Arizona records management required materials (State Bar of Arizona)

Beryl Lipton filed this request with the State Bar of Arizona of Arizona.
Est. Completion None
Status
Fix Required

Communications

From: Beryl Lipton

To Whom It May Concern:

Pursuant to the state open records law, Ariz. Rev. Stat. Ann. Secs. 39-121 to 39-122 and 39-128, I hereby request the following records:

The most recently submitted versions of the following materials required to be prepared by each agency of the State of Arizona as outlined in Arizona Revised Statutes §41-151.14:

• All schedules proposing the length of time each records series warrants retention for administrative, legal or fiscal purposes
• The list of public records in the agency’s custody that are not needed in the transaction of current business and that are not considered to have sufficient administrative, legal or fiscal value to warrant their inclusion in established disposal schedules.
• The list of all essential public records in the custody of the agency.
• The designated individual within this agency tasked with the records management program and applicable contact information.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.

Sincerely,

Beryl Lipton

From: Rick R. DeBruhl

Ms. Lipton,
Your records request was forwarded to me.

It actually comes at an interesting time because we are just in the midst of adopting a public records policy. While our organization has the responsibility to regulate attorneys in Arizona, we are not a state agency. In fact, the Bar is a private non-profit which has not been subject to the court's public records policy. Having said that, we have traditionally been very open about all of the Bar's information and release whatever we can which is not limited by Supreme Court Rules (this applies to some aspects of attorney discipline cases very similar to other court cases).

However, as of January 1, the Arizona Supreme Court adopted a new rule governing the Bar which will includes a public records provision. The court is in the midst of reviewing the Bar's new public records policy and it will likely be in place by August 1.

Your request appears to be asking for our record retention policies. Those are still in the midst of being finalized along with overall rule.

Once the public records rule has been adopted by the Arizona Supreme Court we will have the guidance to answer your questions. I will likely be the designated individual moving forward for public records.

Please let me know if you have any additional questions.

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________________________________

Rick DeBruhl, Chief Communications Officer
4201 N. 24th St., Suite 100 | Phoenix, AZ 85016-6266
T : 602.340.7335 T : 602.513-6385 F : 602.416.7535
EMAIL: Rick.DeBruhl@staff.azbar.org
www.azbar.org

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From: Rick R. DeBruhl

Ms. Lipton,
As mentioned below, the State Bar of Arizona is not currently subject to public records. Both the court rule and internal policies are in process and will likely take effect in August. I would ask that you re-submit your request at that point.

Rick DeBruhl, Chief Communications Officer
T : 602.340.7335 T : 602.513-6385 F : 602.416.7535

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