BELLEVUE SCHOOL DISTRICT – (2022) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2022
| Tracking # |
PRR 02012023-Anon |
| Submitted | Jan. 31, 2023 |
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Communications
From: K. Katakiuchi
BELLEVUE SCHOOL DISTRICT – (2022) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2022
Via email: publicrecords@bsd405.org
To Whom It May Concern:
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:
1. I request a complete electronic copy of all Public Records Requests received by your agency in the year 2022 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2022.
Note: Parents and students seeking GRADES and/or TRANSCRIPTS in the year 2022 can be excluded from this request.
PRODUCTION AND DELIVERY OF ELECTRONIC RECORDS
The use of 3rd party “portals” (Such as GOVQA or NEXTREQUEST) for communication and production of records in response to a public records request is optional for the requestor in the State of Washington. Respectfully we decline to use any 3rd party "portal" system, specifically GOVQA and NEXTREQUEST. Please provide all records electronically via direct email attachment, or via no password, no registration internet cloud-based download link.
Please do not direct or invite us to use, register for, or communicate with your agency via any 3rd party portal including but not limited to FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm, or any other commercial 3rd party records portal service.
RCW 42.56.080 - Identifiable records—Facilities for copying—Availability of public records.
"...Agencies shall honor requests received in person during an agency's normal office hours, or by mail or email, for identifiable public records unless exempted by provisions of this chapter. No official format is required for making a records request; however, agencies may recommend that requestors submit requests using an agency provided form or web page."
This public records request is being made via email. This public records request will be honored and fulfilled by your agency via email as requested or relief will be sought per statute.
NATIVE ELECTRONIC FORMAT
Please provide all identified public records in their NATIVE electronic format. Unless the records exist IN PAPER FORM ONLY, DO NOT instead create new records by printing native stored electronic files, then scanning and re-printing these newly scanned prints only to reproduce them in again in electronic production.
EMAIL RECORDS
Please provide any and all email records in NATIVE .pst electronic format.
FEES
In the event that there are fees, please inform us of the total charges in advance of fulfilling the request in strict compliance with all provisions of the Washington State Public Records Act.
EXEMPTION - FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
Take caution with the broad application of redaction and withholding of identified public records claiming "global FERPA" exemptions. When an agency claims an exemption for an entire record or portion of one, it must inform the requestor of the statutory exemption and provide a brief explanation of how the exemption applies to the record or portion withheld. RCW 42.17.310(4)/42.56.210(3). The brief explanation should cite the statute the agency claims grant an exemption from disclosure. The brief explanation should provide enough information for a requestor to make a threshold determination of whether the claimed exemption is proper. Global, nonspecific claims of exemption such as "FERPA" are insufficient. One way to properly provide a brief explanation of the withheld record or redaction is for the agency to provide a withholding index. It identifies the type of record, its date and number of pages, and the author or recipient of the record (unless their identity is exempt). The withholding index should allow a requestor to make a threshold determination of whether the agency has properly invoked the exemption. There are several exceptions to the FERPA exemption and any agency silently withholding large swaths of public records citing "FERPA!" without providing the original identified record, properly redacted, or if withheld in its entirety, providing a record description and page count or record length, will be challenged in accordance with RCW 42.56.550 if a reasonably detailed withholding index or exemption log is not included.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the production of responsive records are accompanied by a complete and detailed exemption log noting the valid legal reason for each exemption at each redaction location in the record produced, as well as the specific number of pages if any that your agency redacts or withholds in their entirety. Each redaction should be noted by footnote or by a clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld.
COMMERCIAL PURPOSE DECLARATION
The Washington State Public Records Act prohibits the disclosure of “lists of individuals” for a commercial purpose (RCW 42.56.070(8)). I declare this public records request is not being made for any commercial purpose whatsoever. Also, this public records request is not being made for a "list of individuals." This declaration satisfies all requirements of RCW 42.56 regarding prohibitions on lists and commercial purposes. No additional commercial purpose declaration will be completed for this public records request.
The requested documents will be made available to the general public.
Thank you in advance for your anticipated cooperation in this matter. We look forward to receiving your response to this request within 5 business days, as the statute requires.
From: Bellevue School District
PRR 02012023-Anon
Dear Requestor:
On behalf of the Bellevue School District, I acknowledge receipt of your February 1, 2023 request for records. Your request has been assigned tracking number PRR 02012023-Anon.
I understand your request to be:
I request a complete electronic copy of all Public Records Requests received by your agency in the year 2022 and a complete electronic copy of your agency’s Responses to each of these Public Records Requests for the year 2022.
Please let me know if this is incorrect. We have begun gathering records responsive to your request and anticipate a first production installment on or before March 31, 2023. If records are available sooner, I will provide them to you. Please let me know if you have any questions.
Best regards,
Sarah
Sarah Kolpacoff
Public Records Officer
General Counsel’s Office
Bellevue School District No. 405
(425) 456-4101
publicrecords@bsd405.org<mailto:publicrecords@bsd405.org>
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~WRD0003
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on Feb. 1, 2023. You previously indicated that it would be completed on March 31, 2023. I wanted to let you know that I am still interested in the following documents, and to see if that date was still accurate. You had assigned it reference number #PRR 02012023-Anon.
Thanks for your help, and let me know if further clarification is needed.
From: Bellevue School District
PRR 02012023-Anon
Dear Requestor:
Attached please find our first production installment in response to your February 1, 2023 request for records. This production contains:
PRR 12232022-KD
PRR 12142022-MB-BC
PRR 12212022-PM
PRR 12012022-Anon(1)
PRR 12012022-Anon(2)
To the extent that information may have been redacted in these productions, the attached code sheet provides detailed information on the bases for those redactions.
We continue to gather responsive records and anticipate that the next production will be ready on or before May 12, 2023. If records are available sooner, I will provide them to you. Please let me know if you have any questions.
Best regards,
Sarah
Sarah Kolpacoff
Public Records Officer
General Counsel’s Office
Bellevue School District No. 405
(425) 456-4101
publicrecords@bsd405.org<mailto:publicrecords@bsd405.org>
From: Bellevue School District
PRR 02012023-Anon
Dear Requestor:
Using this link, please find our second production installment in response to your February 1, 2023 request for records: https://www.dropbox.com/scl/fo/e3umhfzads43iykkpc57m/h?dl=0&rlkey=dmydpgtz8l84n8i7se5svuta9.
This production contains:
PRR 10032022-TQ
PRR 11162022-RC-NAVY
PRR 11222022-Anon
PRR 11292022-GO
The attachment to PRR 11162022-RC-NAVY is being withheld on the basis that its entire content is protected student identifying information (please see code 1A/10A on the attached code sheet). As before, to the extent that information may have been redacted in any of the other productions, the attached code sheet also provides detailed information on the bases for those redactions.
We continue to gather responsive records and anticipate that the next production will be ready on or before June 22, 2023. If records are available sooner, I will provide them to you. Please let me know if you have any questions.
Best regards,
Sarah
Sarah Kolpacoff
Public Records Officer
General Counsel’s Office
Bellevue School District No. 405
(425) 456-4101
publicrecords@bsd405.org<mailto:publicrecords@bsd405.org>
From: Bellevue School District
PRR 02012023-Anon
Dear Requestor:
Attached please find our third production installment in response to your February 1, 2023 request for records.
This production contains:
* PRR 10022022-DR (Marines)
* PRR 11142022-Anon
* PRR 11162022-Anon
The attachment to PRR 11022022-DF (Marines) is being withheld on the basis that its entire content is protected student identifying information (please see code 1A/10A on the attached code sheet). For the remaining items, to the extent that information may have been redacted, the attached code sheet also provides detailed information for those redactions.
We continue to gather responsive records and anticipate that the next production will be ready on or before June 22, 2023. If records are available sooner, I will provide them to you. As always, please let me know if you have any questions.
Best regards,
Sarah
Sarah Kolpacoff
Public Records Officer
General Counsel's Office
Bellevue School District No. 405
(425) 456-4101
publicrecords@bsd405.org<mailto:publicrecords@bsd405.org>
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image001
From: Bellevue School District
A correction: our next anticipated production date is on or before August 4, 2023.
Thanks,
Sarah
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image001
From: Bellevue School District
PRR 02012023-Anon
Dear Requestor:
Attached please find our fourth production installment in response to your February 1, 2023 request for records.
This production contains:
* PRR 20221101-SA_Redacted
* PRR 20221027-LG
* PRR 12162022-JS-CHESTNUTHILL
* PRR 10192022-AM
The redactions made in PRR 20221101-SA_Redacted are for parent identifying information (exempt under RCW 42.56.230(1). The relevant codes (please see attached code sheet for more information) are 1B, 1C, 1D and 1E. For the remaining items, to the extent that information may have been redacted, the attached code sheet also provides detailed information for those redactions. No records have been withheld from this production.
We continue to gather responsive records and anticipate that the next production will be ready on or before October 6, 2023. If records are available sooner, I will provide them to you. As always, please let me know if you have any questions.
Best regards,
Sarah
Sarah Kolpacoff
Public Records Officer
General Counsel's Office
Bellevue School District No. 405
(425) 456-4101
publicrecords@bsd405.org<mailto:publicrecords@bsd405.org>
From: Bellevue School District
PRR 02012023-Anon
Dear Requestor:
Attached please find our fifth production installment in response to your February 1, 2023 request for records.
This production contains:
* PRR 10192022-DL (Army National Guard)
* PRR 10132022-BL
* PRR 10062022-NAVY
* PRR 10062022-NM
* PRR 10032022-QT-LUNCH / PRR 11302022-QT
The same spreadsheet was attached to both PRR 10192022-DL (Army National Guard) and PRR 10062022-NAVY and is being withheld on the basis that its entire content is protected student identifying information (please see code 1A/10A on the attached code sheet). Similarly, the attachment to PRR 10062022-NM contains only protected student information and is being withheld on the same basis.
For the remaining items, to the extent that information may have been redacted, the attached code sheet also provides detailed information for those redactions.
We continue to gather responsive records and anticipate that the next production will be ready on or before November 3, 2023. If records are available sooner, I will provide them to you. As always, please let me know if you have any questions.
Best regards,
Sarah
Sarah Kolpacoff
Public Records Officer
General Counsel's Office
Bellevue School District No. 405
(425) 456-4101
publicrecords@bsd405.org<mailto:publicrecords@bsd405.org>
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image001
From: Bellevue School District
PRR 02012023-Anon
Dear Requestor:
Attached please find our sixth production installment in response to your February 1, 2023 request for records.
This production contains:
* PRR 09302022-MARINES
* PRR 09232022-JL
* PRR 09202022-AG
* PRR 08222022-SP
* PRR 08192022-JM-UMHB
* PRR 07152022-TM
* PRR 06232022-TE
* PRR 06142022-YH
* PRR 06022022-SN
* PRR 06012022-EG
The spreadsheet attached to PRR 09302022-MARINES is being withheld on the basis that its entire content is protected student identifying information (please see code 1A/10A on the attached code sheet). For the remaining items, to the extent that information may have been redacted, the attached code sheet also provides detailed information for those redactions.
We continue to gather responsive records and anticipate that the next production will be ready on or before January 5, 2024. If records are available sooner, I will provide them to you. As always, please let me know if you have any questions.
Best regards,
Sarah
Sarah Kolpacoff
Public Records Officer
General Counsel's Office
Bellevue School District No. 405
(425) 456-4101
publicrecords@bsd405.org<mailto:publicrecords@bsd405.org>
There are too many files to display on this communication. See all files
From: Bellevue School District
PRR 02012023-Anon
Dear Requestor:
Please find our seventh production installment in response to your February 1, 2023 request for records here: [?Folder icon] 7th Production 1.5.24<https://bsd405.sharepoint.com/:f:/s/generalcounsel/En2z842AvoxKiOnnY8biDsIBHUpgitnNM6ZyVI4IsXjjaQ?e=VSWiS5>
This production contains:
* PRR 05252022-OS
* PRR 05312022-BB
* PRR 05312022-DN-SEATTLETIMES
* PRR 08252022-AS
* PRR 09012022-JS
We continue to gather responsive records and anticipate that the next production will be ready on or before February 23, 2024. If records are available sooner, I will provide them to you. As always, please let me know if you have any questions.
Best regards,
Sarah
Sarah Kolpacoff
Public Records Officer
General Counsel's Office
Bellevue School District No. 405
(425) 456-4101
publicrecords@bsd405.org<mailto:publicrecords@bsd405.org>
From: Bellevue School District
PRR 02012023-Anon
Dear Requestor:
Please find our final production of records responsive to your February 1, 2023 request here: [?Folder icon] 8th Production 2.23.24<https://bsd405.sharepoint.com/:f:/s/generalcounsel/EiUn_BoZaoBGrhNUIfmRpqkB6dNTZyXERcclriJ9iszB1g?e=whAiIQ>
As before, no redactions have been made to these records (other than those made during their original production). Records marked as exempt on the included 2022 log contain either student personal identifying information or protected employee information and are, therefore, exempt from public production. RCW 42.56.230(1); RCW 42.56.070(1); 20 USC § 1232g. Please see the attached redaction/exemption code sheet for additional information corresponding to the redaction codes listed on the log.
This completes our response to your request and we will be closing our file. Please let me know if you have any questions.
Best regards,
Sarah
Sarah Kolpacoff
Public Records Officer
General Counsel's Office
Bellevue School District No. 405
(425) 456-4101
publicrecords@bsd405.org<mailto:publicrecords@bsd405.org>
From: K. Katakiuchi
02-23-2024
submitted via email to: publicrecords@bsd405.org
Thank you.
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