Executive Session Minutes (Middlesex County) (Ashland Town Clerk)

Caitlin Russell filed this request with the Ashland Town Clerk of Ashland, MA.
Status
Completed

Communications

From: Caitlin Russell

To Whom It May Concern:

Pursuant to the Massachusetts Public Records Law, M.G.L. c.66, §10, I hereby request the following records:

Pursuant to Massachusetts General Law Chapter 66, Section 10, I'm requesting all executive session minutes generated, by the Board of Selectmen for the years 2010 through the of end 2015.
Massachusetts law requires that executive session minutes be reviewed and released regularly, and that once the stated purpose for a particular executive session has ended, the minutes of the executive sessions are to be made public.
Please be advised that denial of this request, or redactions made to released materials must be accompanied by citations of the exemptions you believe allow you to withhold the information requested.

I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

I expect the request to be filled in an accessible format, including for screen readers, which provide text-to-speech for persons unable to read print. Files that are not accessible to screen readers include, for example, .pdf image files as well as physical documents.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Caitlin Russell

From: Tara Ward

Greetings:
The Town Clerk's Office is closed and will re-open on Monday November 14.
Please not send an e-mail which is time sensitive.  I will respond to your
email when I return to the office.  Thank you.

Kindly remember that Friday Nov 11 is Veteran's Day and meeting postings are not available.  We will assist you on Monday Nov 14.
--
Register to Vote Online (https://www.sec.state.ma.us/ovr/)
Where do I Vote (http://wheredoivotema.com/bal/MyElectionInfo.aspx)
http://www.sec.state.ma.us/ele/ (http://www.sec.state.ma.us/ele/)
Tara M. Ward, CMC/CMMC

Ashland Town Clerk
Clerk of the Board of Registrars Justice of the Peace Notary Public Commissioner to Qualify Parking Clerk Phone#508.881.0100 ext 7963
Fax#508.881.0145

E-mail: tward@ashlandmass.com (mailto:tward@ashlandmass.com)
Website: www.ashlandmass.com (http://www.ashlandmass.com)
Please remember when writing or responding, the Massachusetts Secretary of State has determined that e-mail is a public record.
Please remember when writing or responding, the Massachusetts Secretary of State has determined that e-mail is a public record. This e-mail is intended to be conveyed only to the designated recipient(s) named above. Any use, dissemination, distribution, or reproduction of this message by unintended recipients is not authorized and may be unlawful.

From: Tara Ward

Caitlin, Attached please find the response from the Town of Ashland
regarding your public records request for meeting minutes.

Please be advised that our meeting minutes are on the Town website at
ashlandmass.com.

Thank you,

Tara

Deadline to Register to vote for the Nov 28, 2016 Special Town Meeting is
Friday Nov 18 at 8pm.

Register to Vote Online <https://www.sec.state.ma.us/ovr/>

Where do I Vote <http://wheredoivotema.com/bal/MyElectionInfo.aspx>

http://www.sec.state.ma.us/ele/

Tara M. Ward, CMC/CMMC
Ashland Town Clerk
Clerk of the Board of Registrars
Justice of the Peace
Notary Public
Commissioner to Qualify
Parking Clerk

Phone#508.881.0100 ext 7963
Fax#508.881.0145
E-mail: tward@ashlandmass.com

Website: www.ashlandmass.com

Please remember when writing or responding, the Massachusetts Secretary of
State has determined that e-mail is a public record.

--

Please remember when writing or responding, the Massachusetts Secretary of
State has determined that e-mail is a public record. This e-mail is
intended to be conveyed only to the designated recipient(s) named above.
Any use, dissemination, distribution, or reproduction of this message by
unintended recipients is not authorized and may be unlawful.

  • PublicRecordsResponseCaitlinRussellMuckrocksReBoSExecMinutes161025

From: Tara Ward

http://www.ashlandmass.com/AgendaCenter

Caitlin, In an effort to assist you, please click on the above link to
access the documents you are requesting. Simply scroll to the Board of
Selectmen and you can find the information.

Thank you,

Tara

Register to Vote Online <https://www.sec.state.ma.us/ovr/>

Where do I Vote <http://wheredoivotema.com/bal/MyElectionInfo.aspx>

http://www.sec.state.ma.us/ele/

Tara M. Ward, CMC/CMMC
Ashland Town Clerk
Clerk of the Board of Registrars
Justice of the Peace
Notary Public
Commissioner to Qualify
Parking Clerk
Records Access Officer

Phone#508.881.0100 ext 7963
Fax#508.881.0145
E-mail: tward@ashlandmass.com

Website: www.ashlandmass.com

Please remember when writing or responding, the Massachusetts Secretary of
State has determined that e-mail is a public record.

--

Please remember when writing or responding, the Massachusetts Secretary of
State has determined that e-mail is a public record. This e-mail is
intended to be conveyed only to the designated recipient(s) named above.
Any use, dissemination, distribution, or reproduction of this message by
unintended recipients is not authorized and may be unlawful.

From: Caitlin Russell

Hello,
I found many of the minutes for regular Board of Selectmen's meetings on the town website, but the executive session minutes do not appear to be posted. I'm requesting all executive session minutes from 2010-2015. If the minutes have not yet been released, I'm requesting that the Board review its executive session minutes and release those that it's appropriate to at this time. Thank you!
Caitlin Russell

From: Tara Ward

Greetings:
The Town Clerk's Office is now closed and will reopen on Tuesday January 3.  Happy New Year!
Please not send an e-mail which is time sensitive.  I will respond to your
email when I return to the office.  Thank you.
--
Register to Vote Online (https://www.sec.state.ma.us/ovr/)
Where do I Vote (http://wheredoivotema.com/bal/MyElectionInfo.aspx)
http://www.sec.state.ma.us/ele/ (http://www.sec.state.ma.us/ele/)
New Public Records Law in effect Jan 1, 2017 (https://www.sec.state.ma.us/pre/prenotice.htm)
Tara M. Ward, CMC/CMMC

Ashland Town Clerk

Phone#508.881.0100 ext 7963 Fax#508.881.0145

E-mail: tward@ashlandmass.com (mailto:tward@ashlandmass.com)
Website: www.ashlandmass.com (http://www.ashlandmass.com)
Please remember when writing or responding, the Massachusetts Secretary of State has determined that e-mail is a public record.
Please remember when writing or responding, the Massachusetts Secretary of State has determined that e-mail is a public record. This e-mail is intended to be conveyed only to the designated recipient(s) named above. Any use, dissemination, distribution, or reproduction of this message by unintended recipients is not authorized and may be unlawful.

From: Tara Ward

Caitlin,

Attached is the link to all BOS minutes from 2008 forward. Tara

https://drive.google.com/drive/folders/0B6aXOr7swLljb2lDbVBabFZodG8?usp=sharin

Register to Vote Online <https://www.sec.state.ma.us/ovr/>

Where do I Vote <http://wheredoivotema.com/bal/MyElectionInfo.aspx>

http://www.sec.state.ma.us/ele/

New Public Records Law in effect Jan 1, 2017
<https://www.sec.state.ma.us/pre/prenotice.htm>

Tara M. Ward, CMC/CMMC
Ashland Town Clerk

Phone#508.881.0100 ext 7963
Fax#508.881.0145
E-mail: tward@ashlandmass.com

Website: www.ashlandmass.com

Please remember when writing or responding, the Massachusetts Secretary of
State has determined that e-mail is a public record.

--

Please remember when writing or responding, the Massachusetts Secretary of
State has determined that e-mail is a public record. This e-mail is
intended to be conveyed only to the designated recipient(s) named above.
Any use, dissemination, distribution, or reproduction of this message by
unintended recipients is not authorized and may be unlawful.

From: Caitlin Russell

Hello,
The minutes you sent me are for regular sessions, but my request os for executive session minutes from 2010-2015. In the minutes from Feb. 24, 2011, reference is made to the approval of executive session minutes from Jan. 5, 2011, and Feb. 14, 2011, but those executive session minutes are not included in the file. Can you please send the requested executive session minutes, or an estimate on when you might be able to fill this request? Thanks!
Caitlin Russell

From: Tara Ward

The executive session minutes of the BOS are included in the link we sent
as I went over this with the IT Dept. Tara

Register to Vote Online <https://www.sec.state.ma.us/ovr/>

Where do I Vote <http://wheredoivotema.com/bal/MyElectionInfo.aspx>

http://www.sec.state.ma.us/ele/

New Public Records Law in effect Jan 1, 2017
<https://www.sec.state.ma.us/pre/prenotice.htm>

Tara M. Ward, CMC/CMMC
Ashland Town Clerk

Phone#508.881.0100 ext 7963
Fax#508.881.0145
E-mail: tward@ashlandmass.com

Website: www.ashlandmass.com

Please remember when writing or responding, the Massachusetts Secretary of
State has determined that e-mail is a public record.

--

Please remember when writing or responding, the Massachusetts Secretary of
State has determined that e-mail is a public record. This e-mail is
intended to be conveyed only to the designated recipient(s) named above.
Any use, dissemination, distribution, or reproduction of this message by
unintended recipients is not authorized and may be unlawful.

From: Caitlin Russell

I think there are at least some executive session meeting minutes missing, for example, Jan. 5, 2011, and Feb. 14, 2011. While there are numerous references to convening executive session, there don't appear to be actual executive session minutes.

From: Tara Ward

Caitlin,

We are happy to help you look for these documents. It would be most
helpful if we had a list of exact dates to narrow the search.

Thank you.

Tara

Register to Vote Online <https://www.sec.state.ma.us/ovr/>

Where do I Vote <http://wheredoivotema.com/bal/MyElectionInfo.aspx>

http://www.sec.state.ma.us/ele/

New Public Records Law in effect Jan 1, 2017
<https://www.sec.state.ma.us/pre/prenotice.htm>

Tara M. Ward, CMC/CMMC
Ashland Town Clerk

Phone#508.881.0100 ext 7963
Fax#508.881.0145
E-mail: tward@ashlandmass.com

Website: www.ashlandmass.com

Please remember when writing or responding, the Massachusetts Secretary of
State has determined that e-mail is a public record.

--

Please remember when writing or responding, the Massachusetts Secretary of
State has determined that e-mail is a public record. This e-mail is
intended to be conveyed only to the designated recipient(s) named above.
Any use, dissemination, distribution, or reproduction of this message by
unintended recipients is not authorized and may be unlawful.

From: Tara Ward

Caitlin, I just found the minutes you are requesting. If you click on the
green check for minutes they are there. Tara

Register to Vote Online <https://www.sec.state.ma.us/ovr/>

Where do I Vote <http://wheredoivotema.com/bal/MyElectionInfo.aspx>

http://www.sec.state.ma.us/ele/

New Public Records Law in effect Jan 1, 2017
<https://www.sec.state.ma.us/pre/prenotice.htm>

Tara M. Ward, CMC/CMMC
Ashland Town Clerk

Phone#508.881.0100 ext 7963
Fax#508.881.0145
E-mail: tward@ashlandmass.com

Website: www.ashlandmass.com

Please remember when writing or responding, the Massachusetts Secretary of
State has determined that e-mail is a public record.

--

Please remember when writing or responding, the Massachusetts Secretary of
State has determined that e-mail is a public record. This e-mail is
intended to be conveyed only to the designated recipient(s) named above.
Any use, dissemination, distribution, or reproduction of this message by
unintended recipients is not authorized and may be unlawful.

From: Caitlin Russell

There is one set of executive session minutes for the five years requested. Is that correct?

From: Tara Ward

I am not sure. Do you have any dates? Tara

Register to Vote Online <https://www.sec.state.ma.us/ovr/>

Where do I Vote <http://wheredoivotema.com/bal/MyElectionInfo.aspx>

http://www.sec.state.ma.us/ele/

New Public Records Law in effect Jan 1, 2017
<https://www.sec.state.ma.us/pre/prenotice.htm>

Tara M. Ward, CMC/CMMC
Ashland Town Clerk

Phone#508.881.0100 ext 7963
Fax#508.881.0145
E-mail: tward@ashlandmass.com

Website: www.ashlandmass.com

Please remember when writing or responding, the Massachusetts Secretary of
State has determined that e-mail is a public record.

--

Please remember when writing or responding, the Massachusetts Secretary of
State has determined that e-mail is a public record. This e-mail is
intended to be conveyed only to the designated recipient(s) named above.
Any use, dissemination, distribution, or reproduction of this message by
unintended recipients is not authorized and may be unlawful.

From: Caitlin Russell

The only set of executive session minutes is for Jan. 5, 2011. It's in the 2012 folder. Is that the only set of executive session minutes that has been approved for release for the years 2010-2015?

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