Indices to forms and records management (Austin Police Department)

Beryl Lipton filed this request with the Austin Police Department of Austin, TX.

It is a clone of this request.

Tracking #


Multi Request Indices to forms and records management
Est. Completion None


From: Beryl Lipton

To Whom It May Concern:

Pursuant to the Texas Public Information Act, I hereby request the following records:

Any and all materials, indices, directives, and guiding documentation regarding the forms generated and retained by this agency, including but not limited those used in the course of all duties: response to an incident or call, collection of evidence, interaction or communication with individuals or potential witnesses, patrol, arrests, booking, investigation, follow-up visits and interactions, chain of custody, creation of criminal files.

Please also provide the name or documentation sufficient to show the primary and supplemental records management systems in use by this agency.

If you have any questions, feel free to contact me at 617-299-1832.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.


Beryl Lipton

From: Austin Police Department

Dear Beryl Lipton:

Thank you for your interest in the public records of the Austin Police Department. Your request has been received and is being processed. Your request was received in this office on 8/27/2019 and given the reference number R022871-082719 for tracking purposes.
Please be advised that the Austin Police Department’s Central Records Division receives over 2500 requests for information a month. These requests are processed in the order received, and we strive to respond to each request promptly, as required by law.
Please know that, as a result of the large volume of requests received, the anticipated timeframe for responding to your request is approximately 45-60 business days.
You will be contacted about the availability and/or provided with copies of the records requested. PLEASE NOTE: The Texas Public Information Act does not require a governmental body to create new information, to do legal research, or to answer questions.
You can monitor the progress of your request at the link below and you’ll receive an email when your request has been completed. Again, thank you for using the Austin Public Records Center.
Austin Police Department
To monitor the progress or update this request please log into the Austin Texas Public Records Center. (

From: Austin Police Department

Dear Beryl Lipton,
Thank you for registering with Austin Public Records Center. (
Your Login ID is:
If you did not submit your request through the public portal but are receiving this e-mail, an account has been created for you where you can track and monitor the status of your request, and receive any documents in response to your request.
If you have never used this system or cannot remember your password you may request a temporary password here: Request Temporary Password (
Please login and go to "My Request Center" to update your account information, track the status of your request and receive requested records when they become available.
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

From: Austin Police Department

--- Please respond above this line ---

Hi Beryl,
I need some clarification regarding this request before I am able to process it. Are you asking for the department's policy on how we handle all job related tasks and documentation? If so, I can provide that to you. However, I need you to respond back to this email clarifying that this is what you are requesting in order to begin your request. I will not start on your request until I hear back from you.
Thank you,
Lisa Cortinas

To monitor the progress or update this request please log into the Austin Public Records Center (

From: Austin Police Department

--- Please respond above this line ---

Hi Beryl,
I am going to close out this request since it has been more than 61 days and I have not heard back from you.
Thank you,
Lisa Cortinas

To monitor the progress or update this request please log into the Austin Public Records Center (


There are no files associated with this request.