BELLEVUE SCHOOL DISTRICT – (2021) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2021
It is a clone of this request.
| Tracking # |
PRR 12012022(1)-Anon |
| Submitted | Nov. 22, 2022 |
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Communications
From: J Tikalsky
BELLEVUE SCHOOL DISTRICT – (2021) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2021
Via email: publicrecords@bsd405.org
To Whom It May Concern:
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:
1. I request a complete electronic copy of all Public Records Requests received by your agency in the year 2021 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2021.
Note: Parents and students seeking GRADES and/or TRANSCRIPTS in the year 2021 can be excluded from this request.
PRODUCTION AND DELIVERY OF ELECTRONIC RECORDS
The use of 3rd party “portals” (Such as GOVQA or NEXTREQUEST) for communication and production of records in response to a public records request is optional for the requestor in the State of Washington. Respectfully we decline to use any 3rd party "portal" system, specifically GOVQA and NEXTREQUEST. Please provide all records electronically via direct email attachment, or via no password, no registration internet cloud-based download link.
Please do not direct or invite us to use, register for, or communicate with your agency via any 3rd party portal including but not limited to FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm, or any other commercial 3rd party records portal service.
RCW 42.56.080 - Identifiable records—Facilities for copying—Availability of public records.
"...Agencies shall honor requests received in person during an agency's normal office hours, or by mail or email, for identifiable public records unless exempted by provisions of this chapter. No official format is required for making a records request; however, agencies may recommend that requestors submit requests using an agency provided form or web page."
This public records request is being made via email. This public records request will be honored and fulfilled by your agency via email as requested or relief will be sought per statute.
NATIVE ELECTRONIC FORMAT
Please provide all identified public records in their NATIVE electronic format. Unless the records exist IN PAPER FORM ONLY, DO NOT instead create new records by printing native stored electronic files, then scanning and re-printing these newly scanned prints only to reproduce them in again in electronic production.
FEES
In the event that there are fees, please inform us of the total charges in advance of fulfilling the request in strict compliance with all provisions of the Washington State Public Records Act.
EXEMPTION - FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
Take caution with the broad application of redaction and withholding of identified public records claiming "global FERPA" exemptions. When an agency claims an exemption for an entire record or portion of one, it must inform the requestor of the statutory exemption and provide a brief explanation of how the exemption applies to the record or portion withheld. RCW 42.17.310(4)/42.56.210(3). The brief explanation should cite the statute the agency claims grant an exemption from disclosure. The brief explanation should provide enough information for a requestor to make a threshold determination of whether the claimed exemption is proper. Global, nonspecific claims of exemption such as "FERPA" are insufficient. One way to properly provide a brief explanation of the withheld record or redaction is for the agency to provide a withholding index. It identifies the type of record, its date and number of pages, and the author or recipient of the record (unless their identity is exempt). The withholding index should allow a requestor to make a threshold determination of whether the agency has properly invoked the exemption. There are several exceptions to the FERPA exemption and any agency silently withholding large swaths of public records citing "FERPA!" without providing the original identified record, properly redacted, or if withheld in its entirety, providing a record description and page count or record length, will be challenged in accordance with RCW 42.56.550 if a reasonably detailed withholding index or exemption log is not included.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the production of responsive records are accompanied by a complete and detailed exemption log noting the valid legal reason for each exemption at each redaction location in the record produced, as well as the specific number of pages if any that your agency redacts or withholds in their entirety. Each redaction should be noted by footnote or by a clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld.
COMMERCIAL PURPOSE DECLARATION
The Washington State Public Records Act prohibits the disclosure of “lists of individuals” for a commercial purpose (RCW 42.56.070(8)). I declare this public records request is not being made for any commercial purpose whatsoever. Also, this public records request is not being made for a "list of individuals." This declaration satisfies all requirements of RCW 42.56 regarding prohibitions on lists and commercial purposes. No additional commercial purpose declaration will be completed for this public records request.
The requested documents will be made available to the general public.
Thank you in advance for your anticipated cooperation in this matter. We look forward to receiving your response to this request within 5 business days, as the statute requires.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Washington Public Records Act request, copied below, and originally submitted on Dec. 1, 2022. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Bellevue School District
PRR 12012022(1)-Anon
Dear Requestor:
On behalf of the Bellevue School District, I am acknowledging your public records request received on December 1, 2022. Your request has been assigned tracking number PRR 12012022(1)-Anon.
I understand your request to be:
I request a complete electronic copy of all Public Records Requests received by your agency in the year 2021 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2021.
Please let me know if that is incorrect. We estimate that our first production of records will be made on or before January 27, 2023. If there are records available sooner, I will provide them to you.
Please let me know if you have any questions.
Best regards,
Sarah
Sarah Kolpacoff
Public Records Officer
General Counsel’s Office
Bellevue School District No. 405
(425) 456-4101
publicrecords@bsd405.org<mailto:publicrecords@bsd405.org>
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~WRD0002
From: Bellevue School District
PRR 12012022(1)-Anon
Dear Requestor:
Attached please find the first production installment of records responsive to your December 1, 2022 request. This production contains:
2021 Public Records Request Production Log
PRR 01072021-CS
PRR 01122021-RG
PRR 01192021-AB
PRR 01192021-MH31
Where original productions contained redactions, those redactions will be addressed in our correspondence to the requestor. The attached Redaction and Exemption Codes sheet explains the various bases for any redactions. The attachments to PRR 01192021-AB have been withheld in their entirety under RCW 42.56.230(1), WCA 42.56.070(1) and 20 USC Section 1232g as they contain solely exempt student identifying information which we are required to provide annually to military recruiters.
We continue to gather and review records responsive to your request. I anticipate that our next production of records responsive to your request will be ready on or before March 21, 2023. If records are available sooner, I will provide them to you. Please let me know if you have any questions.
Best regards,
Sarah
Sarah Kolpacoff
Public Records Officer
General Counsel’s Office
Bellevue School District No. 405
(425) 456-4101
publicrecords@bsd405.org<mailto:publicrecords@bsd405.org>
From: Bellevue School District
PRR 12012022(1)-Anon
Dear Requestor:
Attached please find the second production installment of records responsive to your December 1, 2022 request. This production contains:
PRR 01202021-CK-PCSP
PRR 01262021-EA
PRR 02012021-PD-MARINES
Where original productions contained redactions, those redactions should be addressed in our correspondence to the requestor. The attached Redaction and Exemption Codes sheet explains the various bases for any redactions. The attachment to PRR 02012021-PD-MARINES has been withheld in their entirety under RCW 42.56.230(1), WCA 42.56.070(1) and 20 USC Section 1232g as they contain solely exempt student identifying information which we are required to provide annually to military recruiters.
We continue to gather and review records responsive to your request. I anticipate that our next production of records responsive to your request will be ready on or before May 2, 2023. If records are available sooner, I will provide them to you. Please let me know if you have any questions.
Best,
Sarah
Sarah Kolpacoff
Public Records Officer
General Counsel's Office
Bellevue School District No. 405
(425) 456-4101
publicrecords@bsd405.org<mailto:publicrecords@bsd405.org>
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image001
From: Bellevue School District
PRR 12012022(1)-Anon
Dear Requestor:
Attached please find our third production of records responsive to your December 1, 2022 request. This production contains:
PRR 02082021-PD
PRR 02082021-SH
PRR 02082021-SJ-TITAN
Where original productions contained redactions, those redactions should be addressed in our correspondence to the requestor. The attached Redaction and Exemption Codes sheet explains the various bases for any redactions.
We continue to gather and review records responsive to your request. I anticipate that our next production of responsive records will be ready on or before June 13, 2023. If records are available sooner, I will provide them to you. Please let me know if you have any questions.
Best,
Sarah
Sarah Kolpacoff
Public Records Officer
General Counsel's Office
Bellevue School District No. 405
(425) 456-4101
publicrecords@bsd405.org<mailto:publicrecords@bsd405.org>
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image001
From: Bellevue School District
PRR 12012022(1)
Dear Requestor:
Attached please find our fourth production of records responsive to your December 1, 2022 request. This production contains:
PRR 02082021-SH
PRR 02082021-SJ-TITAN
PRR 02112021-SP8, PRR 03302021-SP9
PRR 02082021-PD
Where original productions contained redactions, those redactions should be addressed in the our correspondence with the requestor. The attached Redaction and Exemption Codes sheet explains the various bases for any redactions.
We continue to gather and review records responsive to your request. I anticipate that our next production of responsive records will be ready on or before July 28, 2023. If records are available sooner, I will provide them to you. Please let me know if you have any questions.
Best,
Sarah
Sarah Kolpacoff
Public Records Officer
General Counsel's Office
Bellevue School District No. 405
(425) 456-4101
publicrecords@bsd405.org<mailto:publicrecords@bsd405.org>
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image001
From: Bellevue School District
PRR 12012022(1)-Anon
Dear Requestor:
Attached please find our fourth production of records responsive to your December 1, 2022 request. This production contains:
PRR 02112021-LS-KIRO & PRR 07262021-LS KIRO
No redactions have been made to these records and no records have been withheld from this production.
We continue to gather and review records responsive to your request. I anticipate that our next production of records will be ready on or before September 29, 2023. If records are available sooner, I will provide them to you. Please let me know if you have any questions.
Best,
Sarah
Sarah Kolpacoff
Public Records Officer
General Counsel's Office
Bellevue School District No. 405
(425) 456-4101
publicrecords@bsd405.org<mailto:publicrecords@bsd405.org>
From: Bellevue School District
PRR 12012022(1)-Anon
Dear Requestor:
Attached please find our sixth production of records responsive to your December 1, 2022 request. This production contains:
PRR 02162021-AS-BS-S
PRR 02172021-MH34
PRR 02232021-MH35
PRR 02192021-KD
PRR 02242021-PUBLICCONTRS
PRR03112021-ML
No redactions have been made to these records and no records have been withheld from this production.
We continue to gather and review records responsive to your request. I anticipate that our next production of records will be ready on or before October 27, 2023. If records are available sooner, I will provide them to you. Please let me know if you have any questions.
Best,
Sarah
Sarah Kolpacoff
Public Records Officer
General Counsel's Office
Bellevue School District No. 405
(425) 456-4101
publicrecords@bsd405.org<mailto:publicrecords@bsd405.org>
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image001
From: Bellevue School District
PRR 12012022(1)-Anon
Dear Requestor:
Attached please find our seventh production of records responsive to your December 1, 2022 request. This production contains:
* PRR 05032021-MS
* PRR 03112021-KO
* PRR 03192021-PUBLICCONTRS
* PRR 03222021-MR-BEA
* PRR 03302021-YZ
* PRR 03312021-JD-EDMONDSSD
* PRR 04052021-CS2
We continue to gather and review records responsive to your request. I anticipate that our next production of records will be ready on or before December 15, 2023. If records are available sooner, I will provide them to you. Please let me know if you have any questions.
Best,
Sarah
Sarah Kolpacoff
Public Records Officer
General Counsel's Office
Bellevue School District No. 405
(425) 456-4101
publicrecords@bsd405.org<mailto:publicrecords@bsd405.org>
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image001
From: Bellevue School District
PRR 12012022(1)-Anon
Dear Requestor:
Staff absences leading up to the holidays have created a bit of a backlog for me this week. I am moving the production date for our next installment to Wednesday the 20th. If it's ready sooner, I will send it to you then.
Best,
Sarah
Sarah Kolpacoff
Public Records Officer
General Counsel's Office
Bellevue School District No. 405
(425) 456-4101
publicrecords@bsd405.org<mailto:publicrecords@bsd405.org>
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image001
From: Bellevue School District
PRR 12012022(1)-Anon
Dear Requestor:
Attached please find our eighth production of records responsive to your December 1, 2022 request. This production contains:
* PRR 04162021-JW-PRESFINANCIAL
* PRR 04262021-KB2
* PRR 04262021-HA-BELLEVUECOLLEGE
* PRR 04272021-JD-EDMONDSSD
* PRR 04292021-PUBLICCONTRS3
* PRR 04292021-CS3
* PRR 05032021-MS1
* PRR 05052021-JC
* PRR 05062021-LM5
We continue to gather and review records responsive to your request. I anticipate that our next production of records will be ready on or before February 16, 2024. If records are available sooner, I will provide them to you. Please let me know if you have any questions.
Happy Holidays,
Sarah
Sarah Kolpacoff
Public Records Officer
General Counsel's Office
Bellevue School District No. 405
(425) 456-4101
publicrecords@bsd405.org<mailto:publicrecords@bsd405.org>
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image001
From: Bellevue School District
PRR 12012022(1)-Anon
Dear Requestor:
Please find our final production of records responsive to your December 1, 2022 request here: [?Folder icon] Final Production<https://bsd405.sharepoint.com/:f:/s/generalcounsel/EhGsWqpcJ1NLqk8stVrgQygBoXzILMJtLcpCquNtlTGhIw?e=5FvC68>
As before, no redactions have been made to these records (other than those made during their original production). Records marked as exempt on the included 2021 log contain student personal identifying information and are, therefore, exempt from public production. RCW 42.56.230(1); RCW 42.56.070(1); 20 USC § 1232g. Please see the attached redaction/exemption code sheet for additional information.
This completes our response to your request and we will be closing our file. Please let me know if you have any questions.
Best,
Sarah
Sarah Kolpacoff
Public Records Officer
General Counsel's Office
Bellevue School District No. 405
(425) 456-4101
publicrecords@bsd405.org<mailto:publicrecords@bsd405.org>
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