BPD Patrol assignments

Dan Staples filed this request with the Baltimore Police Department of Baltimore, MD.
Tracking # MPIA 17 536
Status
Completed

Communications

From: Dan Staples

To Whom It May Concern:

I would like to request records of patrol assignments for Baltimore Police officers, but am unsure as to which records to specifically request. Can you please answer the following questions to the best of your knowledge, to assist me in requesting records under the Maryland Public Information Act ("PIA")?

* Are records kept of which officers are assigned to patrol which locations, and the dates associated with those patrol assignments?
* Which internal division or unit with the Baltimore Police Department maintains patrol assignments? Are the records kept centrally, or distributed among districts?
* How long are these records kept, and in what format (electronic or paper)?
* How granular are patrol assignments? Are officers assigned to districts, neighborhoods, blocks, specific locations, etc.?
* Do patrol assignment records identify officers by name, badge number, sequence number, or another identifier?

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Dan Staples

From: Connolly, Sarah

Good afternoon, Mr. Staples,

This an acknowledgement of your request pursuant to the Maryland Public Information Act (MPIA), which is the General Provisions Article, § 4-101, et seq., of the Annotated Code of Maryland. The Document Compliance Unit will contact you with the availability of records and possible costs associated with this request as soon as the information is made available by the Custodian of Records. Please refer to tracking # MPIA 17 536 in any subsequent correspondence in this matter. All follow up correspondence should be made in writing and submitted to the Document Compliance Unit's e-mail, DCU@baltimorepolice.org<mailto:DCU@baltimorepolice.org>.

Respectfully,
Lt. Connolly

Lieutenant Sarah E. Connolly
Document Compliance Unit
Legal Affairs Division
Baltimore Police Department
443-938-2639 (c)

C/O 242 W. 29th Street
Baltimore, MD 21211

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From: Connolly, Sarah

Good afternoon, Mr. Staples,

Below you will find responses in reference to your MPIA request:

* Are records kept of which officers are assigned to patrol which locations, and the dates associated with those patrol assignments?

Yes.

* Which internal division or unit with the Baltimore Police Department maintains patrol assignments? Are the records kept centrally, or distributed among districts?

Human Resources (HR) has a master roster of all sworn members and where they are assigned currently. This is maintained in a database where they would pull a list of all employees. To obtain the history of each officer's assignments HR would need to pull the individual officer's personnel jacket and record the assignment history. There are approximately 2800 sworn officers employed by the BPD. Each individual district and specialized unit maintains their own roll book as well as E-time records, these would include assignments, shifts worked and leave days.

* How long are these records kept, and in what format (electronic or paper)?

Officer's Personnel Jackets are kept indefinably. E-time records began between 2006-2007, they are kept indefinably. Hard copy roll books are administrative records and only required to be kept as long as they are useful to the BPD operations.

* How granular are patrol assignments? Are officers assigned to districts, neighborhoods, blocks, specific locations, etc.?

Officers are assigned to the patrol division by Human Resources as needed according to the BPD/FOP MOU. The Chief of Patrol determines which of the nine districts the officer will report to. The district commanders determine the needs of their respective districts and assign the officer accordingly in regards to specified locations and times.

* Do patrol assignment records identify officers by name, badge number, sequence number, or another identifier?

This would depend on the specific record requested. We do release the names of officers and their assignments. However, we would not release the names of officers in covert assignments. The following link provides the name, rank, agency code, date of hire and salary information of each officer:

https://data.baltimorecity.gov/City-Government/Police-Salaries-FY2016/evsk-6ys8/data

You have a right under the Public Information Act for the Public Access Ombudsman to mediate any disputes arising out of an MPIA request or a judicial review pursuant to General Provisions Article §§ 4-1B-04, 4-362. Please refer to Tracking Number # MPIA 17 536 in any subsequent correspondence in this matter.

Thank you,
Lt. Connolly

Lieutenant Sarah E. Connolly
Document Compliance Unit
Legal Affairs Division
Baltimore Police Department
443-938-2639 (c)

C/O 242 W. 29th Street
Baltimore, MD 21211

[Description: cid:image001.png@01D05811.95F4C880]
CONFIDENTIALITY NOTICE: The information contained in or attached to this e-mail message may be a privileged and confidential attorney/client communication, or otherwise confidential, and is intended only for the use of the individual or entity to whom it is addressed. If you are not the intended recipient, or the employee or agent responsible for delivering the message to the intended recipient, you are notified that any distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify the Legal Affairs Division immediately by telephone at 410-396-2496 and DELETE the message from your system immediately. Thank you.

The materials in this e-mail are private and may contain sensitive law enforcement information. Please note that e-mail is not necessarily confidential or secure. Use of e-mail constitutes your acknowledgment of these confidentiality and security limitations. If you are not the intended recipient, be advised that any unauthorized use, disclosure, copying, distribution, or the taking of any action in reliance on the contents of this information is strictly prohibited as covered by the Electronic Communications Privacy Act, 18 U.S.C. §§ 2510-2521. If you have received this e-mail in error, please immediately notify the sender via telephone or return e-mail. Thank you.

From: Dan Staples

Lt. Connolly,

Thank you very much for your help with this request, I appreciate it.

In regard to the Open Baltimore data set you linked in your response, can you tell me what the agency codes refer to? For example, "Police Department (307)".

Sincerely,
Dan Staples

From: Connolly, Sarah

Good morning,

My pleasure. The number corresponds to the member’s assignment.
As an example, 307 could mean the Central District (that is just as an example, I don’t have a ledger in my possession that actually shows that is the correct corresponding number).

Lieutenant Sarah E. Connolly
Document Compliance Unit
Legal Affairs Division
Baltimore Police Department

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