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|Sept. 6, 2018
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To Whom It May Concern:
Pursuant to the Oregon Public Records Law, I hereby request the following records from your office for the period of January 1, 2015 to the date of this letter:
— Number, if any, of Social Media Monitoring software packages or service agreements in place with this department or agency. Please specify whether software has been purchased or if services are performed by outside contractors for the department or agency.
— Any documents or correspondence during the period encompassing this request regarding possible or planned acquisition of Social Media Monitoring software packages or service agreements.
— Any existing or proposed usage policies regarding the use of Social Media Monitoring software packages or service agreements. including protocols, training documents, data storage procedures and prohibited activities.
— Any current or past litigation involving or referencing this department or agency involving the use of Social Media Monitoring Software Packages or Service Contractors.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request be filled electronically, by e-mail attachment, if available, or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter.
I look forward to receiving your response to this request within 10 business days.
Having reviewed your request, we are able to inform you that the Beaverton Police Department is uncertain whether we possess the requested record(s). We will search for the record and make an appropriate response within 15 business days.
Interim Records Manager
Beaverton Police Department
Thanks for your help, Michelle!
Having conferred with various departments, I can inform you that the Beaverton Police Department does not currently contract service for or use social media monitoring software.
Interim Records Manager
Beaverton Police Dept.
503-526-2273 – desk
971-201-8818 – cell
503-526-2484 – fax
Thanks so much for your help! Have a great weekend!
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