Facial Recognition in Beacon
| Tracking # |
FOIL-28-2019 |
| Submitted | Aug. 15, 2019 |
| Est. Completion | None |
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Communications
From: Dhruv Mehrotra
To Whom It May Concern:
Pursuant to the New York Freedom of Information Law, I hereby request the following records:
Records and materials related to the acquisition, and use of face recognition technology and related software and services.
Responsive materials include but are not limited to:
• Agreements: contracts (including non-disclosure agreements), licensing agreements, nondisclosure agreements
• Bid records: Requests For Proposal (or equivalent calls for bids), sole source or limited source justification and approval documentation, documentation of selection, and other materials generated in the consideration and selection of the technology in question
• Company relations and communications: records related to meetings or follow-up actions with any vendors, companies, or other private entities marketing face recognition to this agency for immigration, intelligence, law enforcement, or other use.
• Financial records: purchase orders, invoices, and other memoranda and documentation.
• Marketing records: All marketing materials - unsolicited, requested, or otherwise - acquired from vendors of face recognition technology
• Policy records: any policy directives, guidance documents, memoranda, training materials, or similar records governing the use of face recognition technology for immigration, law enforcement, or other purposes. Any memoranda of understanding between this agency and other agencies to share data, access remote systems or other forms of information sharing with external agencies.
• Training records: training material governing the use, sharing, or access to any related data related to or collected by the face recognition software/technology, including the legal standard that is required before using the technology. Documents, should they exist, about training for bias in the use of facial recognition technology.
• Use and function records: Materials that describe the function of the software considered or in use by this agency, including emails, handouts, PowerPoint presentations, advertisements, or specification documents.
• Validation and accuracy: Records, reports, audits, and other documents sufficient to describe validation, accuracy, reliability, and policy compliance of the system.
Please limit the search to records produced from January 1, 2016 – present. Please include in your search as responsive records: communications, memorandums, background papers, meeting minutes, email exchanges, or presentation materials.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Dhruv Mehrotra
From:
Thank you for submitting a request for records. Your request has been forwarded to the appropriate department(s), and we will respond within 20 business days.
Your request security key is 997081.
Your request reference number is FOIL-28-2019
The status of your request can be tracked here: Request Number: FOIL-28-2019
Please have this security key and reference number available when communicating with our staff regarding your request.
Note: This is an automated email notification. Please do not respond to this email.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following New York Freedom of Information Law request, copied below, and originally submitted on Aug. 15, 2019. Please let me know when I can expect to receive a response. You had assigned it reference number #FOIL-28-2019.
Thanks for your help, and let me know if further clarification is needed.
From: Beacon City Police Department
We are sorry, your message could not be delivered.
We just received the email you sent to donotreply and it looks like we didn’t get enough information to route it correctly. If you are replying to someone, please go back to the original email and hit reply - that should send along the information we need to move your message on to the right place.
We hope that this solves the issue, but if not please let the person who sent you the email know you are getting this message.
Thank you,
JustFOIA
Beacon City Police Department
FOIL Office
1 Municipal Plaza
Beacon, NY 12508
September 2, 2019
This is a follow up to request number FOIL-28-2019:
To Whom It May Concern:
I wanted to follow up on the following New York Freedom of Information Law request, copied below, and originally submitted on Aug. 15, 2019. Please let me know when I can expect to receive a response. You had assigned it reference number #FOIL-28-2019.
Thanks for your help, and let me know if further clarification is needed.
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
Upload documents directly: http://url2602.justfoia.com/wf/click?upn=Qs64rSZ7AXWbDWgpqv9XfEeObFJAo9BMT3mIp-2FdYfa1ovWCdXb4GIYIZ39wBExj0OjwWt6iN89J9RoG-2BXICtUihISNTR22We4Ywhe-2FHpMh9k8yAKLu1C3yDKlzXk3mjWu134Z1UKPMsClr7wCu-2FEwk0rPi7MA91N-2BT4lsKgNgWsPP9D6OwMYxfHSUfFpa56-2FK8bxub-2F1uwWYTCh-2BF1A-2BBqKpNSQw4n8Kh7yMyI99EpoenHglSB9B9rpOXEIFto-2BbDziYF-2FLAzWgeVTArQM2aEhUmBA8aMch2Mh6AEwLSX-2F-2FdXvl3kojGtCJhP46hjCICefOgDIhfkUoma8TMaNo3a3A1SI-2ByO8EL8f57zipm0TPMW34EJfa-2FLanWCE4xgDcgSeCfb4Cvw-2FUyBiaGih-2FwNz9FNLHhtdJfmX8Uy6-2BlwhuuHQop9pz-2FU20DJxHvrpui-2Fh-2B7-2FpN1rC33pMpcnR-2BUzVBKTUh4qVU9B33R7Yzhvdsz8JZQW5l1K-2BgNlkZ-2BXiiJ_JUDtK2WUKIZMLbua2qpOW0PxARhYetsHoVh3MWELlvDSnaDQjFm0NHTCWVpI-2BTM-2BqPptO6Pb9rDF7HgtpBFDbxcrGDCBPcrIPkEBqoAtHgyCrFesCWaucj-2FaugHVPm8mSUn-2F4Np4WXVxJeNzaumg2VYPo0IH-2BqL4JUxpEVwES1umK7JrQhaiEgCVy4yRbUmY7DxmcP-2FpDq44vsrG1k2egWFlHZ91WT2eFroFGGJOTtWMLKICrQiICGBZnh3ZOcXo
Is this email coming to the wrong contact? Something else wrong? Use the above link to let us know.
For mailed responses, please address (see note):
MuckRock News
DEPT MR 79028
411A Highland Ave
Somerville, MA 02144-2516
PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.
---
On Aug. 16, 2019:
Subject: Records Request Confirmation
Thank you for submitting a request for records. Your request has been forwarded to the appropriate department(s), and we will respond within 20 business days.
Your request security key is 997081.
Your request reference number is FOIL-28-2019
The status of your request can be tracked here: Request Number: FOIL-28-2019
Please have this security key and reference number available when communicating with our staff regarding your request.
Note: This is an automated email notification. Please do not respond to this email.
---
On Aug. 15, 2019:
Subject: New York Freedom of Information Law Request: Facial Recognition in Beacon
To Whom It May Concern:
Pursuant to the New York Freedom of Information Law, I hereby request the following records:
Records and materials related to the acquisition, and use of face recognition technology and related software and services.
Responsive materials include but are not limited to:
• Agreements: contracts (including non-disclosure agreements), licensing agreements, nondisclosure agreements
• Bid records: Requests For Proposal (or equivalent calls for bids), sole source or limited source justification and approval documentation, documentation of selection, and other materials generated in the consideration and selection of the technology in question
• Company relations and communications: records related to meetings or follow-up actions with any vendors, companies, or other private entities marketing face recognition to this agency for immigration, intelligence, law enforcement, or other use.
• Financial records: purchase orders, invoices, and other memoranda and documentation.
• Marketing records: All marketing materials - unsolicited, requested, or otherwise - acquired from vendors of face recognition technology
• Policy records: any policy directives, guidance documents, memoranda, training materials, or similar records governing the use of face recognition technology for immigration, law enforcement, or other purposes. Any memoranda of understanding between this agency and other agencies to share data, access remote systems or other forms of information sharing with external agencies.
• Training records: training material governing the use, sharing, or access to any related data related to or collected by the face recognition software/technology, including the legal standard that is required before using the technology. Documents, should they exist, about training for bias in the use of facial recognition technology.
• Use and function records: Materials that describe the function of the software considered or in use by this agency, including emails, handouts, PowerPoint presentations, advertisements, or specification documents.
• Validation and accuracy: Records, reports, audits, and other documents sufficient to describe validation, accuracy, reliability, and policy compliance of the system.
Please limit the search to records produced from January 1, 2016 – present. Please include in your search as responsive records: communications, memorandums, background papers, meeting minutes, email exchanges, or presentation materials.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Dhruv Mehrotra
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
Upload documents directly: http://url2602.justfoia.com/wf/click?upn=Qs64rSZ7AXWbDWgpqv9XfEeObFJAo9BMT3mIp-2FdYfa1ovWCdXb4GIYIZ39wBExj0OjwWt6iN89J9RoG-2BXICtUihISNTR22We4Ywhe-2FHpMh9k8yAKLu1C3yDKlzXk3mjWu134Z1UKPMsClr7wCu-2FEwk0rPi7MA91N-2BT4lsKgNgWsPP9D6OwMYxfHSUfFpa56-2FK8bxub-2F1uwWYTCh-2BF1A-2BBqKpNSQw4n8Kh7yMyI99EpoenHglSB9B9rpOXEIFto-2BbDziYF-2FLAzWgeVTArQM2aEhUmBA8aMch2Mh6AEwLSX-2F-2FdXvl3kojGtCJhP46hjCICefOgDIhfkUoma8TMaNo3a3A1SI-2ByO8EL8f57zipm0TPMW34EJfa-2FLanWCE4xgDcgSeCfb4Cvw-2FUyBiaGih-2FwNz9FNLHhtdJfmX8Uy6-2BlwhuuHQop9pz-2FU20DJxHvrpui-2Fh-2B7-2FpN1rC33pMpcnR-2BUzVBKTUh4qVU9B33R7Yzhvdsz8JZQW5l1K-2BgNlkZ-2BXiiJ_JUDtK2WUKIZMLbua2qpOW0PxARhYetsHoVh3MWELlvDSnaDQjFm0NHTCWVpI-2BTM-2BqPptO6Pb9rDF7HgtpBFDbw5CVWwJk5jobLOpgTTMs-2ByA1B4Ge-2FjXoMrM-2FbcwcCy80rXIGe-2B-2FafoyeKXPP1fMCCFLrP7d-2BZIDT2hFijgGuqKVxNXH0AYWTvoFHD6YvW47bcFvmb0LA6D-2B9QwHiPsK1KieKJFNCqsNJvEPfnq90oCqf3XUranECsc59znhwbzG
Is this email coming to the wrong contact? Something else wrong? Use the above link to let us know.
For mailed responses, please address (see note):
MuckRock News
DEPT MR 79028
411A Highland Ave
Somerville, MA 02144-2516
PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.
From:
Good afternoon,
Regarding the attached FOIL, we have no information pursuant to your request. Therefore, your request has been closed.
Amanda C Caputo, Deputy City Clerk
845-838-5005
acaputo@cityofbeacon.org<mailto:acaputo@cityofbeacon.org>
[Seal_of_the_City_of_Beacon_New_York]
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image001
From: Dhruv Mehrotra
Hi,
Thanks so much for your help with this request! I really appreciate it.
Sincerely,
Dhruv Mehrotra
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