Arkansas State Employees (2015 - 2018)

Nicole Kanu filed this request on behalf of Ben Goehring with the Department Of Transformation And Shared Services of Arkansas.

It is a clone of this request.

Submitted Oct. 25, 2022
Status
Completed

Communications

From: Ben Goehring

Subject: Arkansas Freedom of Information Act Request: Arkansas State Employees (2015 - 2018)

Email

To Whom It May Concern:

Pursuant to the Arkansas Freedom of Information Act, I hereby request the following records:

Monthly electronic listings of all employees of the Arkansas Executive Branch from January 1, 2015 to December 31, 2018. Specifically, I am seeking electronic listings of all individuals employed within the offices of the Governor and Lieutenant Governor and all state agencies, commissions, and departments for each month from January 1, 2015 to December 31, 2018.

For each month, I’m seeking a spreadsheet, database, or delimited text file(s) — not paper records or a PDF created from data — with the following fields for each employee: full legal name, unique employee identification code, title, department or agency, race, gender, full-time/part-time status, location, hire date, termination date, civil service status, and gross annual salary. If you cannot produce any of these fields, please let me know and generate only the available variables.

If these data are not available at monthly intervals, please produce the datasets at the most frequent interval possible. For example, if the data is not available monthly, please produce the data at quarterly intervals.

In addition, please include any lookup tables that may be needed to interpret the data. For example, if departments are listed with codes linked to a separate table, I will be happy to join the records myself, rather than require your staff to do so.

I am comfortable working with large data sets and can receive the records in a variety of formats (.dbf, .csv, .mdb, etc).

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.

Sincerely,

Nicole Kanu, a citizen of Arkansas, in coordination with Ben Goehring.

From: Department Of Transformation And Shared Services

Subject: Re: Arkansas Freedom of Information Act Request: Arkansas State Employees (2015 - 2018)

Email

Dear Requestor,

We are in receipt of your Arkansas Freedom of Information Request dated October 25, 2022. We are reviewing your request and determining what responsive information we have in our records.

Because this is a voluminous request, it will take time to gather and collate responsive information. Once we determine what responsive information we have, Arkansas law requires us to notify the subject of the records and allow them an opportunity to request an Attorney General's Opinion regarding the records we intend to release. We will provide you an update on the request by COB Friday, October 28th.

If you have any questions or would like to discuss this issue, my contact information is below.

Jennifer Elkins

Statewide Program Manager

Transformation and Shared Services, Office of Personnel Management

o. 501.682.5350

jennifer.elkins@arkansas.gov<mailto:jennifer.elkins@arkansas.gov>

EPIC Service

From: Department Of Transformation And Shared Services

Subject: RE: Arkansas Freedom of Information Act Request: Arkansas State Employees (2015 - 2018)

Email

Dear Requestor,

To update you on the status of your Arkansas Freedom of Information Request dated October 25, 2022, we ran the necessary reports to gather the responsive information we have. We have determined that your request seeks information that is derived from personnel records, other than salary information. Accordingly, we must notify affected individuals pursuant to the Arkansas Freedom of Information Act. If an affected individual seeks an Attorney General opinion, we will comply with the requirements of the Arkansas Freedom of Information Act. However, if no opinion is sought, we anticipate being able to provide you with responsive records no later than by close of business on November 2, 2022. I will update you if an Attorney General opinion is sought. If you have any questions or need any additional information, please let me know.

Thank you,

Jennifer Elkins
Statewide Program Manager

Transformation and Shared Services, Office of Personnel Management
o. 501.682.5350
jennifer.elkins@arkansas.gov<mailto:jennifer.elkins@arkansas.gov>

EPIC Service

From: Department Of Transformation And Shared Services

Subject: FOIA Personnel Record Opinion Request

Email

Good afternoon,

I have attached a request for an opinion regarding the release of certain personnel records under FOIA. Please let me know if you have any questions.

Thank you,

[A close up of a logo Description automatically generated]
Jennifer Elkins
Statewide Program Manager

Transformation and Shared Services, Office of Personnel Management
o. 501.682.5350
jennifer.elkins@arkansas.gov<mailto:jennifer.elkins@arkansas.gov>

EPIC Service

From: Department Of Transformation And Shared Services

Subject: FW: FOIA Personnel Record Opinion Request

Email

Good afternoon,

I have attached a request for an opinion regarding the release of certain personnel records under FOIA. Please let me know if you have any questions.

Thank you,

[A close up of a logo Description automatically generated]
Jennifer Elkins
Statewide Program Manager

Transformation and Shared Services, Office of Personnel Management
o. 501.682.5350
jennifer.elkins@arkansas.gov<mailto:jennifer.elkins@arkansas.gov>

EPIC Service

From: Ben Goehring

Subject: RE: Arkansas Freedom of Information Act Request: Arkansas State Employees (2015 - 2018)

Email

This looks great -- thanks!

Ben

From: Department Of Transformation And Shared Services

Subject: None

Web

Good afternoon,

The requested records will be submitted along with this message in the form of 48 Excel spreadsheets and 2 tables to interpret the data. TSS does not have information regarding civil service status. Additionally, the Arkansas Attorney General has opined that unique employee identification codes are not subject to disclosure. TSS has further redacted the information for Commissioned Officer of the Arkansas State Police. This decision is relying upon the analysis in Ark. State Police v. Racop, 2022 Ark. 17, 638 S.W.3d 1 (Ark. 2022). Thank you.

From: Department Of Transformation And Shared Services

Subject: None

Web

2015

From: Department Of Transformation And Shared Services

Subject: None

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2016

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From: Department Of Transformation And Shared Services

Subject: None

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2017

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From: Department Of Transformation And Shared Services

Subject: None

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2018

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From: Department Of Transformation And Shared Services

Subject: None

Web

Tables to interpret the data.

From: Ben Goehring

Subject: RE: Arkansas Freedom of Information Act Request: Arkansas State Employees (2015 - 2018)

Email

Thank you so much for your continued assistance!

Best,
Ben

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