Auburn School District “Policy” Document: ASD 4040P Procedure Public Access to District Records 05.21.20.pdf - ADOPTION DATE: 05-21-2020

Public Citizen filed this request with the Auburn School District of Auburn, WA.
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Completed

Communications

From: Public Citizen

To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

COMMUNICATIONS AND WRITINGS - ALL ELECTRONIC MAIL (E-MAIL), ELECTRONIC TEXTS, TELEPHONE COMMUNICATIONS, TELEPHONE MESSAGES, AND TELEPHONE LOGS referencing the following document, the document’s creations, adoption, revision, and subject matter:

ASD 4040P Procedure Public Access to District Records 05.21.20.pdf

A copy of the document “ASD 4040P Procedure Public Access to District Records 05.21.20.pdf” is attached to this request.

Any search for responsive records includes (but is not limited to): the document’s author(s), all email accounts of any individual the document was distributed to, the Auburn School District School Board, all records of all meetings regarding the document’s creation and adoption, the date and method of the document’s adoption, all previous drafts of the document, including the process and procedure for posting the document to the public internet at any and all locations including:

https://drive.google.com/file/d/1q0g-_-8x8bM__8Wuj8NkR1x7R5XMUMDU/view

as well as the .PDF Document Properties field Author: "Weibel, Michael"

With respect to requests for records that include "communications," I am requesting all emails, text messages, and telephone records, regardless the type of device or account from which the communication was generated or where the device or data is stored (including personal devices such as personal cell phones, laptops, tablets, and/or computers etc. used from home to conduct public business during the COVID-19 Pandemic). Nissen v. Pierce County, 183 Wa.2d 863 (2015).

With respect to requests for records that include "Writings" per 42.56.010(4) this means handwriting, typewriting, printing, photostating, photographing, and every other means of recording any form of communication or representation including, but not limited to, letters, words, pictures, sounds, or symbols, or combination thereof, and all papers, maps, magnetic or paper tapes, photographic films and prints, motion picture, film and video recordings, magnetic or punched cards, discs, drums, diskettes, sound recordings, and other documents including existing data compilations from which information may be obtained or translated.

I also request a detailed contemporaneous log to be provided for any document withheld or redacted.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment or unprotected internet cloud link if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter.

I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Public Citizen

  • ASD204040P20Procedure20Public20Access20to20District20Records2005.21.20.pdf

From: Auburn School District

Public Records Receipt Confirmation

July 27, 2020

Dear Public Citizen,

The purpose of this letter is to acknowledge Auburn School District’s receipt of your public records request dated July 21, 2020. Specifically, you requested:

COMMUNICATIONS AND WRITINGS - ALL ELECTRONIC MAIL (E-MAIL), ELECTRONIC TEXTS, TELEPHONE COMMUNICATIONS, TELEPHONE MESSAGES, AND TELEPHONE LOGS referencing the following document, the document’s creations, adoption, revision, and subject matter:

ASD 4040P Procedure Public Access to District Records 05.21.20.pdf

Any search for responsive records includes (but is not limited to): the document’s author(s), all email accounts of any individual the document was distributed to, the Auburn School District School Board, all records of all meetings regarding the document’s creation and adoption, the date and method of the document’s adoption, all previous drafts of the document, including the process and procedure for posting the document to the public internet at any and all locations including:

https://drive.google.com/file/d/1q0g-_-8x8bM__8Wuj8NkR1x7R5XMUMDU/view<https://nam01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdrive.google.com%2Ffile%2Fd%2F1q0g-_-8x8bM__8Wuj8NkR1x7R5XMUMDU%2Fview&data=02%7C01%7Cpublicrecords%40auburn.wednet.edu%7C215886e60d7041545fe108d8323b3d62%7C403a0f537a364eaaaec11fb4a260bfe2%7C1%7C0%7C637314577300482810&sdata=KIadb3vqsMWMzW1202mUD29cgvwFUPQ1aKh8FDXLhEo%3D&reserved=0>

as well as the .PDF Document Properties field Author: "Weibel, Michael"

With respect to requests for records that include "communications," I am requesting all emails, text messages, and telephone records, regardless the type of device or account from which the communication was generated or where the device or data is stored (including personal devices such as personal cell phones, laptops, tablets, and/or computers etc. used from home to conduct public business during the COVID-19 Pandemic). Nissen v. Pierce County, 183 Wa.2d 863 (2015).

With respect to requests for records that include "Writings" per 42.56.010(4) this means handwriting, typewriting, printing, photostating, photographing, and every other means of recording any form of communication or representation including, but not limited to, letters, words, pictures, sounds, or symbols, or combination thereof, and all papers, maps, magnetic or paper tapes, photographic films and prints, motion picture, film and video recordings, magnetic or punched cards, discs, drums, diskettes, sound recordings, and other documents including existing data compilations from which information may be obtained or translated.

I also request a detailed contemporaneous log to be provided for any document withheld or redacted.

Pursuant to RCW 42.56.520, the District estimates that it may be able to provide you with documents responsive to your request within sixty (60) business days from the above date to determine the need to clarify the intent of the request, to locate and assemble the information requested, to notify third persons or agencies affected by the request, and/or to determine whether any of the information contained in such documents is exempt from public disclosure.

To view the procedure and costs associated with Public Records click Board Policy 4040P<https://drive.google.com/open?id=1q0g-_-8x8bM__8Wuj8NkR1x7R5XMUMDU> . Below is a brief summary of potential fees:

* Photocopies or printed copies .15 cents per page
* Actual cost of mailing or delivery charge, including cost of the shipping container or envelope
* Electronic records .10 cents per page for records scanned to an electronic format
* Five cents per every 4 pages of electronic files or attachment uploaded to email, cloud-based data storage service, or other means of electronic delivery
* Ten cents per gigabyte for the transmission of public records in an electronic format or for the use of District equipment to send the records electronically
* Actual cost of any digital storage media or device provided by the District
* A customized service charge may be imposed if the District estimates that the request would require the use of information technology expertise to prepare data compilations, or to provide customized electronic access services when such compilations and customized access services are not used by the District for other District purposes. The customized service charge may reimburse the District up to the actual cost of providing the services.

If requested, the District will provide a summary of the applicable charges before fulfilling the request. The requestor will be allowed to revise the request in order to reduce the applicable charges, A deposit of up to ten percent of the estimated costs may be required before processing the request.

The above timeframes are simply estimates and processing your request may take longer than predicted. If you have not received notice from us regarding your request within the above timelines, or if you have questions or concerns, feel free to call me at (253) 931-4932.

Sincerely,

Jon Aarstad

Director of Human Resources

253-931-4900

From: Auburn School District

September 29, 2020

Dear Public Citizen,

Thank you for the email.

The district is in the process of gathering the response records for your request. Once the documents have been gathered, the district will provide you with an estimate of the fees associated with your request.

You can expect an update or the estimated fees by October 19, 2020.

We appreciate your patience.

Sincerely,
Jon Aarstad

From: Auburn School District

October 21, 2020

Dear Public Citizen,

This email in is response to your Public Records Request dated, July 21, 2020.

Attached are the documents responsive to your request. Due the minimal amount of fees associated with your request; the fees have been waived.

School Board Agendas and Minutes can be found on the Auburn School District website at:

https://www.auburn.wednet.edu/Page/69

With this email the District closes its response to your July 21, 2020, public records requests.

If you have questions or concerns, feel free to contact me.

Sincerely,

Jon Aarstad

Director of Human Resources

253-931-4900

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