Austin, TX "Smart City" Contract Documentation (Transportation Department)
| Multi Request | Austin, TX "Smart City" Contract Documentation |
| Submitted | Dec. 17, 2020 |
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Communications
From: Rebecca Williams
To Whom It May Concern:
Pursuant to the Texas Public Information Act, I hereby request the following records:
This request for contract documents related to all smart city technology purchased or in operation by this agency for the period from 1/1/2015 - present.
These smart city technologies include any contract document that contains:
- The terms “smart city.”
- Internet of Things (IoT) technologies (such as connected sensors, lights, and meters that collect data).
- Mobility data collection (such as “intelligent transportation system" or rideshare or cell-phone location data agreements).
- Video technologies (such as “closed-circuit television,” traffic, security, or streetlight cameras).
Specifically, I am requesting contract documents to which this agency and any smart city technology vendor are parties. These materials include:
- Any lists of related contracts.
- Any contracts, including any pilot, proof-of-concept, and public-private partnership agreements.
- Any data purchase, licensing, or exchange agreements.
- Any privacy policies or terms of use/service.
- Any vendor distribution lists for related requests for proposals.
If another office would be a more appropriate destination for this request, I would be happy to forward this request according to your direction. If additional agencies or jurisdictions would also have responsive or associated materials, the provision of the names of those entities would also be appreciated.
These records will be used to inform research on “smart city system” best practices as part of Harvard Kennedy School’s Belfer Center for Science and International Affairs’ Technology and Public Purpose (TAPP) Project that culminates in May 2020. To accommodate this deadline and inclusion in analysis please expedite this request so that it is filled by February 2020. Because of our not-for-profit status and the fact that this request is about a matter in the public interest, I request a fee waiver. If you have any questions or would like to discuss narrowing the request, please contact me directly at rebeccawilliams@hks.harvard.edu or (857) 400-0323.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.
Sincerely,
Rebecca Williams
From: Transportation Department
Dear Ms. Williams,
TxDOT's Procurement Division found one purchase order 601330000055637 (attached) that might be relevant to your request. You can also view its latest updates, along with all other Division's contracts, at https://www.txdot.gov/business/resources/signed-contracts.html. Click on "OnBase" and then enter the PO# into the "PO_Number_Public" field.
Thank you so much for your interest in TxDOT procurements, and have a blessed day!
[A Texas Department of Transportation (TxDOT) message]<https://www.txdot.gov/inside-txdot/media-center/featured.html>
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Original ORR
From: Transportation Department
Good Afternoon Rebecca,
Attached is documentation pertaining to your TxDOT Open Records Request.
Please let me know if you have further questions.
Thank you,
Nohemi Ruiz
[logo_email]
Records & Data Manager
Information Technology Division (ITD)
Office: 713-802-5814
Mobile: 512-945-7049
Website: Records Management<https://tntoday.dot.state.tx.us/imd/Pages/TxDOT-Records-Management.aspx>
[A Texas Department of Transportation (TxDOT) message]<https://www.txdot.gov/inside-txdot/media-center/featured.html>
From: Transportation Department
The email and phone number you provided for Ms. Rebecca Williams are not working. Can you please forward this information to her?
Dear Ms. Williams
Thank you for your recent open records request to the Texas Department of Transportation. We are looking forward to providing you the documents that you need for your research.
After contacting several divisions within TxDOT, I am starting to realize the large numbers of contracts and contract documents that may contain the terms smart city, IoT technologies, intelligent transportation systems or video technologies, or involve those technologies.
TxDOT does have a website which allows access to https://www.txdot.gov/business/letting-bids/plans-online.html<https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.txdot.gov%2Fbusiness%2Fletting-bids%2Fplans-online.html&data=04%7C01%7CAnn.Hatchitt%40txdot.gov%7C1f7b63ac78714e14ec4f08d8b74511c9%7C39dba4765c094c6391dace7a3ab5224d%7C0%7C0%7C637460854558101736%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=b0rhsSp9b%2B6%2BTpjTZoB30dV%2Bvus%2BSuJWv7%2BeczU7cz4%3D&reserved=0>
Plans Online which provides engineering plans, informational proposals, addenda, bid tabs and contract plans for TxDOT's bid lettings. Projects include highway construction, maintenance and aviation. This information is valuable to contractors, subcontractors, suppliers, city and county governments, consultants, planners, design and construction engineers, businesses and the general public.
Would it be possible for us to begin the process by providing you with a list of contracts, and you could explore what information can be obtained through Plans Online? Then we can provide any other information you need.
Thank you so much.
Ann
Ann Hatchitt
Traffic Safety Division
Communications
118 Riverside Drive 1A.21.3
Austin, Texas
512-416-3104 ofc
512-965-2719 cell
Ann Hatchitt
Traffic Safety Division
Communications
118 Riverside Drive 1A.21.3
Austin, Texas
512-416-3104 ofc
512-965-2719 cell
[A Texas Department of Transportation (TxDOT) message]<https://www.txdot.gov/inside-txdot/media-center/featured.html>
From: Transportation Department
Good Afternoon Rebecca,
Attached is more documentation found pertaining to your TxDOT Open Records Request.
Please let me know if you have further questions.
Thank you,
Nohemi
From: Rebecca Williams
Thank you Nohemi! Will do.
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