BELLEVUE SCHOOL DISTRICT – (2019) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2019
| Tracking # |
PRR 11152022-Anon |
| Submitted | Nov. 15, 2022 |
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Communications
From: M. Arasoi
BELLEVUE SCHOOL DISTRICT – (2019) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2019
Via email: publicrecords@bsd405.org
To Whom It May Concern:
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:
1. I request a complete electronic copy of all Public Records Requests received by your agency in the year 2019 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2019.
Note: Parents and students seeking GRADES and/or TRANSRIPTS in the year 2019 can be excluded from this request.
PRODUCTION AND DELIVERY OF ELECTRONIC RECORDS
The use of 3rd party “portals” (Such as GOVQA or NEXTREQUEST) for communication and production of records in response to a public records request is optional for the requestor in the State of Washington. Respectfully we decline to use any 3rd party "portal" system, specifically GOVQA and NEXTREQUEST. Please provide all records electronically via direct email attachment, or via no password, no registration internet cloud-based download link.
Please do not direct or invite us to use, register for, or communicate with your agency via any 3rd party portal including but not limited to FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm, or any other commercial 3rd party records portal service.
RCW 42.56.080 - Identifiable records—Facilities for copying—Availability of public records.
"...Agencies shall honor requests received in person during an agency's normal office hours, or by mail or email, for identifiable public records unless exempted by provisions of this chapter. No official format is required for making a records request; however, agencies may recommend that requestors submit requests using an agency provided form or web page."
This public records request is being made via email. This public records request will be honored and fulfilled by your agency via email as requested or relief will be sought per statute.
NATIVE ELECTRONIC FORMAT
Please provide all identified public records in their NATIVE electronic format. Unless the records exist IN PAPER FORM ONLY, DO NOT instead create new records by printing native stored electronic files, then scanning and re-printing these newly scanned prints only to reproduce them in again in electronic production.
FEES
In the event that there are fees, please inform us of the total charges in advance of fulfilling the request in strict compliance with all provisions of the Washington State Public Records Act.
EXEMPTION - FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
Take caution with the broad application of redaction and withholding of identified public records claiming "global FERPA" exemptions. When an agency claims an exemption for an entire record or portion of one, it must inform the requestor of the statutory exemption and provide a brief explanation of how the exemption applies to the record or portion withheld. RCW 42.17.310(4)/42.56.210(3). The brief explanation should cite the statute the agency claims grant an exemption from disclosure. The brief explanation should provide enough information for a requestor to make a threshold determination of whether the claimed exemption is proper. Global, nonspecific claims of exemption such as "FERPA" are insufficient. One way to properly provide a brief explanation of the withheld record or redaction is for the agency to provide a withholding index. It identifies the type of record, its date and number of pages, and the author or recipient of the record (unless their identity is exempt). The withholding index should allow a requestor to make a threshold determination of whether the agency has properly invoked the exemption. There are several exceptions to the FERPA exemption and any agency silently withholding large swaths of public records citing "FERPA!" without providing the original identified record, properly redacted, or if withheld in its entirety, providing a record description and page count or record length, will be challenged in accordance with RCW 42.56.550 if a reasonably detailed withholding index or exemption log is not included.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the production of responsive records are accompanied by a complete and detailed exemption log noting the valid legal reason for each exemption at each redaction location in the record produced, as well as the specific number of pages if any that your agency redacts or withholds in their entirety. Each redaction should be noted by footnote or by a clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld.
COMMERICAL PURPOSE DECLARATION
The Washington State Public Records Act prohibits the disclosure of “lists of individuals” for a commercial purpose (RCW 42.56.070(8)). I declare this public records request is not being made for any commercial purpose whatsoever. Also, this public records request is not being made for a "list of individuals." This declaration satisfies all requirements of RCW 42.56 regarding prohibitions on lists and commercial purposes. No additional commercial purpose declaration will be completed for this public records request.
The requested documents will be made available to the general public.
Thank you in advance for your anticipated cooperation in this matter. We look forward to receiving your response to this request within 5 business days, as the statute requires.
From: Bellevue School District
PRR 11152022-Anon
Dear Requestor:
On behalf of the Bellevue School District, I am acknowledging receipt of your public records request, received on November 15, 2022. Your request has been assigned tracking number PRR 11152022-Anon.
I understand your request to be:
I request a complete electronic copy of all Public Records Requests received by your agency in the year 2019 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2019.
Is this an accurate statement of your request? If not, please let me know.
We have begun locating and gathering records potentially responsive to your request and estimate our first production of records to you will be on or before December 14, 2022. If the records are available sooner, I will provide them to you.
If you have any questions or concerns, please let me know – I’m always happy to help.
Best Regards,
Sarah
Sarah Kolpacoff
Public Records Officer
General Counsel’s Office
Bellevue School District No. 405
(425) 456-4101
publicrecords@bsd405.org<mailto:publicrecords@bsd405.org>
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~WRD0000
From: Bellevue School District
PRR 11152022-Anon
Dear Requestor:
Attached please find the Bellevue School District’s first production installment of records responsive to your November 15, 2022 request. No redactions have been made and no records have been withheld from this production.
2019 Public Records Log
PRR 12262019-KD
We continue to gather and review records responsive to your request. I anticipate the next production will be made on or before February 13, 2023. If records are available sooner, I will provide them to you.
Please let me know if you have any questions.
Best regards,
Sarah
Sarah Kolpacoff
Public Records Officer
General Counsel’s Office
Bellevue School District No. 405
(425) 456-4101
publicrecords@bsd405.org<mailto:publicrecords@bsd405.org>
From: Bellevue School District
PRR 11152022-Anon
Dear Requestor:
Attached please find our second production of records responsive to your November 15, 2022 request. No redactions have been made and no records have been withheld from this production. This production contains:
PRR 12052019-KF-TEENAID
PRR 11252019-MB2
PRR 11202019-CT
We continue to gather and review records responsive to your request. I anticipate the next production will be made on or before April 11, 2023. If records are available sooner, I will provide them to you. Please let me know if you have any questions.
Best,
Sarah
Sarah Kolpacoff
Public Records Officer
General Counsel's Office
Bellevue School District No. 405
(425) 456-4101
publicrecords@bsd405.org<mailto:publicrecords@bsd405.org>
From: Bellevue School District
PRR 11152022-Anon
Dear Requestor:
Attached please find our third production of records responsive to your November 15, 2022 request. No redactions have been made and no records have been withheld from this production. This production contains:
PRR 11042019-LW-INTRFLX
PRR 11152019-MN-FF
PRR 11182019 & PRR 11252019-MB2
PRR 11192019-KD
PRR 11192019-NW-4NewsNow
PRR 12132019-KD
PRR 12162019-MN-FF
We continue to gather and review records responsive to your request. I anticipate the next production will be made on or before May 19, 2023. If records are available sooner, I will provide them to you. Please let me know if you have any questions.
Best,
Sarah
Sarah Kolpacoff
Public Records Officer
General Counsel's Office
Bellevue School District No. 405
(425) 456-4101
publicrecords@bsd405.org<mailto:publicrecords@bsd405.org>
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image001
From: Bellevue School District
PRR 11152022-Anon
Dear Requestor:
Attached please find our fourth production of records responsive to your November 15, 2022 request. No redactions have been made and no records have been withheld from this production. This production contains:
PRR 10292019-JS
PRR 11012019-DW
PRR 11042019-DB-SEATIMES
We continue to gather and review items responsive to your request and anticipate that our next production will be available on or before June 23, 2023. If records are available sooner, I will provide them to you. Please let me know if you have any questions.
Best,
Sarah
Sarah Kolpacoff
Public Records Officer
General Counsel's Office
Bellevue School District No. 405
(425) 456-4101
publicrecords@bsd405.org<mailto:publicrecords@bsd405.org>
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image001
From: Bellevue School District
PRR 11152022-Anon
Dear Requestor:
Attached please find our fifth production of records responsive to your November 15, 2022 request. No redactions have been made and no records have been withheld from this production. This production contains:
PRR 10152019-JK
PRR 10232019-AB
PRR 10242019-FW
We continue to gather and review items responsive to your request and anticipate that our next production will be available on or before August 4, 2023. If records are available sooner, I will provide them to you. Please let me know if you have any questions.
Best,
Sarah
Sarah Kolpacoff
Public Records Officer
General Counsel's Office
Bellevue School District No. 405
(425) 456-4101
publicrecords@bsd405.org<mailto:publicrecords@bsd405.org>
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image001
From: Bellevue School District
PRR 11152022-Anon
Dear Requestor:
Attached please find our sixth production of records responsive to your November 15, 2022 request. No records have been withheld from this production. This production contains:
PRR 10092019-MM-Sound
PRR 09132019-JL-FF
PRR 10072019-AU_Redacted
Redactions were made to PRR 10072019-AU in accordance with RCW 42.56.230(1)'s exemption of parent identifying information. Please see the attached code explanation sheet for more information.
We continue to gather and review items responsive to your request and anticipate that our next production will be available on or before October 6, 2023. If records are available sooner, I will provide them to you. Please let me know if you have any questions.
Best,
Sarah
Sarah Kolpacoff
Public Records Officer
General Counsel's Office
Bellevue School District No. 405
(425) 456-4101
publicrecords@bsd405.org<mailto:publicrecords@bsd405.org>
-
image001
From: Bellevue School District
PRR 11152022-Anon
Dear Requestor:
Attached please find our seventh production of records responsive to your November 15, 2022 request. No redactions have been made to these records and no records have been withheld from this production. This production contains:
* PRR 09122019-JC
* PRR 09112019-BV
* PRR 09102019-VN
* PRR 09102019-DK
* PRR 09092019-LM4
* PRR 08202019-SP5
* PRR 08152019-CH-HOONUIT
* PRR 08142019-KL-SEATTLETIMES
* PRR 08052019-ACME-KU
* PRR 08022019-EE-SeattlePS
* PRR 08012019-LOCAL86
* PRR 07312019-DD-CC
* PRR 07302019-RF
* PRR 10092019-MM
We continue to gather and review items responsive to your request and anticipate that our next production will be available on or before November 3, 2023. If records are available sooner, I will provide them to you. Please let me know if you have any questions.
Best,
Sarah
Sarah Kolpacoff
Public Records Officer
General Counsel's Office
Bellevue School District No. 405
(425) 456-4101
publicrecords@bsd405.org<mailto:publicrecords@bsd405.org>
There are too many files to display on this communication. See all files
From: Bellevue School District
PRR 11152022-Anon
Dear Requestor:
Attached please find our eighth production of records responsive to your November 15, 2022 request. No redactions have been made to these records and no records have been withheld from this production. This production contains:
* PRR 10232029-AB
* PRR 10072019-AU
* PRR 10152019-JK
* PRR 10142019-JH
* PRR 10092019-MM
* PRR 09202019-TG-UPD
* PRR 09122019-JC
* PRR 09112019-BV
* PRR 09102019-DK
We continue to gather and review items responsive to your request and anticipate that our next production will be available on or before December 22, 2023. If records are available sooner, I will provide them to you. Please let me know if you have any questions.
Best,
Sarah
Sarah Kolpacoff
Public Records Officer
General Counsel's Office
Bellevue School District No. 405
(425) 456-4101
publicrecords@bsd405.org<mailto:publicrecords@bsd405.org>
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image001
From: Bellevue School District
It looks like this agency uploaded responsive documents to a portal or link sharing site. Our team is working on moving them over, so please check back soon.
PRR 11152022-Anon
Dear Requestor:
Using the link below, please find our ninth production of records responsive to your November 15, 2022 request.
https://www.dropbox.com/scl/fo/hanyogz4m2a4gmzhpvpwr/h?rlkey=3a0daz3cv7w39912o42jl791b&dl=0
No redactions have been made to these records. Records marked as exempt on the included 2019 log contain student personal identifying information and are, therefore, exempt from public production under RCW 42.56.230(1); RCW 42.56.070(1); 20 USC § 1232g; RCW 42.56.070(1) and 1) 20 USC § 1232g; 2) 26 USC § 1603; RCW 82.32.330, RCW 84.08.210; 3) RCW 70.02.020(1), .220-.260; RCW 42.56.360; 4) 42 USC § 1320d, 45 CFR Part 160.103, 45 CFR Part 164.104(b); 5) Chapter 19.108 RCW, RCW 4.24.611(3); 6) RCW 51.28.070, RCW 51.36.060; 7) United States Constitution; 8) Washington State Constitution.
This completes our response to your request and we will be closing our file. Please let me know if you have any questions.
Best,
Sarah
Sarah Kolpacoff
Public Records Officer
General Counsel's Office
Bellevue School District No. 405
(425) 456-4101
publicrecords@bsd405.org<mailto:publicrecords@bsd405.org>
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