Persistent Surveillance Systems Invoices (Arlington Police Department)

Brandon Smith filed this request with the Arlington Police Department of Arlington, TX.
Tracking # OR2016-21435
Status
Completed

Communications

From: Brandon Smith

To Whom It May Concern:

Pursuant to the Texas Public Information Act, I hereby request the following records:

All records responsive to the below requests dated from January 1, 2014 through July 28, 2016.
- The full documentation of all contracts or non-disclosure agreements (enacted OR IN EFFECT between the above dates) with the companies "Persistent Surveillance Systems" or "Vigilant Solutions"
- Copies of all invoices to or from these companies, and documents sufficient to show any and all disbursement of public funds to either company
- The full documentation of all contracts (enacted OR IN EFFECT between the above dates) with any company other than the two cited above, in which said company provides your department with equipment or services (including software) for 1. license plate scanning or reading or automatic photographing; 2. aerial surveillance, excluding monitoring roadways for speed infractions.
- Copies of all invoices to or from any company that fits the description in the prior paragraph, and documents sufficient to show any disbursement of public funds to any company that fits this description
- All emails between police department email accounts and users on the domains "pss-1.com" or "vigilantsolutions.com". (One example would be brian.schockley@vigilantsolutions.com. Users on the domain would be in the form of XXXXXXXXX@vigilantsolutions.com)
- All paper-based communications between your department and Persistent Surveillance Systems, and between your department and Vigilant Solutions. In asking for all paper and electronic correspondence, this request necessarily includes marketing materials and descriptions of product capabilities for any device, software, or access/capability this department has purchased. A circuit court judge in Illinois recently ruled that non-disclosure agreements signed by public bodies do not trump freedom of information laws when it comes to surveillance equipment/capability purchased by police. Citation:
http://arstechnica.com/tech-policy/2016/01/chicago-police-must-finally-produce-stingray-records-judge-orders/
- Documents sufficient to show all rules or regulations governing the use of products (hardware or software) that do 1. license plate scanning or reading or automatic photographing; 2. aerial surveillance, excluding monitoring roadways for speed infractions.
- The text of all agreements (whether formal, email, memo, or otherwise) between your department and any other public body or department that allows your department to use or access the capabilities of 1. license plate scanning or reading or automatic photographing; 2. aerial surveillance, excluding monitoring roadways for speed infractions.
- Documents sufficient to show the month and year your department first entered a program of scanning license plates or accessing a database of scanned plates, if it indeed has such a program (and end date of said program if it has ended).
- Documents sufficient to show the total number of license plates scanned in your department's jurisdiction (whether the jurisdiction in this case is precisely or roughly represented) since the department began its plate-scanning program or first purchased access to such a program
- Documents sufficient to show the month and year your department first entered a program of persistent aerial surveillance, if it indeed has such a program (and end date of said program if it has ended).
- Documents sufficient to show the number of plane-hours of aerial surveillance (excluding monitoring roadways for speed infractions) purchased by your department within the dates at the top of this request. For example, one plane flying for four hours is four plane-hours. Two planes flying for four hours is eight plane-hours.
- Documents sufficient to show any attempt made by a representative of your department to inform the public about automatic license plate readers or persistent aerial surveillance. This could include but is not limited to records of town hall meetings, quotes from police spokespeople in local media, or text from the department's website.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Brandon Smith

From: City of Arlington - Open Records

**DO NOT REPLY TO THIS EMAIL AS IT WILL NOT BE RECEIVED**
***IF YOU NEED TO CONTACT THE STAFF MEMBER RESPONDING TO THIS REQUEST, PLEASE VISIT THE FOLLOWING LINK TO UPDATE OR PROVIDE ADDITIONAL INFORMATION ABOUT THE REQUEST***
http://mygovhelp.org/ARLINGTONTX/_cs/CustomerIssues.aspx?&coid= (http://mygovhelp.org/ARLINGTONTX/_cs/CustomerIssues.aspx?&coid=)
Dear Brandon Smith,
Welcome to the City of Arlington Open Records Center. We have received your Open Records Request.
The Texas Public Information Act does not require a governmental body to create new information, to do legal research, or to answer questions. The request must ask for records or information already in existence. The governmental body will try to complete the request as soon as possible with notification if the request will require more than 10 business days to complete. The governmental body may collect a fee as prescribed by law or regulation for the requested documents. If a fee is not prescribed by law or regulation, the fee shall be the actual cost of duplicating the record(s).
You can monitor the progress of this issue at the link below and you'll receive an email when your request has been completed. Again, thank you for using the Open Records Center.
Sincerely,
The City of Arlington
Track the issue status and respond at:
http://mygovhelp.org/ARLINGTONTX//_cs/RequestEdit.aspx?rid=28776 (http://mygovhelp.org/ARLINGTONTX//_cs/RequestEdit.aspx?rid=28776)

From: City of Arlington - Open Records

--- Please respond above this line ---

Mr. Smith,

Attached please find a letter pertaining to your open records request that was sent to the Attorney General. If you have any questions, please do not hesitate to contact me.

Thank you,
Dawn Roberts
Assistant City Attorney
(817)459-6878 dawn.roberts@arlingtontx.gov (mailto:dawn.roberts@arlingtontx.gov)

From: City of Arlington - Open Records

--- Please respond above this line ---
Mr. Smith,

Attached please find a letter that was sent to the Attorney General regarding your open records request. If you have any questions, please do not hesitate to contact me.

Thank you,
Dawn Roberts
Assistant City Attorney
(817)459-6878
dawn.roberts@arlingtontx.gov

From: Arlington Police Department

The request has been rejected by the agency.

From: City of Arlington - Open Records

--- Please respond above this line ---
10/31/2016
Brandon Smith
411A Highland Avenue
Somerville, MA 02144
RE: Attorney General Response-W028776
Dear Brandon Smith,
Attached are the records responsive to your request per the Attorney General Ruling.
Sincerely,
Police Records
Under the Texas Public Information Act you have the right to request access for inspection or copies of the requested records.  Failure to make arrangements for inspection or payment for copies by the 30th day after notice of their availability will result in the closure of your request.

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