12/20/14 OA206 / Black Lives Matter Bellevue Square - Bellevue PD

Good afternoon,

Your below request has been received. I am writing to inform you that this request has been forwarded to the City of Bellevue City Clerk’s Office for coordination and response. It is the preference of the City of Bellevue Public Records Officer that any requests that include a request for e-mail search be handled by the City Clerk’s Office in entirety. You will receive no further communication with regard to this request from the Bellevue Police Department directly. All of the communication and responsive records that will follow will be sent to you by the City Clerk’s Office.

Thank you,
Melissa Johnson
Support Specialist
Bellevue Police Department
Monday - Thursday, 0730-1730
PLEASE CONSIDER THE ENVIRONMENT BEFORE PRINTING THIS E-MAIL.
Notice: The City of Bellevue is required to comply with the Public Records Act (RCW 42.56). This act establishes a strong state mandate in favor of disclosure of public records. As such, the information you submit to the City via e-mail, including personal information, may ultimately be subject to disclosure as a public record.

Dear Bernard,
This e-mail is to confirm that The City of Bellevue has received a Public Records Request from you for information pursuant to the Washington Public Disclosure Act, Ch. 42.56 RCW. We are working on your request and estimate that a response will be available on or about April 29, 2016. Your new Public Disclosure Request file number is 1484012, which will help us locate your information if you contact us for an update.
Per your request you have indicated you would like the following records:

1. Action Plan(s) for policing demonstrations, protests and other events on December 20, 2014. Please include all draft and final versions along with any associated metadata.

2. After Action reports and/or written debriefs of demonstrations, protests and other events on the day. Please include all draft and final versions along with any associated metadata.

3. email communications from or to "bellevuewa.org" and email addresses between 01/01/2014 - 03/01/2016, that contain the following words or phrases:

a. "Black Lives Matter"

b. "BLM"

c. "Outside Agitators"

d. "Outside Agitators 206"

e. "OA206"
I will be working with the Bellevue Police Department and asking staff for assistance in identifying and gathering the records you have requested. We will notify you once copies of the records responsive to your request are available. Additionally, we will be working on a search of the terms above. Depending on volume of search hits on those terms, I may contact you further to see if we can further define the type of records of your interest.
If any further clarification is needed for our staff or if there is any change to our processing timeline mentioned above, I will let you know.
In the meantime, please let me know if you have any questions regarding the processing of your request.

Sincerely,

Kristina Thurstonson
Public Disclosure Analyst
City Clerk's Office
Telephone: 425-452-4895
Fax: 425-452-7667

Dear Bernard,
Thank you for touching base regarding your request. We are processing the request and we have asked Police Department staff for assistance with the process of searching for and gathering responsive records. I am currently awaiting the results from their search efforts.

We estimate further response will be available on or about April 29, 2016, or sooner. If records are ready sooner, I will send you notification.

We appreciate your patience during our processing.

Sincerely,

Kristina Thurstonson
Public Disclosure Analyst
City Clerk's Office
Telephone: 425-452-4895
Fax: 425-452-7667

A copy of documents responsive to the request.

Dear Bernard,
I am writing regarding your Public Records Request and to provide you with records for a first installment. This records production contains communications with the phrase, “Black Lives Matter”.

Please click the following link to download your files:
http://webftp.bellevuewa.gov:80/AHT/DownloadLogin.aspx?package=YqmDu5WQ%2bAWKtCSUryjDARC8Jw0lB%2b5WjW31G%2bzcLr4KZZ%2fgdq%2bNKzbxhtw3n8%2f5MS6sDSFJAZ8mnRiFfIvj8Ja5KESfGZEvvx655alibqs%3d

1) Enter your email address on the login screen
[cid:image001.jpg@01D1A164.04622F00]

2) Click the radio button next to the file name, and click “Download Files

3) If you experience any problem with the download, please do let me know right away so that I can help you, or provide you with records in your preferred format.
4) if records are not reviewed or picked-up within 30 days of notification of any installment, our normal process is to close the request.

We are continuing to process your records request and estimate further response on or about May 12th, 2016. If records are ready sooner, we will notify you.

Sincerely,

Kristina Thurstonson
Public Disclosure Analyst
City Clerk's Office
Telephone: 425-452-4895
Fax: 425-452-7667

Dear Bernard,
I am writing regarding your Public Records Request and to provide you with records for a second installment. This records production contains communications with the phrase, “Black Lives Matter”.

Please click the following link to download your files:
http://webftp.bellevuewa.gov:80/AHT/DownloadLogin.aspx?package=SL7jaX7LbqebngplJDZZ9bQnGpr%2bdxlEMQmC1rHXt%2faRPVO2m3JuxQQ8qYAbROIhPXN9oqSF11TEd6Of%2fUTrcL%2fQ28GsrfoIBkyeajcAtVc%3d

1) Enter your email address on the login screen
[cid:image001.jpg@01D1A164.04622F00]

2) Click the radio button next to the file name, and click “Download Files
3) If you experience any problem with the download, please do let me know right away so that I can help you, or provide you with records in your preferred format.
4) if records are not reviewed or picked-up within 30 days of notification of any installment, our normal process is to close the request.

We are continuing to process your records request and estimate further response on or about June 3rd, 2016. If records are available sooner, we will notify you.

Sincerely,

Kristina Thurstonson
Public Disclosure Analyst
City Clerk's Office
Telephone: 425-452-4895
Fax: 425-452-7667

Dear Bernard,
I am writing to let you know that we will need additional time for processing the next installment of records. We are reviewing for responsive messages and will have the installment for you by next Friday. I apologize for the extension but I have been out of the office for some unexpected absences, and am just running a little behind schedule.

If I can have something for you sooner, I will go ahead and send them in advance of June 17th.

Thank you for your patience!

Kristina Thurstonson
Public Disclosure Analyst
City Clerk's Office
Telephone: 425-452-4895
Fax: 425-452-7667

Dear Bernard,
I am writing with a second update and to let you know that we have other City staff working on the request and we will have the installment for you on or about June 21st, 2016. Unfortunately, I was not aware of this when I last wrote you and I do apologize for a second update.

If there are any further changes, I will be sure to send you notification.

We appreciate your patience!

Kristina Thurstonson
Public Disclosure Analyst
City Clerk's Office
Telephone: 425-452-4895
Fax: 425-452-7667

Dear Bernard,
I am writing regarding your Public Records Request and to provide you with records for a third installment. This records production contains communications with the phrase, “Black Lives Matter”.

Please click the following link to download your files:

http://webftp.bellevuewa.gov:80/AHT/DownloadLogin.aspx?package=rl8X0l0Lh%2fEMxLB%2bOi3qxct1RZOpDN%2f6dBNM%2fhELsTVLKGDNN7S%2fVPnAMq40WEewr%2fWd6Zi%2bVLc9X3QxW7Y6%2bo0Jrmu0YuTb5C0zTgkb%2f6Q%3d

1) Enter your email address on the login screen
[cid:image001.jpg@01D1A164.04622F00]

2) Click the radio button next to the file name, and click “Download Files
3) If you experience any problem with the download, please do let me know right away so that I can help you, or provide you with records in your preferred format.
4) if records are not reviewed or picked-up within 30 days of notification of any installment, our normal process is to close the request.

We are continuing to process your records request and estimate further response the week of July 22nd, 2016. If records are ready sooner, we will notify you.

Sincerely,

Kristina Thurstonson
Public Disclosure Analyst
City Clerk's Office
Telephone: 425-452-4895
Fax: 425-452-7667

Dear Bernard,
I am writing regarding your Public Records Request and to provide you with records for a fourth installment. This records production contains communications with the phrase, “Black Lives Matter”.

Search Term: "Black Lives Matter"

Please click the following link to download your files:

http://webftp.bellevuewa.gov:80/AHT/DownloadLogin.aspx?package=P9X%2fJSpymUS7hsC98QgILXTaIJLd9LKlm%2b2zrqaJVhgh18xeF7hQjhbogi98nQXpOawTflQuZFODKYDspqAI9PdpFU9Bj35MEPsK88%2f56Ak%3d

1) Enter your email address on the login screen
[cid:image001.jpg@01D1A164.04622F00]

2) Click the radio button next to the file name, and click “Download Files
3) If you experience any problem with the download, please do let me know right away so that I can help you, or provide you with records in your preferred format.
4) if records are not reviewed or picked-up within 30 days of notification of any installment, our normal process is to close the request.

We are continuing to process your records request and estimate further response the week of July 22, 2016. As with we did with this installment, if records are ready sooner than the estimated date we will send you a notification.

We appreciate your patience as we continue to review a very large volume of records in an effort to locate records that match your request.

Sincerely,

Kristina Thurstonson
Public Disclosure Analyst
City Clerk's Office
Telephone: 425-452-4895
Fax: 425-452-7667

Dear Bernard,
In response to your inquiry below, we are processing your request and anticipate the next installment will be on or about the week of July 22nd, as previously mentioned.

Thank you for your patience during the processing of the request.

Sincerely,

Kristina Thurstonson
Public Disclosure Analyst
City Clerk's Office
Telephone: 425-452-4895
Fax: 425-452-7667

Dear Bernard,
I am touching base to find out whether you were able to download the 4th installment? Can you please confirm that it was received? Also, we will have a 5th installment for you next week. We are still working on the request but should have further response out to you by Wednesday, July 27th, or sooner. We are working on a large volume of requests and it is taking longer than anticipated for the next installment. We appreciate your patience.

Sincerely,

Kristina Thurstonson
Public Disclosure Analyst
City Clerk's Office
Telephone: 425-452-4895
Fax: 425-452-7667

Dear Bernard,
I am writing regarding your Public Records Request and to provide you with records for a fifth installment of records. This records production contains communications with the phrase, “Black Lives Matter”.

5th Installment - keyword "Black Lives Matter"

Please click the following link to download your files:
http://webftp.bellevuewa.gov:80/AHT/DownloadLogin.aspx?package=BSBdoYGK9k%2br3Na0GpFloBp7vh6XXNa2Wf1L6YCcLQ9C3locpE6i2%2fk%2fGuwETpeCPv7gXhUfwGra%2fi8rklPY7OUP3nAvz33x%2fSUOc%2fRXNuY%3d

1) Enter your email address on the login screen
[cid:image001.jpg@01D1A164.04622F00]

2) Click the radio button next to the file name, and click “Download Files
3) If you experience any problem with the download, please do let me know right away so that I can help you, or provide you with records in your preferred format.
4) if records are not reviewed or picked-up within 30 days of notification of any installment, our normal process is to close the request.

We are continuing to process your records request and estimate further response the week of . As with we did with this installment, if records are ready sooner than the estimated date we will send you a notification. We appreciate your patience as we continue to review a very large volume of records in an effort to locate records that match your request.

Sincerely,

Kristina Thurstonson
Public Disclosure Analyst
City Clerk's Office
Telephone: 425-452-4895
Fax: 425-452-7667

Dear Bernard,
I am writing regarding your Public Records Request and to provide you with records for a fifth installment of records. This records production contains communications with the phrase, “Black Lives Matter”.

5th Installment - keyword "Black Lives Matter"

Please click the following link to download your files:
http://webftp.bellevuewa.gov:80/AHT/DownloadLogin.aspx?package=BSBdoYGK9k%2br3Na0GpFloBp7vh6XXNa2Wf1L6YCcLQ9C3locpE6i2%2fk%2fGuwETpeCPv7gXhUfwGra%2fi8rklPY7OUP3nAvz33x%2fSUOc%2fRXNuY%3d

1) Enter your email address on the login screen
[cid:image001.jpg@01D1A164.04622F00]

2) Click the radio button next to the file name, and click “Download Files
3) If you experience any problem with the download, please do let me know right away so that I can help you, or provide you with records in your preferred format.
4) if records are not reviewed or picked-up within 30 days of notification of any installment, our normal process is to close the request.

We are continuing to process your records request and estimate further response the week of August 26th, 2016. As with we did with this installment, if records are ready sooner than the estimated date we will send you a notification. We appreciate your patience as we continue to review a very large volume of records in an effort to locate records that match your request.

Sincerely,

Kristina Thurstonson
Public Disclosure Analyst
City Clerk's Office
Telephone: 425-452-4895
Fax: 425-452-7667

Dear Bernard,
I am writing regarding your Public Records Request and to provide you with records for a sixth installment of records. This records production contains communications with the phrase, “Black Lives Matter”.

6th Installment - keyword "Black Lives Matter"

Please click the following link to download your files:

http://webftp.bellevuewa.gov:80/AHT/DownloadLogin.aspx?package=Im1iooBzTWa7X%2fcaijKDTRXMQNKsLn3cLtP02Fb9KhNmlOCUS7VZByKRVJP2kRELpOn5qUWHXY%2bM5K8FL0MFGB%2bjFuxmtHGjgDSJnRNl94o%3d

1) Enter your email address on the login screen
[cid:image001.jpg@01D1A164.04622F00]

2) Click the radio button next to the file name, and click “Download Files
3) If you experience any problem with the download, please do let me know right away so that I can help you, or provide you with records in your preferred format.
4) if records are not reviewed or picked-up within 30 days of notification of any installment, our normal process is to close the request.

We are continuing to process your records request and estimate further response the week of September 26th, 2016. If records are ready sooner than the estimated date we will send you a notification. We appreciate your patience as we continue to review a very large volume of records in an effort to locate records that match your request. If you should decide that you would like to further narrow the request to something more specific, please let me know so that I can adjust the records review that we are doing on your behalf.

Sincerely,

Kristina Thurstonson
Public Disclosure Analyst
City Clerk's Office
Telephone: 425-452-4895
Fax: 425-452-7667

Dear Bernard,
I am writing to provide an update and let you know that we are finishing up with our efforts for the 7th installment and will have records you by the end of this week. If we have the installment ready sooner than Friday, I will go ahead and send you notification.

Thank you for your patience!

Kristina

Kristina Thurstonson
Public Disclosure Analyst
City Clerk's Office
Telephone: 425-452-4895
Fax: 425-452-7667

Dear Bernard,
I am writing regarding your Public Records Request and to provide you with records for a 7th installment of records. This records production contains communications with the phrase, “Black Lives Matter”.

7th Installment - Black Lives Matter keyword emails Please click the following link to download your files:
http://webftp.bellevuewa.gov:80/AHT/DownloadLogin.aspx?package=KtTfNVJbnSwy8U14lkL97jbd2VKldizZmzSvZmtVRVojEYfEQCuhVN3JkaMri3%2bNGD5NQoC%2blqKok9TXSAc3d%2f0kgx0C%2fEROyoi4Q%2f48gh8%3d

1) Enter your email address on the login screen
[cid:image001.jpg@01D1A164.04622F00]

2) Click the radio button next to the file name, and click “Download Files
3) If you experience any problem with the download, please do let me know right away so that I can help you, or provide you with records in your preferred format.
4) if records are not reviewed or picked-up within 30 days of notification of any installment, our normal process is to close the request.

We are continuing to process your records request and estimate further response the week of. We appreciate your patience as we continue to review a very large volume of records in an effort to locate records that match your request. If there is something that you wish to narrow and be more specific about the records you are seeking, please let me know as we want to resolve your request as efficiently as possible. I am working on numerous amounts of records requests for many customers and I am doing my best at balancing the request you submitted along with the many other customers that we are helping.

Sincerely,

Kristina Thurstonson
Public Disclosure Analyst
City Clerk's Office
Telephone: 425-452-4895
Fax: 425-452-7667

Dear Bernard,
I am writing to let you know that we are still processing your records request 1484012. Due to the workload queue and many duplicate records that were returned for the search term, processing times are taking longer. We appreciate your patience during the lengthy review process. We are required to read every message, including duplicates, to ensure the messages match with your request. If there is something specifically that you are seeking that we can get for you quickly as a prioritization, I would be happy to help with that. At this time, I am estimating we will have the 8th installment available for you to download next Wednesday - February 8th, or sooner.

Thank you again for your patience and understanding given the large volume for the keyword search you requested.

Sincerely,

Kristina Thurstonson
Public Disclosure Analyst
City Clerk's Office - Public Disclosure Team
Telephone: 425-452-4895

Dear Bernard,
I am writing regarding your Public Records Request and to provide you with records for a 8th installment of records. This records production contains communications with the phrase, “Black Lives Matter”.

Search Term: Black Lives Matter

Please click the following link to download your files:
http://webftp.bellevuewa.gov:80/AHT/DownloadLogin.aspx?package=zb629EoH7YDQI8slfFbz5gGzs9U56eWVNu62jxS6NcvhTycNbhixbIkiukUECD3DgvTz1O%2biRtomNSVElWKCiU1z9MZRPbyO7lH5PqvBabs%3d

1) Enter your email address on the login screen
[cid:image001.jpg@01D1A164.04622F00]

2) Click the radio button next to the file name, and click “Download Files
3) If you experience any problem with the download, please do let me know right away so that I can help you, or provide you with records in your preferred format.
4) if records are not reviewed or picked-up within 30 days of notification of any installment, our normal process is to close the request.

We are continuing to process your records request and estimate further response during the week of March 13th, 2017, or sooner. We appreciate your patience as we continue to review a very large volume of records in an effort to locate records that match your request. If there is something that you wish to narrow and be more specific about the records you are seeking, please let me know as we want to resolve your request as efficiently as possible. I am working on numerous amounts of records requests for many customers and I am doing my best at balancing the request you submitted along with the many other customers that we are helping.

Sincerely,

Kristina Thurstonson
Public Disclosure Analyst
City Clerk's Office
Telephone: 425-452-4895
Fax: 425-452-7667

Dear Bernard,
I am writing regarding your public records request (PRR 1484012) and to notify we are closing the request.