Battle Ground Public Schools District – Request for a complete electronic copy of all Public Records Requests received by the District including District Responses for the years 2010 - 2021

Good afternoon:

Attached is Battle Ground Public Schools 5 day response to your public
records request dated November 4, 2021.

Thank you,
Trudy Storey
Paralegal
360-885-5306

Dear PRA Audit,

In response to your public records request dated 11/04/2021,

All public records request dated back to 01/01/20210,

As per The Office of the Secretary of State in accordance to
chapter 42.56RCW all public records request files are to be maintained by
the district for two years. We will include any full or partial files that
we have maintained prior to the required retention schedule in our
response. Due to the scope of your request we will provide the files to
you in good faith on an installment basis.

The first installment will be
ready on 12/21/2021.

You will have access to the first installment until 02/09/2021 through a
shared Google Drive file. If you need more time to review the files please
let us know and we will extend your access. Please note that we do not
maintain our files chronologically but alphabetically. The first 15 files
shared are the first files that do not require an exemption log. We will
also include our public records request log with file names. If you
have any questions please contact Trudy Storey, BGSD para-legal at
storey.trudy@battlegroundps.org 360-885-5300, or Whittney Burnett,
administrative assistant burnett.whittney@battlegroundps.org .

Warmest regards,

*Whittney Burnett*
*Human Resources*
*Battle Ground School District*
*p (360) 885-5300*
*f (360) 885-5351*
This e-mail may contain privileged, confidential, copyrighted, or other
legally protected information. If you are not the intended recipient (even
if the e-mail address above is yours), you may not use, copy, or retransmit
it. If you have received this by mistake please notify me by return e-mail,
then delete it. Thank you.

I've shared an item with you:

3. 1st Installment shared 12/21/21
https://drive.google.com/drive/folders/1G4YxNUdI9xsCtG_bOs_3Un4OcigeX47n?usp=sharing&ts=61c20ce7&sh=-GyR9sTMj-M5IohU&ca=1

It's not an attachment -- it's stored online. To open this item, just click
the link above.

I've shared an item with you:

PRR Shared
https://docs.google.com/spreadsheets/d/1nbmSy2eLP6eMFlZGgGr9zRQYUaVtfXuno2Fa3mGO8us/edit?usp=sharing&ts=61c20d31&sh=JeeKHoygLG3AzwV5&ca=1

It's not an attachment -- it's stored online. To open this item, just click
the link above.

Google Verification Code

This email address was recently used to start a visitor session. You can
use this code to verify that this email belongs to you.

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Good Morning,

Sorry for the delay. With the holidays and weather I was not able to work
on this file. Please try to reopen the files now. They should be
available to download or print. There is no password required. Please let
me know if you have any difficulties with the files.

Thank you,

*Whittney Burnett*
*Human Resources*
*Battle Ground School District*
*p (360) 885-5300*
*f (360) 885-5351*
This e-mail may contain privileged, confidential, copyrighted, or other
legally protected information. If you are not the intended recipient (even
if the e-mail address above is yours), you may not use, copy, or retransmit
it. If you have received this by mistake please notify me by return e-mail,
then delete it. Thank you.

Google Verification Code

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use this code to verify that this email belongs to you.

127807

© Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA
You received this email to confirm the address for a visitor session.

I have shared the code through Google. Please let me know if it is not
received. I spoke with our IT department and they let me know that if this
email is on distribution list and is not an email that one person logs into
that Google will require them to request their own individual code to their
own email. If it is easier I can share these files with an individual's
email.

Thank you,

*Whittney Burnett*
*Human Resources*
*Battle Ground School District*
*p (360) 885-5300*
*f (360) 885-5351*
This e-mail may contain privileged, confidential, copyrighted, or other
legally protected information. If you are not the intended recipient (even
if the e-mail address above is yours), you may not use, copy, or retransmit
it. If you have received this by mistake please notify me by return e-mail,
then delete it. Thank you.

Google Verification Code

This email address was recently used to start a visitor session. You can
use this code to verify that this email belongs to you.

729600

© Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA
You received this email to confirm the address for a visitor session.

Google Verification Code

This email address was recently used to start a visitor session. You can
use this code to verify that this email belongs to you.

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You received this email to confirm the address for a visitor session.

Good Afternoon PRA Audit,

As a follow up to your last email please see the attached response letter
regarding your public records request dated November 4, 2021.

Thank you,

*Whittney Burnett*
*Human Resources*
*Battle Ground School District*
*p (360) 885-5300*
*f (360) 885-5351*
This e-mail may contain privileged, confidential, copyrighted, or other
legally protected information. If you are not the intended recipient (even
if the e-mail address above is yours), you may not use, copy, or retransmit
it. If you have received this by mistake please notify me by return e-mail,
then delete it. Thank you.

Please see attached letter in response to your email of January 14, 2022.

Thank you,
Trudy Storey
Paralegal
360-885-5306

A first set of responsive documents from the agency, with more to be sent at a specified date.

Good morning,

The first installment of your records request has been mailed. Attached is
our response letter.

Battle Ground School District is currently looking at a new platform that
may allow us to share records electronically. We do not have that program
in place at this time. If the purchase of the program is approved, we will
notify you and attempt to share future records electronically.

Thank you,

Trudy Storey
Paralegal
360-885-5306

Battle Ground Public Schools

************************************************************************

Your first Battle Ground Public Schools record request (request number #22-54) has been submitted.
It is currently unpublished and is not available for the general public to view.

This email acknowledges receipt of your public records request dated INSERT DATE, seeking documents and ENTER DESCRIPTION.

Based on other request , we estimate that a respopnse to your request will be available on or about:

ENTER DATE

If possible, we will provide you with your requested material before that time.

The time required to respond to your request is based on the need to locate and assemble the records requested, to notify third persons affected by your request, and to determine whether any of the requested records are exempt from public disclosure.

As the requester, you can always see the status of your
request by signing into the Battle Ground Public Schools Public Records
portal here.

If you haven't already activated your account,
click here to get started.
Once your account is activated, your request will be visible at the following link:
Request #22-54.

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at Battle Ground Public Schools.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>

Battle Ground Public Schools

************************************************************************

A document has been released for record request #22-54 along with the following message:

Good Afternoon,

We are implementing new Public Records Request software. Your 2nd installment from your request dated 11/04/21 of records is ready to view. This email is a test to see if you are able to access files online. Please confirm receipt of this email and whether you are successful in accessing the file as soon as possible. We are anxious to release installment 2.

Thank you,

Battle Ground Public Schools

* Copy of 2020.09.15 PRR Harris, MacKenzie Email - Zoom Board Meeting.pdf

Document links are valid for one month.
After April 15, you will need to sign in to view the document(s).

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at Battle Ground Public Schools.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>

Hi there,

Thanks for reaching out. This is actually an email address for technical support for the site and we aren't directly involved in responding to record requests. You can find help on how to navigate the portal, view records, and download files here (https://cjmwp04.na1.hubspotlinks.com/Ctc/ZQ+113/cjmwp04/VX9G034GTF4DW6nKxDl2gxpSqW7MhRLh4GJKl3N8fXWBQ3l0g5V1-WJV7CgZtKW4Jbtpn5H2W3NW5T30Ss9f0cbXW3NnGn_6N5bjMW2z84zP159knjW6QMv6L7yx12mN3rn1P-qD1pGN7Qf84DcD3cvW1RXwRW10BxbqW8_k54c83-wm-MZXSDpgxq1MW6zMMl14VrmB1VfX6dz3s5xfYW8rW6c_6P95_5N89LlbNh5HNcVTtLCJ3v6h-kN6WF5tkQFj0PW3LbZwK659T9mW5YsVBP335lXHW3GWFRt70ghWJW7Tl7Tq4jdb2WW1cZvjS5VVprcW4r-Mx526BRrPW8pSjmK2C7zBkW1lL2bs8ZZt0JVKTDys7ywbWqW8F0mSy4rsZvW3kp71 ) .

To inquire about the status of your request, reply directly to one of the notifications you received where it says:

-- Attach a non-image file and/or reply ABOVE THIS LINE with a message, and it will be sent to staff on this request. --

You can also log into the site to send another message or to see the status of your request in more detail. If you haven't submitted a request yet simply submit a request on the portal to create your account.

If you need technical assistance in a portal and did not find the information you needed on the Support site (https://cjmwp04.na1.hubspotlinks.com/Ctc/ZQ+113/cjmwp04/VX9G034GTF4DW6nKxDl2gxpSqW7MhRLh4GJKl3N8fXWBQ3l0g5V1-WJV7CgZtKW4Jbtpn5H2W3NW5T30Ss9f0cbXW3NnGn_6N5bjMW2z84zP159knjW6QMv6L7yx12mN3rn1P-qD1pGN7Qf84DcD3cvW1RXwRW10BxbqW8_k54c83-wm-MZXSDpgxq1MW6zMMl14VrmB1VfX6dz3s5xfYW8rW6c_6P95_5N89LlbNh5HNcVTtLCJ3v6h-kN6WF5tkQFj0PW3LbZwK659T9mW5YsVBP335lXHW3GWFRt70ghWJW7Tl7Tq4jdb2WW1cZvjS5VVprcW4r-Mx526BRrPW8pSjmK2C7zBkW1lL2bs8ZZt0JVKTDys7ywbWqW8F0mSy4rsZvW3kp71 ) feel free to reply to this message and a member of our team is happy to help.

Best,

Leah

NextRequest, 548 Market St., Suite PMB 77522, San Francisco, CA 94104-5401, USA, (833) 698-7778

Unsubscribe (https://hs-2576307.s.hubspotemail.net/hs/manage-preferences/unsubscribe-all?languagePreference=en&d=VnmCKL5RYcGnW1mnJhF24VK4pW24SD-x1S4J--W2m8Bdy4hF7-CW4cg8l93F8QHcW3F8JJD43T2PXW6xmgP617f7hvW7NqtqF8d_rrvW6D7l3d4Rr8M2N8MSDns28WPGN6_WZ5JGKd_PV20N5N3tnKWfW6xH07J2dnsNXN8L5bc61B_bn1&v=3&_hsenc=p2ANqtz-9IZ8GkYBdmo5TY_-ZLejUvGpM_YUm26yJxDXvYNg-HRq6tVg3YJTrtszSSKDTsUhygeuzkPbKZExoXX64ngnENwxYuiTqVzu5MoWsAj7mgyXQvWW4&_hsmi=152196062 )

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We sent you a test file yesterday using our new program to see if you could
open the files. Did you receive the file?
Trudy Storey
Paralegal
360-885-5306

Good Afternoon,

We will be mailing the second installment of your public records request
Dated 11/04/2021 on a USB drive tomorrow 03/18/2022. Please see the
attached response letter for information regarding your next installment.

Thank you,

*Whittney Burnett*
*Human Resources*
*Battle Ground School District*
*p (360) 885-5356*
*f (360) 885-5351*
This e-mail may contain privileged, confidential, copyrighted, or other
legally protected information. If you are not the intended recipient (even
if the e-mail address above is yours), you may not use, copy, or retransmit
it. If you have received this by mistake please notify me by return e-mail,
then delete it. Thank you.

---------- Forwarded message ---------
From: Trudy Storey <storey.trudy@battlegroundps.org>
Date: Wed, Mar 16, 2022 at 1:43 PM
Subject: Fwd: Washington Public Records Act Request: Battle Ground Public
Schools District – Request for a complete electronic copy of all Public
Records Requests received by the District including District Responses for
the years 2010 - 2021
To: Whittney Burnett <burnett.whittney@battlegroundps.org>

Here you go!
Trudy Storey
Paralegal
360-885-5306

---------- Forwarded message ---------
From: Trudy Storey <storey.trudy@battlegroundps.org>
Date: Wed, Mar 16, 2022 at 9:27 AM
Subject: Re: Washington Public Records Act Request: Battle Ground Public
Schools District – Request for a complete electronic copy of all Public
Records Requests received by the District including District Responses for
the years 2010 - 2021
To: <requests@muckrock.com>

We sent you a test file yesterday using our new program to see if you could
open the files. Did you receive the file?
Trudy Storey
Paralegal
360-885-5306

On Tue, Mar 15, 2022 at 2:34 PM <requests@muckrock.com>
wrote:

>
> Battle Ground Public Schools District
> Washington Public Records Act Office
> P.O. Box 200
> Battle Ground, WA 98604
>
> March 15, 2022
>
> This is a follow up to a previous request:
>
> Hello,
>
> It has been 30 days and no files have been received via US MAIL. Please
> provide tracking numbers for USPS Mail or a link to responsive files for
> download. Thank you.
>
> View request history, upload responsive documents, and report problems
> here:
>
> https://www.muckrock.com/
>
> If prompted for a passcode, please enter:
> ••••••••
>
> Filed via MuckRock.com
> E-mail (Preferred): requests@muckrock.com
>
> For mailed responses, please address (see note):
> MuckRock News
> DEPT MR 120966
> 411A Highland Ave
> Somerville, MA 02144-2516
>
> PLEASE NOTE: This request is not filed by a MuckRock staff member, but is
> being sent through MuckRock by the above in order to better track, share,
> and manage public records requests. Also note that improperly addressed
> (i.e., with the requester's name rather than "MuckRock News" and the
> department number) requests might be returned as undeliverable.
>
> ---
>
> On March 15, 2022:
> Subject: Your first record request #22-54 has been opened.
> Battle Ground Public Schools
>
> ************************************************************************
>
> Your first Battle Ground Public Schools record request (request number
> #22-54) has been submitted.
> It is currently unpublished and is not available for the general public to
> view.
>
> This email acknowledges receipt of your public records request dated
> INSERT DATE, seeking documents and ENTER DESCRIPTION.
>
> Based on other request , we estimate that a respopnse to your request will
> be available on or about:
>
> ENTER DATE
>
> If possible, we will provide you with your requested material before that
> time.
>
> The time required to respond to your request is based on the need to
> locate and assemble the records requested, to notify third persons affected
> by your request, and to determine whether any of the requested records are
> exempt from public disclosure.
>
> As the requester, you can always see the status of your
> request by signing into the Battle Ground Public Schools Public Records
> portal here.
>
> If you haven't already activated your account,
> click here to get started.
> Once your account is activated, your request will be visible at the
> following link:
> Request #22-54.
>
> ************************************************************************
> <em>Questions about your request?</em> Reply to this email or sign in to
> contact staff at Battle Ground Public Schools.<br></br><em>Technical
> support:</em> See our <a href='
> https://help.nextrequest.com/knowledge/requester-resources'>help page</a>
>
> ---
>
> On Feb. 16, 2022:
> Subject: Notice of Mailing
> Good morning,
>
> The first installment of your records request has been mailed. Attached is
> our response letter.
>
> Battle Ground School District is currently looking at a new platform that
> may allow us to share records electronically. We do not have that program
> in place at this time. If the purchase of the program is approved, we will
> notify you and attempt to share future records electronically.
>
> Thank you,
>
> Trudy Storey
> Paralegal
> 360-885-5306
> ---
>
> On Feb. 15, 2022:
> Subject:
> A first set of responsive documents from the agency, with more to be sent
> at a specified date.
> ---
>
> On Jan. 25, 2022:
> Subject: RE: Washington Public Records Act Request: Battle Ground Public
> Schools District – Request for a complete electronic copy of all Public
> Records Requests received by the District including District Responses for
> the years 2010 - 2021
>
> To Whom It May Concern:
>
> Please find enclosed a check for $4.28 to satisfy the fee associated with
> the attached public records request.
>
> Thank you.
>
> ---
>
> On Jan. 25, 2022:
> Subject: Response letter
> Please see attached letter in response to your email of January 14, 2022.
>
> Thank you,
> Trudy Storey
> Paralegal
> 360-885-5306
> ---
>
> On Nov. 4, 2021:
> Subject: Washington Public Records Act Request: Battle Ground Public
> Schools District – Request for a complete electronic copy of all Public
> Records Requests received by the District including District Responses for
> the years 2010 - 2021
> To Whom It May Concern:
>
> Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request
> the following records:
>
> I request a complete electronic copy of all Public Records Requests
> received by Battle Ground Public Schools District and a complete electronic
> copy of the District's Responses to these Public Records Requests for the
> time period January 1, 2010 through November 4, 2021.
>
> In the event the District chooses to provide these records in installments
> over time I request the records to be produced in reverse chronological
> order - from the most recent records to the earliest.
>
> If this request is denied in whole or part, I ask that you justify all
> deletions by reference to specific exemptions of the PRA. I also request a
> detailed contemporaneous log to be provided for any document withheld or
> redacted.
>
> For each responsive record the District contends is exempt from public
> disclosure, in whole or in part, please specifically identify the record by
> subject, title, author, custodian and date, and state how a specific
> statutory exemption applies to each record as required by RCW 42.56.210(3)
> and Rental Housing Ass'n v. Des Moines, 165 Wn.2d 525, 199 P.3d 393 (2009).
>
> I request electronic production of all electronic records in the original
> NATIVE electronic format for each record.
>
> I request for these public records to be produced by public (no password)
> e-mail attachment or link. If electronic attachment or link is not
> possible, an alternative would be to produce responsive records via USB
> DRIVE or DATA CD-ROM.
>
> THIS REQUEST IS NOT BEING MADE FOR COMMERCIAL PURPOSES.
>
> The requested documents will be made available to the general public.
>
> In the event that there are fees, I would be grateful if you would inform
> me of the total charges in advance of fulfilling my request.
>
> Thank you in advance for your anticipated cooperation in this matter. I
> look forward to receiving your response to this request within 5 business
> days, as the statute requires.
>
> Sincerely,
>
> PRA Audit
>
> View request history, upload responsive documents, and report problems
> here:
>
> https://www.muckrock.com/
>
> If prompted for a passcode, please enter:
> ••••••••
>
> Filed via MuckRock.com
> E-mail (Preferred): requests@muckrock.com
>
> For mailed responses, please address (see note):
> MuckRock News
> DEPT MR 120966
> 411A Highland Ave
> Somerville, MA 02144-2516
>
> PLEASE NOTE: This request is not filed by a MuckRock staff member, but is
> being sent through MuckRock by the above in order to better track, share,
> and manage public records requests. Also note that improperly addressed
> (i.e., with the requester's name rather than "MuckRock News" and the
> department number) requests might be returned as undeliverable.
>
>

A first set of responsive documents from the agency, with more to be sent at a specified date.

Good Afternoon PRA Audit,

Could you please try opening this link
https://drive.google.com/drive/folders/1NIlyy_rHD5kMLpA7KdOwy9c6dw0gFkjd?usp=sharing
?

Please let us know if you are successful.

Thank you,

*Whittney Burnett*
*Human Resources*
*Battle Ground School District*
*p (360) 885-5356*
*f (360) 885-5351*
This e-mail may contain privileged, confidential, copyrighted, or other
legally protected information. If you are not the intended recipient (even
if the e-mail address above is yours), you may not use, copy, or retransmit
it. If you have received this by mistake please notify me by return e-mail,
then delete it. Thank you.

Good Morning,

Glad to hear this was successful. We are currently working on your next
installment. When ready we will share it with you through Google.

Thank you,

*Whittney Burnett*
*Human Resources*
*Battle Ground School District*
*p (360) 885-5356*
*f (360) 885-5351*
This e-mail may contain privileged, confidential, copyrighted, or other
legally protected information. If you are not the intended recipient (even
if the e-mail address above is yours), you may not use, copy, or retransmit
it. If you have received this by mistake please notify me by return e-mail,
then delete it. Thank you.

Good Afternoon PRA Audit,

Please see the attached letter for information regarding the 3rd
installment of your request PR-2021-0001 dated November 4, 2021 and for
updated information regarding your next installment. Please let me know if
you are unable to open the link below. It would be appreciated if you
could confirm receipt of this email.

https://drive.google.com/drive/folders/1jhou1e9ANZXNZ6wB9eHO0IhrePA8CskJ?usp=sharing

Warmest Regards,

*Whittney Burnett*
*Human Resources*
*Battle Ground School District*
*p (360) 885-5356*
*f (360) 885-5351*
This e-mail may contain privileged, confidential, copyrighted, or other
legally protected information. If you are not the intended recipient (even
if the e-mail address above is yours), you may not use, copy, or retransmit
it. If you have received this by mistake please notify me by return e-mail,
then delete it. Thank you.

Good Afternoon PRA Audit,

Please see the attached letter for information regarding the 3rd
installment of your request PR-2021-0001 dated November 4, 2021 and for
updated information regarding your next installment. Please let me know if
you are unable to open the link below. It would be appreciated if you
could confirm receipt of this email.

https://drive.google.com/drive/folders/14u8xuqYdntpFmy3wKyk74ZXX6y81QvSG?usp=sharing

Warmest Regards,

*Whittney Burnett*
*Human Resources*
*Battle Ground School District*
*p (360) 885-5356*
*f (360) 885-5351*
This e-mail may contain privileged, confidential, copyrighted, or other
legally protected information. If you are not the intended recipient (even
if the e-mail address above is yours), you may not use, copy, or retransmit
it. If you have received this by mistake please notify me by return e-mail,
then delete it. Thank you.

Good Afternoon PRA Audit,

I apologize for the delay in this installment. We anticipated the
installment to be ready by 05/20/2022 but due to illness we were behind.
Please see the attached letter for information regarding the 6th
installment of your request PR-2021-001 dated November 4, 2021 and for
updated information regarding your next installment. Please let me know if
you are able to open the link below. It would be appreciated if you
confirm receipt of this email.

https://drive.google.com/drive/folders/1-1EHEK5txYRu_z_teyVIbTq52fO48SF3?usp=sharing
<https://drive.google.com/drive/folders/1-1EHEK5txYRu_z_teyVIbTq52fO48SF3?usp=sharing>

Warmest Regards,

*Whittney Burnett*
*Human Resources*
*Battle Ground School District*
*p (360) 885-5356*
*f (360) 885-5351*
This e-mail may contain privileged, confidential, copyrighted, or other
legally protected information. If you are not the intended recipient (even
if the e-mail address above is yours), you may not use, copy, or retransmit
it. If you have received this by mistake please notify me by return e-mail,
then delete it. Thank you.

Good Afternoon PRA Audit,

Please see the attached letter for information regarding the
final installment of your request PR-2021-0001 dated November 4, 2021 and
please let me know if you are unable to open the link below. It would be
appreciated if you could confirm receipt of this email.

https://drive.google.com/drive/folders/1FdM5OrhfhFDGXkyuWmzqsqWNtz8Kbsvr?usp=sharing

Thank you!

*Whittney Burnett*
*Human Resources*
*Battle Ground School District*
*p (360) 885-5356*
*f (360) 885-5351*
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Battle Ground Public Schools

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Record request #22-54 has been closed. The closure reason supplied was:

All records have been released, and your request has been fulfilled. Please contact us if you have any questions.

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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at Battle Ground Public Schools.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>

Battle Ground Public Schools

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Record request #22-54 has been reopened. You can see it anytime at the link below.

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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at Battle Ground Public Schools.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>

Battle Ground Public Schools

************************************************************************

Record request #22-54 has been closed. The closure reason supplied was:

All records have been released, and your request has been fulfilled. Please contact us if you have any questions.

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at Battle Ground Public Schools.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>