Names of Designated Public Records Officers and Public Records Responders – Auburn School District for years 2000 to 2020

PRA WATCH filed this request with the Auburn School District of Auburn, WA.
Est. Completion None
Status
Fix Required

Communications

From: PRA WATCH


To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

Hello,

1. I request the name and date of birth of all individuals who have served as an Auburn School District Public Records Officer and the dates in which they served for the period of time January 2000 to February 2020.
2. I request the name and date of birth of all individuals who have responded to any Public Records request addressed to the Auburn School District and the date of their response for the period of time January 2000 to February 2020.

Thank you.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

PRA WATCH

From: Auburn School District

Public Records Receipt Confirmation

Dear PRA WATCH,
The purpose of this letter is to acknowledge Auburn School District’s receipt of your public records request dated February 9, 2020. Specifically, you requested:

1. I request the name and date of birth of all individuals who have served as an Auburn School District Public Records Officer and the dates in which they served for the period of time January 2000 to February 2020.

2. I request the name and date of birth of all individuals who have responded to any Public Records request addressed to the Auburn School District and the date of their response for the period of time January 2000 to February 2020.
Pursuant to RCW 42.56.520, the District estimates that it may be able to provide you with documents responsive to your request within forty-five (45) business days from the above date to determine the need to clarify the intent of the request, to locate and assemble the information requested, to notify third persons or agencies affected by the request, and/or to determine whether any of the information contained in such documents is exempt from public disclosure.

The above timeframes are simply estimates and processing your request may take longer than predicted. If you have not received notice from us regarding your request within the above timelines, or if you have questions or concerns, feel free to call me at (253) 931-4932.

Sincerely,

Jon Aarstad
Director of Human Resources
253-931-4900
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From: Auburn School District

Dear PRA WATCH,

The purpose of this email is to provide you with a response to your public records request dated February 9, 2020. You requested the information below:

1. I request the name and date of birth of all individuals who have served as an Auburn School District Public Records Officer and the dates in which they served for the period of time January 2000 to February 2020.

2. I request the name and date of birth of all individuals who have responded to any Public Records request addressed to the Auburn School District and the date of their response for the period of time January 2000 to February 2020.

There are no documents responsive to this request. Your request appears to elicit information that is not contained in a document maintained by the District.

With this email, the District closes its response to your February 9, 2020, public request request.

If you have questions or concerns, feel free to contact me.

Sincerely,

Jon Aarstad

Director of Human Resources

jaarstad@auburn.wednet.edu

253-931-4900

[cid:5b0a98be-b914-4933-8bd7-7bfb5bd45eb0]

From: PRA WATCH

Hello,

1. Auburn School District claims to have no records containing the name of *any* Auburn School District Public Records officers for the years 2000-2020?

2. Auburn School District claims to have no records containing the name of *any* Auburn School District employee who responded to a Public Records Request sent to the District between 2000-2020?

This seems unlikely. Please confirm Auburn School District is closing this request without producing any responsive records.

Thank you.

From: Auburn School District

Dear PRA Watch,

You initial request is stated below:

1. I request the name and date of birth of all individuals who have served as an Auburn School District Public Records Officer and the dates in which they served for the period of time January 2000 to February 2020.

2. I request the name and date of birth of all individuals who have responded to any Public Records request addressed to the Auburn School District and the date of their response for the period of time January 2000 to February 2020.

These requests do not include an identifiable record, this is an informational request.

We do not have a record that lists our Public Records Officers and their date of births from 2000-2020.

In addition, the date of birth of employees is now protected under Senate House Bill 1888.

Your request has been closed.

Sincerely,

Jon Aarstad

Director of Human Resources

253-931-4900

[Capture]

From: PRA WATCH

To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

Hello,

I request a copy of each public records request received by the Auburn School District for the period of time between January 2000 and September 2020, as well as a copy of the District's first initial response letter to each public record request the District received during this same period of time.

Thank you.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

PRA WATCH

From: Auburn School District

September 14, 2020

Dear PRA Watch,

This appears to be a new request for records. The District responded and closed the previous request dated February 9, 2020 on June 3, 2020 (attached).

Please clarify that you are submitting a new public records request for a new set of records that include:

I request a copy of each public records request received by the Auburn School District for the period of time between January 2000 and September 2020, as well as a copy of the District's first initial response letter to each public record request the District received during this same period of time.

This request is similar to another public records that is being processed and some of the response documents are currently available via the website below:

https://www.muckrock.com/foi/auburn-8285/request-for-copy-of-all-public-records-requests-received-by-the-auburn-school-district-and-a-complete-copy-of-district-responses-for-years-2010-2019-81880/#files<https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.muckrock.com%2Ffoi%2Fauburn-8285%2Frequest-for-copy-of-all-public-records-requests-received-by-the-auburn-school-district-and-a-complete-copy-of-district-responses-for-years-2010-2019-81880%2F%23files&data=02%7C01%7Clstoddard%40auburn.wednet.edu%7C85227b3ee5054c9f5bb008d858eaf4fd%7C403a0f537a364eaaaec11fb4a260bfe2%7C1%7C0%7C637357113436174698&sdata=v6MlLDlASHUWDT3nLc0gxDnG2HT3%2FQCuot%2F996wVdfs%3D&reserved=0>

Please review this website to see information that is already available.

If you chose to move forward with this new request for records, please let us know.

Pursuant to RCW 42.56.520, the District estimates that it may be able to provide you with documents responsive to your request within thirty (30) business days from the above date to determine the need to clarify the intent of the request, to locate and assemble the information requested, to notify third persons or agencies affected by the request, and/or to determine whether any of the information contained in such documents is exempt from public disclosure.

To view the procedure and costs associated with Public Records click Board Policy 4040P<https://drive.google.com/open?id=1q0g-_-8x8bM__8Wuj8NkR1x7R5XMUMDU> . Below is a brief summary of potential fees:

* Photocopies or printed copies .15 cents per page
* Actual cost of mailing or delivery charge, including cost of the shipping container or envelope
* Electronic records .10 cents per page for records scanned to an electronic format
* Five cents per every 4 pages of electronic files or attachment uploaded to email, cloud-based data storage service, or other means of electronic delivery
* Ten cents per gigabyte for the transmission of public records in an electronic format or for the use of District equipment to send the records electronically
* Actual cost of any digital storage media or device provided by the District
* A customized service charge may be imposed if the District estimates that the request would require the use of information technology expertise to prepare data compilations, or to provide customized electronic access services when such compilations and customized access services are not used by the District for other District purposes. The customized service charge may reimburse the District up to the actual cost of providing the services.

If requested, the District will provide a summary of the applicable charges before fulfilling the request. The requestor will be allowed to revise the request in order to reduce the applicable charges, A deposit of up to ten percent of the estimated costs may be required before processing the request.

The above timeframes are simply estimates and processing your request may take longer than predicted. If you have not received notice from us regarding your request within the above timelines, or if you have questions or concerns, feel free to call me at (253) 931-4932.

Sincerely,

Jon Aarstad

Director of Human Resources

253-931-4900

  • MuckRock Reply to Question about records and closing 06032020

From: PRA WATCH

Hello.

No, to answer your question, I am clarifying a previous public records request dated 02-09-2020.

As you know the district did not respond to requests made for months until finally you replied on 05-12-2020:

“There are no documents responsive to this request. Your request appears to elicit information that is not contained in a document maintained by the District. With this email, the District closes its response to your February 9, 2020, public request request. (sic)”

Please move forward with this clarified request. Fees and installments as allowed by law are always justified. Complete exemption and redaction logs are required by law. Thank you.

*** 09-11-20 CLARIFICATION REQUEST REPEATED ***

Pursuant to the Washington Public Records Act, I hereby request the following records:

Hello,

I request a copy of each public records request received by the Auburn School District for the period of time between January 2000 and September 2020, as well as a copy of the District's first initial response letter to each public record request the District received during this same period of time.

Thank you.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

From: Auburn School District

In response to your request, we do not have a document that tracks who our public records officers have been, and we do not have a document that tracked who responded with the initial response letter to each public record. As part of the PRA the district is not obligated by law to create a new record to satisfy this request therefore, we consider this request closed.

Thank you,

Jon Aarstad

Director of Human Resources

253-931-4900

[cid:ac9b7f8d-0bd8-4aca-804c-9b9260fcb118]

From: PRA WATCH

Hello,

I did not request a copy of any tracking document. I requested electronic copies in .pdf form of the following:

"I request a copy of each public records request received by the Auburn School District for the period of time between January 2000 and September 2020, as well as a copy of the District's first initial response letter to each public record request the District received during this same period of time."

Thank you.

From: Auburn School District

Your initial request is stated below:

1. I request the name and date of birth of all individuals who have served as an Auburn School District Public Records Officer and the dates in which they served for the period of time January 2000 to February 2020.

2. I request the name and date of birth of all individuals who have responded to any Public Records request addressed to the Auburn School District and the date of their response for the period of time January 2000 to February 2020.

These requests do not include an identifiable record, this is an informational request.

We do not have a record that lists our Public Records Officers and their date of births from 2000-2020.

In addition, the date of birth of employees is now protected under Senate House Bill 1888.

This request has been closed.

To clarify,

Your request of "I request a copy of each public records request received by the Auburn School District for the period of time between January 2000 and September 2020, as well as a copy of the District's first initial response letter to each public record request the District received during this same period of time." Is different than your initial request. Is this a new public records request?

Sincerely,

Jon Aarstad

Director of Human Resources

253-931-4900

Jon Aarstad
Director of Human Resources
253-931-4900
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