Automated License Plate Reader (ALPR) - Adoption, Use, and Data Retention Policies (Bethel Park Police Department)
| Multi Request | Automated License Plate Reader (ALPR) - Adoption, Use, and Data Retention Policies |
| Submitted | Dec. 13, 2018 |
| Est. Completion | None |
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Communications
From: Dave Maass
To Whom It May Concern:
Pursuant to the Pennsylvania Right to Know Act, I hereby request the following records:
Materials related to this agency's acquisition of, access to, preservation of, or disclosure of automated license plate readers (ALPR) or ALPR data:
1. Policies related to the adoption of ALPR technology, including those guiding the procurement process or necessary administrative obligations before acquisition.
2. Training policies, requirements, and materials for automatic license plate reader system operators.
3. Databases used to compare data obtained by the automatic license plate reader system.
4. Policies related to the retention and security of captured ALPR data, including those regarding:
- the length of time after capture that data may be preserved
- exceptions to general data preservation policies
- internal data security and access
- data destruction
5. Policies related to the sharing of captured ALPR data by this agency with other agencies, including those directing:
- the manner in which another agency may request data
- the circumstances under which captured data may be shared, and
- the responsibilities of the recipient agency in regards to data retention and use.
- access by this agency to data obtained by automatic license plate reader systems not operated by the law enforcement agency.
Please also provide the number of requests made by outside agencies, if applicable.
6. Policies related to the sale of data or the sharing of data with non-law enforcement actors.
- If applicable, please provide all agreements between this agency and non-law enforcement actors.
7. Policies regarding oversight of automatic license plate reader system use.
8. Audit Reports
9. Policies related to maintenance and calibration.
Please also provide maintenance and calibration schedules and records for the system on file.
10. Any other policies or reports on subjects related to automatic license plate reader system use by the agency.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Dave Maass
From: Bethel Park Police Department
An interim response, stating the request is being processed.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Pennsylvania Right to Know Act request, copied below, and originally submitted on Dec. 13, 2018. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Pennsylvania Right to Know Act request, copied below, and originally submitted on Dec. 13, 2018. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From:
WE HAVE RECEIVED ALL OF YOUR RIGHT TO KNOW REQUESTS AND HAVE RESPONDED BY MAIL. I SENT EVERYTHING CERTIFIED TO ALL THE DIFFERENT ADDRESSES YOU LISTED ON YOUR LETTER. ACCORDING TO USPS BOTH LETTERS WERE DELIVERED ON DECEMBER 21, 2018. THEY ARE 30 DAY EXTENSION LETTERS.
[cid:image004.jpg@01D4A41A.97961F50] Nicole Starzynski | Executive Assistant
Municipality of Bethel Park
5100 West Library Ave | Bethel Park, PA 15102
Phone: 412.831.6800 x202 | Fax: 412.831.8675
nstarzynski@bethelpark.net<mailto:nstarzynski@bethelpark.net> | www.bethelpark.net<http://www.bethelpark.net>
From: Bethel Park Police Department
Mr. Maass:
On December 14, 2018, the Municipality of Bethel Park ("Municipality") received your request for records ("First Request") pursuant to the Pennsylvania Right-To-Know Law ("RTKL"), requesting:
Materials related to this agency's acquisition of, access to, preservation of, or disclosure of automated license plate readers (ALPR) or ALPR data:
1. Policies related to the adoption of ALPR technology, including those guiding the procurement process or necessary administrative obligations before acquisition.
2. Training policies, requirements and materials for automatic license plate reader system operators.
3. Databases used to compare data obtained by the automatic license plate reader system.
4. Policies related to the retention and security of captured ALPR data, including those regarding:
* The length of time after capture that the data may be preserved
* Exceptions to the general data preservation policies
* Internal data security and access
* Data destruction
5. Policies related to the sharing of ALPR data by this agency with other agencies, including those directing:
* The manner in which another agency may request data
* The circumstances under which captured data may be shared, and
* The responsibilities of the recipient agency in regards to data retention and use
* Access by this agency to data obtained by automatic license plate reader systems not operated by the law enforcement agency.
* Please also provide the number of requests made by outside agencies, if applicable.
6. Policies related to the sale of data or the sharing of data with non-law enforcement actors
* If applicable, please provide all agreements between this agency and non-law enforcement actors
7. Policies regarding oversight of automatic license plate reader system use.
8. Audit reports.
9. Policies related to maintenance and calibration
* Please also provide maintenance and calibration schedules and records for the system on file.
10. Any other policies or reports on subjects related to automatic license plate reader system use by the agency.
On December 14, 2018, the Municipality also received your second request for records ("Second Request") pursuant to the RTKL, requesting:
1. The names of agencies and organizations with which the Agency shares ALPR data;
2. The names of agencies and organizations from which the Agency receives ALPR data;
3. The names of agencies and organizations with which the Agency shares "hot list" information;
4. The names of agencies and organizations from which the Agency receives "hot list" information;
5. The aggregate number of "detections" (i.e., license plate scans and associated data) collected during 2016
6. The aggregate number of "detections" collected during 2017;
7. The aggregate number of "detections" collected during 2018;
8. The aggregate number of "hits" (i.e., times that a plate on a hotlist was detected) during 2016;
9. The aggregate number of "hits" during 2017;
10. The aggregate number of "hits" during 2018;
The Municipality subsequently informed you that it required additional time beyond five business days to respond to your requests pursuant to Section 902 of the RTKL.
The Municipality has completed its review of your First Request and Second Request and both requests are denied because, after a reasonable investigation, the Municipality has determined that it does not possess any records that are responsive to either Request.
You have a right to appeal the Municipality's determination in writing to Erik Arneson, Executive Director, Office of Open Records, 333 Market Street, 16th Floor, Harrisburg, PA 17126-0333.
If you choose to file an appeal you must do so within 15 business days of the mailing date of the agency's response. See 65 P.S. § 67.1101. Please note that a copy of your original RTKL request and this denial letter must be included when filing an appeal. The RTKL also requires that you state the reasons why the record is a public record and address each of the reasons the Agency denies your request. Visit the Office of Open Records website at http://www.openrecords.pa.gov for further information on filing an appeal. If you have further questions, please contact me. Please be advised that this correspondence will serve to close this record with our office as permitted by law.
[Starzynski]Sincerely,
[cid:image009.jpg@01D4AF15.31481A90] Nicole Starzynski | Executive Assistant
Municipality of Bethel Park
5100 West Library Ave | Bethel Park, PA 15102
Phone: 412.831.6800 x202 | Fax: 412.831.8675
nstarzynski@bethelpark.net<mailto:nstarzynski@bethelpark.net> | www.bethelpark.net<http://www.bethelpark.net>
From: Bethel Park Police Department
Mr. Maass:
On December 14, 2018, the Municipality of Bethel Park ("Municipality") received your request for records ("First Request") pursuant to the Pennsylvania Right-To-Know Law ("RTKL"), requesting:
Materials related to this agency's acquisition of, access to, preservation of, or disclosure of automated license plate readers (ALPR) or ALPR data:
1. Policies related to the adoption of ALPR technology, including those guiding the procurement process or necessary administrative obligations before acquisition.
2. Training policies, requirements and materials for automatic license plate reader system operators.
3. Databases used to compare data obtained by the automatic license plate reader system.
4. Policies related to the retention and security of captured ALPR data, including those regarding:
* The length of time after capture that the data may be preserved
* Exceptions to the general data preservation policies
* Internal data security and access
* Data destruction
5. Policies related to the sharing of ALPR data by this agency with other agencies, including those directing:
* The manner in which another agency may request data
* The circumstances under which captured data may be shared, and
* The responsibilities of the recipient agency in regards to data retention and use
* Access by this agency to data obtained by automatic license plate reader systems not operated by the law enforcement agency.
* Please also provide the number of requests made by outside agencies, if applicable.
6. Policies related to the sale of data or the sharing of data with non-law enforcement actors
* If applicable, please provide all agreements between this agency and non-law enforcement actors
7. Policies regarding oversight of automatic license plate reader system use.
8. Audit reports.
9. Policies related to maintenance and calibration
* Please also provide maintenance and calibration schedules and records for the system on file.
10. Any other policies or reports on subjects related to automatic license plate reader system use by the agency.
On December 14, 2018, the Municipality also received your second request for records ("Second Request") pursuant to the RTKL, requesting:
1. The names of agencies and organizations with which the Agency shares ALPR data;
2. The names of agencies and organizations from which the Agency receives ALPR data;
3. The names of agencies and organizations with which the Agency shares "hot list" information;
4. The names of agencies and organizations from which the Agency receives "hot list" information;
5. The aggregate number of "detections" (i.e., license plate scans and associated data) collected during 2016
6. The aggregate number of "detections" collected during 2017;
7. The aggregate number of "detections" collected during 2018;
8. The aggregate number of "hits" (i.e., times that a plate on a hotlist was detected) during 2016;
9. The aggregate number of "hits" during 2017;
10. The aggregate number of "hits" during 2018;
The Municipality subsequently informed you that it required additional time beyond five business days to respond to your requests pursuant to Section 902 of the RTKL.
The Municipality has completed its review of your First Request and Second Request and both requests are denied because, after a reasonable investigation, the Municipality has determined that it does not possess any records that are responsive to either Request.
You have a right to appeal the Municipality's determination in writing to Erik Arneson, Executive Director, Office of Open Records, 333 Market Street, 16th Floor, Harrisburg, PA 17126-0333.
If you choose to file an appeal you must do so within 15 business days of the mailing date of the agency's response. See 65 P.S. § 67.1101. Please note that a copy of your original RTKL request and this denial letter must be included when filing an appeal. The RTKL also requires that you state the reasons why the record is a public record and address each of the reasons the Agency denies your request. Visit the Office of Open Records website at http://www.openrecords.pa.gov for further information on filing an appeal. If you have further questions, please contact me. Please be advised that this correspondence will serve to close this record with our office as permitted by law.
[Starzynski]Sincerely,
[cid:image009.jpg@01D4AF15.31481A90] Nicole Starzynski | Executive Assistant
Municipality of Bethel Park
5100 West Library Ave | Bethel Park, PA 15102
Phone: 412.831.6800 x202 | Fax: 412.831.8675
nstarzynski@bethelpark.net<mailto:nstarzynski@bethelpark.net> | www.bethelpark.net<http://www.bethelpark.net>
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