Student Privacy Virginia Documents (Region 5) (Bedford County Public Schools)

Tom Nash filed this request with the Bedford County Public Schools of Bedford County, VA.
Multi Request Student Privacy Virginia Documents (Region 5)
Submitted Feb. 20, 2020
Status
Completed

Communications

From: Tom Nash

Subject: Virginia Freedom of Information Act Request: Student Privacy Virginia Documents (Region 5) (Bedford County Public Schools)

Email


To Whom It May Concern:

Pursuant to the Virginia Freedom of Information Act, I hereby request the following records:

- A copy of any data release consent forms parents or students are asked to sign
- Any current policy documents or guidelines governing student data usage
- Any amendments made to those forms from 2015-2019
- Documents outlining any third-party programs or applications collecting student data

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Tom Nash

From: Bedford County Public Schools

Subject: RE: Virginia Freedom of Information Act Request: Student Privacy Virginia Documents (Region 5) (Bedford County Public Schools)

Email

Mr. Nash,

Can you please provide me with your legal address? Thank you.

From: Tom Nash

Subject: RE: Virginia Freedom of Information Act Request: Student Privacy Virginia Documents (Region 5) (Bedford County Public Schools)

Email

1100 Carrolton St Richmond VA 22321

Thanks!

From: Bedford County Public Schools

Subject: RE: Virginia Freedom of Information Act Request: Student Privacy Virginia Documents (Region 5) (Bedford County Public Schools)

Email

Mr. Nash,

Can you be more specific in what documents you are requesting?

- Documents outlining any third-party programs or applications collecting
student data

We use many "third-party programs or applications" at the district and
school levels. Examples at the district level include PowerSchool, Pearson
Access, Edgenuity, and Virtual Virginia. If you are requesting information
on each program, that will take a significant amount of time by many
different staff members to compile. Most, if not all of the "third-party
programs or applications" do not provide us with paper documentation. Once
we know specifically what you are looking for, an estimate of time and/or
cost can be determined.

Thank you. :o)

From: Bedford County Public Schools

Subject: RE: Virginia Freedom of Information Act Request: Student Privacy Virginia Documents (Region 5) (Bedford County Public Schools)

Email

Mr. Tom Nash,

The school division is in receipt of your February 21, 2020 request for
records made in accordance with the Virginia Freedom of Information Act §
2.2-3700
<https://law.lis.virginia.gov/vacode/title2.2/chapter37/section2.2-3700/> .

You have requested the following records:

“- A copy of any data release consent forms parents or students are asked to
sign
- Any current policy documents or guidelines governing student data usage
- Any amendments made to those forms from 2015-2019
- Documents outlining any third-party programs or applications collecting
student data”

Records requested for “- A copy of any data release consent forms parents or
students are asked to sign” can be located on page 28 of our BCPS Management
of Student Scholastic Records Manual at the following link:
https://bedford.sharpschool.net/cms/One.aspx?portalId=1057261
<https://bedford.sharpschool.net/cms/One.aspx?portalId=1057261&pageId=595883
9> &pageId=5958839.

Records requested for “- Any current policy documents or guidelines
governing student data usage” can be located at the follow links:

Policy JHDB: DATA COLLECTION/RESEARCH

http://go.boarddocs.com/vsba/bcsbva/Board.nsf/goto?open
<http://go.boarddocs.com/vsba/bcsbva/Board.nsf/goto?open&id=8N6NXC6208B2>
&id=8N6NXC6208B2

Policy JO: STUDENT RECORDS

http://go.boarddocs.com/vsba/bcsbva/Board.nsf/goto?open
<http://go.boarddocs.com/vsba/bcsbva/Board.nsf/goto?open&id=87YKKZ5252EE>
&id=87YKKZ5252EE

Policy JRCA: SCHOOL SERVICE PROVIDERS’ USE OF STUDENT PERSONAL INFORMATION

http://go.boarddocs.com/vsba/bcsbva/Board.nsf/goto?open
<http://go.boarddocs.com/vsba/bcsbva/Board.nsf/goto?open&id=ADUQTF69830F>
&id=ADUQTF69830F

Records requested for “-Any amendments made to those forms from 2015-2019”
can be located in the attachment named AUTHORIZATION FOR CONFIDENTIAL
RELEASE AND EXCHANGE - REVISED 2017.

Records requested for “- Documents outlining any third-party programs or
applications collecting student data” do not exist per our Director of
Technology. Please see my follow up email to you dated February 25, 2020.

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