Shotspotter documents, Baltimore

Caroline Haskins filed this request with the Baltimore Police Department of Baltimore, MD .
Tracking #

18 1342

Status
Completed

Communications

From: Caroline Haskins


To Whom It May Concern:

Pursuant to the Maryland Public Information Act, I hereby request the following records:

Media reports state that the Baltimore Police Department makes use of Shotspotter (https://baltimorefishbowl.com/stories/shotspotter-audio-sensors-deployed-in-east-west-baltimore-to-help-bpd-detect-gunfire/), which recently acquired a predictive policing firm (http://www.govtech.com/biz/Gunshot-Detection-Company-ShotSpotter-Acquires-Predictive-Policing-Software.html). Therefore, I am requesting the following records related to said program:

* Any software and algorithms developed for the implementation of the program. I'm particularly interested in any algorithms that have a public policy outcome, such as providing guidance on a policy or an assessment of an individual. More generally, I would like any software that was developed by or with, given to, used by, purchased or licensed to this agency for implementation of the above referenced program. This would include original source code, any compiled binaries (also known as executables), spreadsheets, program scripts, and other digital materials used to calculate any data in the above program. It would also include the input training data for machine learning algorithms. Collectively, these responsive materials will be referred to as "the software" in the following paragraphs.

* All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of "the software." This includes any notes taking during meetings that discussed the use of the software, any explanations (whether internally or externally generated) of how the software works, and any other document that has been used to help explain the use of "the software" to any party, including internal documentation, public relations materials, and executive summaries. This also includes any description of input and output data fields that will aid in understanding the type of information that is submitted to the software, and that is produced by the software.

* A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements that reference "the software" or otherwise guide it use or the relationship between this agency and the provider or developer of the software.

* A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention the use of the Software, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
* A copy of any validation studies conducted with respect to the program or with respect to any software or algorithms used in connection with the program, and a copy of any records pertaining to inquiries for the need of validation studies, or discussion of potential or actual validation studies. By “validation study,” I mean any study designed to assess how accurate the program is in predicting what it is supposed to predict, or to assess whether the program may err in the direction of either under- or overestimating likelihoods or predicted outcomes, or may produce any results that are biased or unexpected in any way.

* For the aspects of the software that require an input, for example, to compute a value, we request a copy of the five most recent sets of data that were used for input, as well as the five most recent outputs of the software, in whatever their native format is. If these inputs or outputs include exempt information, we ask that you exempt only that information which is specifically exempted from law, and provide the other material.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes. It will be used in the course of reporting for Motherboard, VICE’s science and technology website (www.motherboard.vice.com).

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Caroline Haskins

From: Baltimore Police Department

Dear Ms. Caroline Haskins:

This is an acknowledgement of your request below, for public information, submitted to the Document Compliance Unit ("DCU") of the Baltimore Police Department ("BPD"). Your request is governed by the Maryland Public Information Act ("PIA"), Maryland Code, General Provisions Article ("GP"), Sections 4-101 et seq. DCU will process your request promptly. However, our response may take longer than ten (10) working days, the reasons for which may include the scope of your request, the type and volume of potentially responsive records, and the nature of the search, review, and preparation that is required. In any event, DCU will respond to your request within thirty (30) days. GP § 4-203.

DCU will contact you with the availability of records and the possible costs associated with this request, as soon as the information is made available by the Custodian of Records. Likewise, if DCU and/or the Custodian of Records need you to clarify your request, DCU will contact you promptly.

Please refer to tracking # MPIA 18-1342 in any subsequent correspondence pertaining to this matter. All follow up correspondence should be made in writing and submitted to the DCU's e-mail: DCU@baltimorepolice.org<mailto:DCU@baltimorepolice.org>.

On behalf of Chief Matthew Jablow
Chief of Strategic Communications
242 W. 29th Street
Baltimore Maryland, 21211
DCU@baltimorepolice.org<mailto:DCU@baltimorepolice.org>
MPIA request forms
http://law.baltimorecity.gov/office-legal-affairs-baltimore-police-department

From: Caroline Haskins

Thank you very much.

Best,
Caroline Haskins

From: Baltimore Police Department

Good morning,

Please find attached a response letter for MPIA request 18 1342. Also, attached are documents in response to your request.

Sincerely,

Dana Abdul Saboor
Paralegal
Baltimore Police Department
Document Compliance Unit
242 W. 29th Street
Baltimore Maryland, 21211
DCU@baltimorepolice.org<mailto:DCU@baltimorepolice.org>
MPIA request forms
http://law.baltimorecity.gov/office-legal-affairs-baltimore-police-department

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