Arizona records management required materials (Office of the Attorney General)

Beryl Lipton filed this request with the Office of the Attorney General of Arizona.
Submitted May 8, 2017
Status
Completed

Communications

From: Beryl Lipton

Subject: Public Records Request: Arizona records management required materials (Office of the Attorney General)

Fax

To Whom It May Concern:

Pursuant to the state open records law, Ariz. Rev. Stat. Ann. Secs. 39-121 to 39-122 and 39-128, I hereby request the following records:

The most recently submitted versions of the following materials required to be prepared by each agency of the State of Arizona as outlined in Arizona Revised Statutes §41-151.14:

• All schedules proposing the length of time each records series warrants retention for administrative, legal or fiscal purposes
• The list of public records in the agency’s custody that are not needed in the transaction of current business and that are not considered to have sufficient administrative, legal or fiscal value to warrant their inclusion in established disposal schedules.
• The list of all essential public records in the custody of the agency.
• The designated individual within this agency tasked with the records management program and applicable contact information.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.

Sincerely,

Beryl Lipton

From: Diaz, Bethany

Subject: Records Request

Email

MuckRock
Dept MR 37454
411A Highland Ave
Somerville, MA 02144

RE: Public Records Request from Beryl Lipton dated 5/8/2017

Mr. Lipton,

The Arizona Attorney General's Office is in receipt of your public records request (as attached) and it will be submitted for processing.

Thank you,

Bethany Diaz
Deputy Public Information Officer
Office of the Arizona Attorney General
1275 W. Washington Street
Phoenix, AZ 85007

From: MuckRock

Subject: RE: Public Records Request: Arizona records management required materials (Office of the Attorney General)

Email

Hello Ms. Diaz,

Thanks so much for the update.

Hope the week goes well!

Best,
Beryl

From: Diaz, Bethany

Subject: RE: Public Records Request: Arizona records management required materials (Office of the Attorney General)

Email

Hi Beryl,

I will follow up. I will circle back once I receive a response.

Thank you,

Bethany Diaz
Deputy Public Information Officer
Office of the Arizona Attorney General
1275 W. Washington Street
Phoenix, AZ 85007

From: Diaz, Bethany

Subject: RE: Public Records Request: Arizona records management required materials (Office of the Attorney General)

Email

Ms. Lipton,

Please find attached a letter of response in addition to a responsive record to your request.

Thank you,

Bethany Diaz
Deputy Public Information Officer
Office of the Arizona Attorney General
1275 W. Washington Street
Phoenix, AZ 85007

From: Hale, Ted

Subject: public records request

Email

Greetings,

I'm Ted Hale, brand new to Arizona Records Management. I apologize for the delay in getting this public records request to you, we've had quite a lot of turnover and are combining staff positions in light of our lack of finances. I hope this fulfills your request.

To answer the request:

1) All schedules proposing the length of time each records series warrants retention for administrative, legal or fiscal purposes. Here is a link to all the official retention schedules. As you know some of these are works in progress, some will be changed back and forth between Custom and General depending on the shifting needs of those keeping these records: https://www.azlibrary.gov/arm/retention-schedules

2) The list of public records in the agency's custody that are not needed in the transaction of current business and that are not considered to have sufficient administrative, legal or fiscal value to warrant their inclusion in established disposal schedules. We searched extensively and could find no such digital copy of this list, but being brand new, I'm not familiar with our paper records yet. I will continue to search our paper records to try to find one. If I'm successful I will get it to you right away.

3) The list of all essential public records in the custody of the agency. See attached

4) the designated individual within the agency tasked with the records management program and applicable contact information. (see attached) my contact information is also below.

Thanks for your patience.

Ted

Dr. Ted Hale, Director
Archives and Records Management
A division of the Arizona Secretary of State
thale@azlibrary.gov<mailto:thale@azlibrary.gov>
(602) 926-3736
[ARPsummer1b]
Public Disclosure Notice: This message and any messages in response to the sender of this message may be subject to a public records request.

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