Cirkled in documents (Arizona State University)
| Tracking # |
1719 |
| Multi Request | Cirkled in documents |
| Submitted | Aug. 11, 2020 |
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Communications
From: Todd Feathers
To Whom It May Concern:
Pursuant to the Arizona Public Records Law, I hereby request the following records:
1) All contracts and invoices between the university and Cirkled in (https://www.cirkledin.com/college-recruitment-portal.php).
2) All statements of work (SoWs), project proposals, or comparable documents describing the details of the services/products Cirkled in was contracted to perform or deliver.
3) All agreements between the university and Cytilife governing use, retention, and sharing of data--including aggregate data--collected by Cirkled in's system(s).
4) All university policies pertaining to employee use of Cirkled in for recruitment or other purposes.
5) All user manuals/training material provided to the university by Cirkled in. This should include videos, slideshows, etc.
I ask that all fees be waived as I am a journalist and I intend to use the requested records to publish articles in the public interest and not for any commercial purpose.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter.
I look forward to receiving your response to this request within 10 business days.
Sincerely,
Todd Feathers
From: Arizona State University
Dear Mr. Feathers:
I am in receipt of your public records request dated August 13, 2020.
The Office of General Counsel will coordinate the collection, review, and inspection of the relevant records for your request. We are in the process of contacting the appropriate departments and/or individuals at ASU who may have materials responsive to your request.
Sincerely,
Caitlyn Baker
Administrative Specialist
Office of General Counsel | Arizona State University
Office: (480) 965-4553 | Fax: (480) 965-0984
ogc.asu.edu<http://ogc.asu.edu/> | Caitlyn.Baker@asu.edu<mailto:Caitlyn.Baker@asu.edu>
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Arizona Public Records Law request, copied below, and originally submitted on Aug. 11, 2020. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Arizona State University
Dear Mr. Feathers:
Thank you for your inquiry regarding the status of your public records request.
We are continuing to work diligently to fulfill your request, and will provide documents to you as soon as we are able to do so.
We receive numerous requests for records, many of which, like yours, require that documents be gathered from multiple sources and reviewed to determine whether they are responsive and whether any confidential information must be redacted before they can be produced. In addition, where the documents covered by the request include confidential or trade secret information received from third parties, it is necessary for us to confer with those parties to confirm whether any of their information must be redacted prior to release.
I will be in touch when we have documents available to release to you.
Sincerely,
Caitlyn Baker
Administrative Specialist
Office of General Counsel | Arizona State University
Office: (480) 965-4553 | Fax: (480) 965-0984
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~WRD144
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Arizona Public Records Law request, copied below, and originally submitted on Aug. 11, 2020. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Arizona Public Records Law request, copied below, and originally submitted on Aug. 11, 2020. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Arizona Public Records Law request, copied below, and originally submitted on Aug. 11, 2020. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Arizona Public Records Law request, copied below, and originally submitted on Aug. 11, 2020. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Arizona State University
Dear Mr. Feathers/MuckRock News:
The Office of General Counsel at Arizona State University has coordinated the collection, review, and inspection of the relevant records for your request:
1) All contracts and invoices between the university and Cirkled in (https://www.cirkledin.com/college-recruitment-portal.php).
2) All statements of work (SoWs), project proposals, or comparable documents describing the details of the services/products Cirkled in was contracted to perform or deliver.
3) All agreements between the university and Cytilife governing use, retention, and sharing of data--including aggregate data--collected by Cirkled in's system(s).
4) All university policies pertaining to employee use of Cirkled in for recruitment or other purposes.
5) All user manuals/training material provided to the university by Cirkled in. This should include videos, slideshows, etc.
The only responsive document is the attached Purchase Order. This email will constitute ASU's full response to your public records request, and we will treat your request as having been satisfied.
Regards,
Tinkerbelle Dougherty
Public Records Request Coordinator
Office of General Counsel
Arizona State University
P.O. Box 877405
Tempe, Arizona 85287-7405
Phone: (480) 727-8043 Fax: (480) 965-0984
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1719 PO as contract
From: Todd Feathers
Hello Tinkerbelle,
Thank you very much for your response to my request, but I do not believe a sufficient search for responsive records has been conducted. I find it hard to believe that Arizona State University signed a contract with an ed tech vendor and the only documentation of that deal is a one-page purchase order.
ASU doesn't have any privacy policy in place with Cirkled In? It never signed a formal contract? Cirkled In provided no material instructing ASU staff how to use its service?
I respectfully request that you initiate a substantive search for the records. I do not consider this request closed.
Todd Feathers
From: Arizona State University
Dear Mr. Feathers/MuckRock News:
Thank you for your follow-up email. The $0.00 purchase order is the only responsive document. It was generated when Cirkled-In shared some limited information to allow ASU to evaluate its product. There is no ongoing contractual relationship with Cirkled-In. Your assertion that the University's search was incomplete is premised on an erroneous assumption that ASU entered into a contract with Cirkled-In for its services. Again, it has not done so, and the purchase order you have been provided is the only document responsive to your request. Therefore, the request is deemed complete and will be closed.
Regards,
Tinkerbelle Dougherty
Public Records Request Coordinator
Office of General Counsel
Arizona State University
P.O. Box 877405
Tempe, Arizona 85287-7405
Phone: (480) 727-8043 Fax: (480) 965-0984