the General Counsel
One Ashburton Place, 15th Floor, Boston, MA 02108
www.mass.gov/dcamm<http://www.mass.gov/dcamm>
PHONE 617-727-4050 Ext. 31205
-
image001
From: David Weimer
Ok, sounds good. I will follow up in a couple weeks to see where things stand.
with thanks,
From: David Weimer
Ok, sounds good. I will follow up in a couple weeks to see where things stand.
with thanks,
From: Division Of Capital Asset Management And Maintenance
Thank you.
From: Division Of Capital Asset Management And Maintenance
The Commonwealth of Massachusetts Secure File and Email Delivery System !!
A new account is created for you.
Login to the System at: https://ics.mass.gov/DynIC
.
Username:requests@muckrock.com
For security reasons , your password is sent in a separate email. After you login , complete your account
details by using the Profile option located in the Navigation panel on the left side.
Note: If you have problems logging into Interchange, please contact the Commonwealth of Massachusetts CommonHelp Service Desk at 1-866-888-2808 or CommonHelpServiceDesk@massmail.state.ma.us.
Thank You.
From: Division Of Capital Asset Management And Maintenance
The Commonwealth of Massachusetts Secure File and Email Delivery System !!
Login to the System at: https://ics.mass.gov/DynIC
.
Your temporary password is set to: YAh9krCnkw (case sensitive)
For security reasons, your user login ID was sent in a separate email.After you login, please change your password by clicking the Change Password option, located in the Interchange banner strip at the top of the page.
Note: If you have problems logging into Interchange, please contact the Commonwealth of Massachusetts CommonHelp Service Desk at 1-866-888-2808 or CommonHelpServiceDesk@massmail.state.ma.us.
Thank You.
From: Division Of Capital Asset Management And Maintenance
Response to: Public Records No. 21-03
Dear Mr. Patten:
The Division of Capital Asset Management and Maintenance (“DCAMM”) received your public records request dated January 4, 2021. You requested:
“All email communication regarding Mass State Project DOC 2002, Bay State Correctional Center, facility conditions at MCI-Framingham, trauma informed prison, women’s prison, and/or strategic plan and feasibility study for women’s corrections sent between Massachusetts Department of Correction (DOC), Division of Capital Access Management and Maintenance (DCAMM), Executive Office of Public Safety and Security (EOPSS), and/or Governor Baker’s office occurring between April 1, 2020 and July 31, 2020.”
We are providing documents responsive to your request via our Interchange File Transfer Service. You will receive a separate email to view those files.
Please note, we have withheld certain interoffice correspondence which we have determined is protected by the attorney-client privilege, the applicability of which was upheld in Suffolk Construction Co., Inc., v. Division of Capital Asset Management, 449 Mass. 444 (2007). The subject internal correspondence is between DCAMM business units and DCAMM’s Office of General Counsel made for the purpose of obtaining legal advice or assistance, has not been disclosed to third parties, and the privilege of which has not been waived.
Please also note, a portion of the attached material was determined to be exempt pursuant to Massachusetts General Laws Chapter 4, Section 7(26)(n) which reads as follows:
Exemption (n) applies to: records, including, but not limited to, blueprints, plans, policies, procedures and schematic drawings, which relate to internal layout and structural elements, security measures, emergency preparedness, threat or vulnerability assessments, or any other records relating to the security or safety of persons or buildings, structures, facilities, utilities, transportation, cyber security or other infrastructure located within the commonwealth, the disclosure of which, in the reasonable judgment of the record custodian, subject to review by the supervisor of public records under subsection (c) of section 10 of chapter 66, is likely to jeopardize public safety or cyber security.
The redacted portion of the records include floor plans, internal layout and structural elements relating to the safety and security of persons and critical infrastructure as well as information on computer network resources, the very records which are the focus of the exemption. See People for the Ethical Treatment of Animals, Inc. v. Department of Agricultural Resources, 477 Mass. 280 (2017) at 289 (requiring a determination whether and to what degree the record sought resembles the records listed as examples in the statute).
The subject of your request relate to women’s correctional facilities in Massachusetts. Knowledge of floor plans, layout, structural elements, and security measures shared throughout the building, together with the location of certain key personnel, exposes the public, inmates and these valuable Commonwealth assets to threat actors and jeopardizes physical security. Likewise, knowledge of network paths and related technical resources exposes these valuable Commonwealth assets to threat actors and jeopardizes cyber security. It is therefore the determination of this office that disclosure of the redacted portions of the subject record is likely to jeopardize public and cyber safety and security.
If you wish to challenge any aspect of DCAMM’s response, in accordance with G.L. c. 66, § 10 and 950 CMR 32.00, you may appeal to the following office: Supervisor of Public Records, Office of the Secretary of the Commonwealth, Public Records Division, One Ashburton Place, 17th Floor, Boston, MA 02108, and in accordance with G.L. c. 66, § 10A(c), you have the right to seek judicial review of an unfavorable decision by commencing a civil action in the Superior Court.
Sincerely,
PUBLIC RECORDS UNIT
[cid:image001.jpg@01D73AB4.B26644D0]
Division of Capital Asset Management & Maintenance
Office of the General Counsel
One Ashburton Place, 15th Floor, Boston, MA 02108
617-727-4050 Ext. 31205
www.mass.gov/dcamm<http://www.mass.gov/dcamm>
publicrecords.dcamm@mass.gov<mailto:publicrecords.dcamm@mass.gov>
-
image001
From: Division Of Capital Asset Management And Maintenance
You have received file(s) containing protected information sent through the Commonwealth of Massachusetts' Interchange System from denise.coppola@mass.gov.
Click or paste the following URL into your browser to retrieve your file(s).
https://ics.mass.gov/DynIC/getreslist.do?tid=361092
Files transferred to you through this system may contain confidential and/or personally identifiable information
From: Division Of Capital Asset Management And Maintenance
A password reset request was submitted for your Interchange login.
Your password has been temporarily set to (case-sensitive): zpd7ASJqEb
Once you log in successfully to Interchange, please change your password by clicking the Change Password link at the top of the page.
Please Note: If you did not request a password reset or if you continue to have problems logging into Interchange, please contact the Commonwealth of Massachusetts CommonHelp Service Desk at 1-866-888-2808 or CommonHelpServiceDesk@massmail.state.ma.us
From: David Weimer
Hi,
Thanks so much for your help with this request! I really appreciate it.
From: David Weimer
Hi All,
Thanks again for all the work on prepping these emails. I had one question about these documents:
There are no emails from July. Is this an oversight or were there actually no emails sent or received in July responsive to this request?
with thanks,
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Massachusetts Public Records Law request, copied below, and originally submitted on Jan. 1, 2021. You had previously indicated that it would be completed on April 30, 2021. I wanted to check on the status of my request, and to see if there was a new estimated completion date. You had assigned it reference number #21-03.
Thanks for your help, and let me know if further clarification is needed.
From: David Weimer
Secretary of the Commonwealth
Public Records Division
McCormack Building
One Ashburton Place, Room 1719
Boston, MA 02108
Dear Public Records Division,
I would like to file an appeal for a public records request to the Division Of Capital Asset Management And Maintenance . As you can see from the history of this request on Muckrock (https://www.muckrock.com/foi/boston-3/emails-relating-to-planning-for-womens-prison-april-july-division-of-capital-asset-management-and-maintenance-106442), I requested the following records on 4 January 2021:
"All email communication regarding Mass State Project DOC 2002, Bay State Correctional Center, facility conditions at MCI-Framingham, trauma informed prison, women’s prison, and/or strategic plan and feasibility study for women’s corrections sent between Massachusetts Department of Correction (DOC), Division of Capital Access Management and Maintenance (DCAMM), Executive Office of Public Safety and Security (EOPSS), and/or Governor Baker’s office occurring between April 1, 2020 and July 31, 2020."
On 26 April, I received files responsive to this request.
On 3 June, after finishing a review of the documents, I asked why no emails from July were included in the documents and to please provide all responsive communications from July. I have received no reply.
with thanks,
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Massachusetts Public Records Law request, copied below, and originally submitted on Jan. 1, 2021. You had previously indicated that it would be completed on April 30, 2021. I wanted to check on the status of my request, and to see if there was a new estimated completion date. You had assigned it reference number #21-03.
Thanks for your help, and let me know if further clarification is needed.
From: Division Of Capital Asset Management And Maintenance
Good Afternoon,
With respect to your correspondence below, it is currently open under SPR21/1726 with Attorney Gottfredsen. I have attached the respective case file, I apologize for the issue that occurred. Thank you.
Very Respectfully,
Benjamin
Benjamin Chan
Office of the Secretary of the Commonwealth
Public Records Division
One Ashburton Place, Room 1719
Boston, MA 02108
617-727-2832
From: Division Of Capital Asset Management And Maintenance
Good afternoon,
I’ve attached the email notification that we sent to: requests@muckrock.com
Thank you,
Jeff Gottfredsen
Staff Attorney
Office of the Secretary of the Commonwealth
Public Records Division
One Ashburton Place, Room 1719
Boston, MA 02108
617-727-2832 | Jeffrey.Gottfredsen@sec.state.ma.us
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1726 Appeal Acknowledgement
From: Division Of Capital Asset Management And Maintenance
Dear Mr. Patten,
We received a copy of your appeal from the Supervisor of Records (see below) and have reviewed the results of our forensic search of emails and have found no non-exempt responsive records from the month of July 2020. No additional records will be provided at this time as no non-exempt records for the subject time period exists. Please don't hesitate to contact me with any further questions or concerns.
Respectfully yours,
CHRISTOPHER GUERIN
Records Access Officer
Division of Capital Asset Management & Maintenance
PHONE 617-727-4050
DIRECT 857-204-1345
From: Division Of Capital Asset Management And Maintenance
Hello,
Please be aware, the Supervisor of Records has issued a determination relating to appeals in which you were involved. This determination is attached and available online at: http://www.sec.state.ma.us/AppealsWeb/AppealsStatus.aspx.
If you have any questions, please contact the Public Records Division at 617-727-2832 or pre@sec.state.ma.us<mailto:pre@sec.state.ma.us>.
Thank you,
August Bottorf
Office of the Secretary of the Commonwealth
Public Records Division
One Ashburton Place, Room 1719
Boston, MA 02108
617-727-2832
From: Division Of Capital Asset Management And Maintenance
Hello,
I am writing to provide you with the steps to further appeal any response subsequent to the determination letter issued for this matter. Once you receive a response you may further appeal it by sending an email to pre@sec.state.ma.us<mailto:pre@sec.state.ma.us> with your appeal number, a copy of the response and what you take issue within the scope of the Public Records Law.
Please note that the custodian has until Tuesday, August 10th to provide you with a response, after which time, if you still have not received one, you may contact this office for further assistance in resolving this issue. Please be aware that this office has already preemptively reached out to the custodian regarding the status of the response and the availability of any responsive records for rolling production (to the extent this is applicable to your appeal) to help avoid a non-response to the determination letter.
Should you require no further assistance you may disregard this communication.
Most sincerely,
Joshua Stair
Office of the Secretary of the Commonwealth
Public Records Division
One Ashburton Place, Room 1719
Boston, MA 02108
(617) 727-2832 (office)
(617) 727-5914 (fax)
http://www.sec.state.ma.us/pre/preidx.htm
A Guide to Public Records Law: https://www.sec.state.ma.us/pre/prepdf/guide.pdf
Review appeal determinations online: http://www.sec.state.ma.us/appealsweb/appealsstatus.aspx
From: Braintree Police Department
Dear Mr. Patten,
Please see attached clarifications as directed by the Supervisor of Records.
Respectfully yours,
CHRISTOPHER GUERIN
Records Access Officer
Division of Capital Asset Management & Maintenance
PHONE 617-727-4050
DIRECT 857-204-1345
From: Division Of Capital Asset Management And Maintenance
Dear Mr. Patten,
Please see attached clarifications as directed by the Supervisor of Records.
Respectfully yours,
CHRISTOPHER GUERIN
Records Access Officer
Division of Capital Asset Management & Maintenance
PHONE 617-727-4050
DIRECT 857-204-1345
From: Division Of Capital Asset Management And Maintenance
Good morning,
Thank you for providing a copy of the response.
Regards,
Jeff Gottfredsen
Staff Attorney
Office of the Secretary of the Commonwealth
Public Records Division
One Ashburton Place, Room 1719
Boston, MA 02108
617-727-2832 | Jeffrey.Gottfredsen@sec.state.ma.us
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