|Submitted||May 31, 2020|
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To Whom It May Concern:
Pursuant to the Georgia Open Records Act, I hereby request the following records:
All internal notes, memos, bulletins, and emails created and/or received from 5/26/2020 to 5/30/2020 containing/mentioning any of the following terms:
- I Can't Breathe
- George Floyd
- Derek Chauvin
- Justice for Floyd
- Black Lives Matte
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.
To Whom It May Concern:
I wanted to follow up on the following Georgia Open Records Act request, copied below, and originally submitted on May 31, 2020. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
The Atlanta Police Department has more than 2,000 employees. Are you able to narrow this request to any specific employee or employees? If not, let me know and we'll go from there. Thank you.
Director, Public Affairs Unit
Atlanta Police Department
226 Peachtree Street SW
Atlanta, GA 30303
Thank you for your reply.
I do not wish to narrow the scope of my request. Most modern email systems - both hosted third-party or on premises - allow system administrators to trivially search for terms with built-in features (e.g. Content Search https://docs.microsoft.com/en-us/microsoft-365/compliance/content-search?view=o365-worldwide ).
Please let me know if any further information or action is required on my end.
We do not have the capability to search emails for just police department police department employees. We can run a search of emails for the entire city. Additionally, emails are only one piece of your request. You also asked for notes, memos and bulletins. Let me know if you want us to direct our information management team to do a search for the terms you provided below for all city emails and I'll give you a cost estimate on the initial data pull. Once we get the data, we will provide you an estimate of cost for reviewing and redacting emails and documents that are exempt under Georgia law., as well as a timetable for production of the documents. Thank you.
Mr. Ader - just want to circle back with you on this one? Do you want us to do an email run for the entire city of Atlanta for these search terms? We have that capability. If you want us to proceed with this, please let us know so we can have our information management team start on it. Thank you.
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