Sick Leave and Vaction Leave (Austin Police Department)

Dear Sam Sam:

Thank you for your interest in the public records of the Austin Police Department. Your request has been received and is being processed. Your request was received in this office on 7/12/2021 and given the reference number R061827-071221 for tracking purposes.
Please be advised that the Austin Police Department’s Central Records Division receives over 2500 requests for information a month. These requests are processed in the order received, and we strive to respond to each request promptly, as required by law.
Please know that, as a result of the large volume of requests received, the anticipated timeframe for responding to your request is approximately 45-60 business days.
You will be contacted about the availability and/or provided with copies of the records requested. PLEASE NOTE: The Texas Public Information Act does not require a governmental body to create new information, to do legal research, or to answer questions.
You can monitor the progress of your request at the link below and you’ll receive an email when your request has been completed. Again, thank you for using the Austin Public Records Center.
Austin Police Department

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Hi Sam,
I am working on your request and hope to have a response for you soon,
Thank you,
Surei

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Hi Sam,
Earlier this year we received a request from another reporter similar to yours. Please see their request below: Hello,

I am requesting a list of Austin Police Department staff and sworn officers who were granted paid time off days from Jan. 4 - Jan. 11.

Please include the following information in the records:

- Date PTO request was made
- Date request was granted
- Dates granted for PTO
- Reason for requesting PTO
- Any demographic info that can be provided (age, race/ethnicity, gender)
- Length of service with APD For your convenience, I have attached our responses to the above request for you. I know the dates are slightly different, but I wanted to offer you this data that was paid for by the previous requestor.  You can have this data at no charge. In the event you want different data we will need to do a cost estimate for the data request and have it paid for prior to the work being completed. I hope you find the attachments useful. Please let me know as soon as possible if you would like different data. Feel free to message me here with any questions. Thank you, Surei

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Hi Sam,
Thank you for getting back with me.  I will work on getting a cost estimate for you regarding the documents and work you are requesting.
Also, I provided two attachments both were from a previous request and were from HRD for sworn and non sworn employees. I do not see anything regarding Chapel Hill Police or a different document.  I attempted to open the link you sent and it wasn't able to open. How many  documents are you showing were uploaded for you?
Thank you,
Surei

Dear Sam Sam:

Thank you for your interest in the public records of the Austin Police Department. Your request has been received and is being processed. Your request was received in this office on 7/30/2021 and given the reference number R063022-073021 for tracking purposes.
Please be advised that the Austin Police Department’s Central Records Division receives over 2500 requests for information a month. These requests are processed in the order received, and we strive to respond to each request promptly, as required by law.
Please know that, as a result of the large volume of requests received, the anticipated timeframe for responding to your request is approximately 45-60 business days.
You will be contacted about the availability and/or provided with copies of the records requested. PLEASE NOTE: The Texas Public Information Act does not require a governmental body to create new information, to do legal research, or to answer questions.
You can monitor the progress of your request at the link below and you’ll receive an email when your request has been completed. Again, thank you for using the Austin Public Records Center.
Austin Police Department

Dear Sam Sam:
Thank you for contacting the City of Austin. Your request was received in this office on 7/30/2021 and given the reference number C108460-073021 for tracking purposes. Your request will be forwarded to the relevant City departments to locate the information you seek.
Records Requested: To Whom It May Concern:

Pursuant to the Texas Public Information Act, I hereby request the following records:

To Whom It May Concern:

Pursuant to the Nevada Public Records Act, I hereby request the following records:

Records sufficient to show the names, star numbers, respective dates, and the type of time off of all police officers and/or employees who requested any personal time off, vacation days, personal days, furlough days, or any other time off for the dates of, on, or between Jan 1, 2021 and January 8, 2021 AS WELL AS the dates of, on, or between Jan 1, 2018 and January 1, 2021.

Ideally, please provide the records in an excel spreadsheet.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Sam
Pursuant to the Texas Public Information Act, you will receive communication from the City of Austin within 10 business days informing you of one or more of the following:
• The date the information will be available or a copy of the records sought
• A cost estimate/invoice
• A letter advising there is no responsive information for your request or that some/all the responsive information may or must be withheld by the City of Austin in accordance with the law
• The need for clarification from you.
Please note your request must ask for records that already exist. The Texas Public Information Act does not require a governmental body to create new information, perform legal research, or answer questions.
You can monitor the status of your request using the "My Request Center" menu option at the Austin Public Records Center.
You will receive an email once your request is complete.

Dear Sam Sam:

Thank you for your interest in the public records of the Austin Police Department. Your request has been received and is being processed. Your request was received in this office on 7/30/2021 and given the reference number R063032-073021 for tracking purposes.
Please be advised that the Austin Police Department’s Central Records Division receives over 2500 requests for information a month. These requests are processed in the order received, and we strive to respond to each request promptly, as required by law.
Please know that, as a result of the large volume of requests received, the anticipated timeframe for responding to your request is approximately 45-60 business days.
You will be contacted about the availability and/or provided with copies of the records requested. PLEASE NOTE: The Texas Public Information Act does not require a governmental body to create new information, to do legal research, or to answer questions.
You can monitor the progress of your request at the link below and you’ll receive an email when your request has been completed. Again, thank you for using the Austin Public Records Center.
Austin Police Department

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Re: Open Record Request of July 30, 2021, Reference # C108460-073021
Dear Sam Sam,
The City of Austin received a Public Information request from you on July 30, 2021, to request copies of records pertaining to the following: “To Whom It May Concern:

Pursuant to the Texas Public Information Act, I hereby request the following records:

To Whom It May Concern:

Pursuant to the Nevada Public Records Act, I hereby request the following records:

Records sufficient to show the names, star numbers, respective dates, and the type of time off of all police officers and/or employees who requested any personal time off, vacation days, personal days, furlough days, or any other time off for the dates of, on, or between Jan 1, 2021 and January 8, 2021 AS WELL AS the dates of, on, or between Jan 1, 2018 and January 1, 2021.

Ideally, please provide the records in an excel spreadsheet.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Sam” This request requires a response from the Austin Police Department and other City of Austin department(s). The Austin Police Department reference number is _R063032-073021_________________. The reference  number for other City Department(s) is . Correspondence will be received from both City of Austin departments and Austin Police Department separately. C108460-073021
Thank you for contacting the City of Austin.
PIR Team
City of Austin—Law Department
(512) 974-2197

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Re: Open Record Request of July 30, 2021, Reference # C108460-073021
Dear Sam Sam,
The City of Austin received a Public Information request from you on July 30, 2021, to request copies of records pertaining to the following: “To Whom It May Concern:

Pursuant to the Texas Public Information Act, I hereby request the following records:

To Whom It May Concern:

Pursuant to the Nevada Public Records Act, I hereby request the following records:

Records sufficient to show the names, star numbers, respective dates, and the type of time off of all police officers and/or employees who requested any personal time off, vacation days, personal days, furlough days, or any other time off for the dates of, on, or between Jan 1, 2021 and January 8, 2021 AS WELL AS the dates of, on, or between Jan 1, 2018 and January 1, 2021.

Ideally, please provide the records in an excel spreadsheet.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Sam” The City of Austin has no responsive documents to your request. Should APD have any responsive information, you will receive a response from them.
Thank you for contacting the City of Austin.
PIR Team
City of Austin—Law Department
(512) 974-2197

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Hi Sam,
Working on this request and I hope to hear back from HR soon. I'll let you know once I receive the data or if there's any need for clarification.
Thank you,
APD PIO

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Good afternoon, Sam,
My name is Angela, and I was just assigned this Public Information Request on 11/24/2021. I have sent an email to Human Resources to see where we can get this information.
Thank you,
Angela, APD Public Information Office

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Hi Sam,
This information request was converted to the City of Austin HRD. APD did not have the responsive information for this request. The APD PIR was closed and the COA PIR was opened for you. You should have received an email from COA providing you the new PIR number C108460.
I apologize you have not received a response to your request. I will reach out to the COA PIR team and ask that they contact you. You can also use the FOIA system and the PIR number C108460 to message the person this PIR is currently assigned to.
Thank you,
Surei

Attachments:
INV21-R063032-1.pdf (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HfuZaD9k-2Fo8wPau2MT3JRxTXrAixZTz-2BA4hJ-2Bmdd1WXlpBsz8swfYJVPSaovNmPCt4ziQ5fB6zkcdm1pTGWjBW3wPBhjcX5evEQoXQTtqS-2FZuQ7ipAuFnQgVkZrRpMDQemWMjgPrXpSZcFc4KU-2BEOqCf3KW8D-2BM3VXST2-2B-2BP-2BqhiYuS64Mj3g5s9IxROkEzxK2sNkHDt9P1mUG1lpkYOcdY32BeYZOBtiT-2BFVJhtm5RUD-2FpvYBkVTY6N356LyO0xjLFY4PEiWMcM8N9QD0Y2FMMJeXCKSGkHk6KaEKH0d354CJU1sq9bTZ3t4ctzjrPGELQptBEfRcY15SJJtg30QLam5xk6TGpnwvCRv-2F0eTL5Wn-2BWvRCeUtweHXE-2BbLLf64uDM72wZY4N-2BaUudVv0n6TxNKb2zUdywwp0MQH2wcKqxERjlftfY2yWHFazpi3cWVehv4rUPYbcmu0vVe375toKW7roHgX1ejaz2RVoNaVlMzy99YT0TT12R0X8bzYR1g6LQlaXPxshTLmhilI1dpCs-3DWWXs_AUCx236y-2BZD0hPPTGWFmfEXavhxYHRDnUXsYsM93h-2BAunc8GwSA6IdCtjtDsLJBIgPsfi7yfhYkPYkCObMaN-2BQ3Oujpt-2F7q5YenDq8HJclv-2FRW3ZNAk4L-2FD6tEbdNvlC5WH3Kbe4EgHfmRsLEaxuRBPMhqxK3l7JJsIPuLsJKhMoiirNNgIjqjQjdOkQVgN5coVE9Bal9XgulINGJbn8TjNIw45lqNXoX-2FocIWXZzYCgbo5FBCuGjC4pQfd9rbUzKj-2BYSyJfmq9G7nVRJdsT4Hdy5Xul-2B6VDQL9sz89kmM75CY-2FOvBSCLe8zIBwUiJnZ7dyCZcZxViwc4GVnyfetPI4oWNVZUw2ed9Rj7AXzySSCz1eN9d1vxODSodn-2FSjoXdiBOP-2BVI5-2B3TLPsMqtZvdw-3D-3D)

RE: PUBLIC RECORDS REQUEST of July 30, 2021, PIR Reference # R063032-073021.
Dear Sam Sam,
There are costs associated with providing information responsive to PIR Reference # R063032-073021 which requested “:To Whom It May Concern:

Pursuant to the Texas Public Information Act, I hereby request the following records:

To Whom It May Concern:

Pursuant to the Nevada Public Records Act, I hereby request the following records:

Records sufficient to show the names, star numbers, respective dates, and the type of time off of all police officers and/or employees who requested any personal time off, vacation days, personal days, furlough days, or any other time off for the dates of, on, or between Jan 1, 2021 and January 8, 2021 AS WELL AS the dates of, on, or between Jan 1, 2018 and January 1, 2021.

Ideally, please provide the records in an excel spreadsheet.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Sam”.
If your total charges are less than $40:
Staff has located information in existence and responsive to your request. The invoice for providing these documents is available in the Austin Public Records Center.
Please login to the Austin Public Records Center to view your invoice and retrieve information responsive to your request. If your total charges are more than $40:
We have determined that complying with your request will result in the imposition of a charge that exceeds $40. Please log into the Austin Public Records Center to view your cost estimate invoice as required by Section 552.2615 of the Texas Government Code. Please reply in the Message Center and let us know if you approve of these charges. If the estimated charges exceed $40.00, pursuant to section 552.263(a) of the Government Code, we require payment of the full amount before starting work on your request. Narrowing the scope of the request might reduce the estimated cost. You can elect to inspect this information without receiving a copy. You may contact our office to discuss less costly alternatives. Payment must be received within 10 business days of the date of this statement.



Pursuant to section 552.2615 of the Government Code, your request will be considered


automatically if you do withdrawn not notify us in writing within 10 business days from the date of this statement that you:

a. Accept the charges and agree to pay;
b. Modify your request; or
c. Have sent to the Cost Rules Administrator at the Office of the Attorney General a complaint alleging that you have been overcharged for being provided with a copy of the public information.
If you agree to accept these charges, you may:

a.  Pay online.
b. Send a copy of this letter with a check or money order payable to "City of Austin".  Address the envelope to Austin Police Department, Attn: Central Records/Open Records, P.O. Box 689001, Austin, TX  78768. c.  Bring check or money order payable to "City of Austin" to our office at 715 E. 8th Street.  If you elect to receive the information in person, it will not be provided at the time payment is made in our office. Regardless of how payment is received, the information will be provided as soon as reasonably possible upon receipt of payment.
Please advise if you wish to proceed with this request.

Thank you,

Open Records Unit
Austin Police Department
(512) 974-5499

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Good morning Sam,
I have provided a cost estimate. Please remit payment so we can process the request.
Thank you,
Angela

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Good morning Sam,
Because we have not heard back from you on the invoice in the ten business days, we will be closing this Public Information Request.
If you have questions you can message me here,
Angela