Arizona records management required materials (Department of Child Safety)

Beryl Lipton filed this request with the Department of Child Safety of Arizona.
Submitted May 8, 2017
Status
Completed

Communications

From: Beryl Lipton

Subject: Public Records Request: Arizona records management required materials (Department of Child Safety)

Email

To Whom It May Concern:

Pursuant to the state open records law, Ariz. Rev. Stat. Ann. Secs. 39-121 to 39-122 and 39-128, I hereby request the following records:

The most recently submitted versions of the following materials required to be prepared by each agency of the State of Arizona as outlined in Arizona Revised Statutes §41-151.14:

• All schedules proposing the length of time each records series warrants retention for administrative, legal or fiscal purposes
• The list of public records in the agency’s custody that are not needed in the transaction of current business and that are not considered to have sufficient administrative, legal or fiscal value to warrant their inclusion in established disposal schedules.
• The list of all essential public records in the custody of the agency.
• The designated individual within this agency tasked with the records management program and applicable contact information.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.

Sincerely,

Beryl Lipton

From: DaRonco, Darren K

Subject: DCS request

Email

Hi Ms. Lipton,

Attached is a copy of our record retention schedule.
I am working on the rest of your request.

[cid:image002.png@01D10FD5.811CBD10]
Darren DaRonco
Public Information Officer
Department of Child Safety
3003 N. Central Ave.
Phoenix, AZ 85012
Ph: 602-255-2564
Email: Darren.DaRonco@azdcs.gov
AZDCS Website<https://dcs.az.gov/>| Twitter<https://twitter.com/search/?q=from%3AAZ_DCS+OR+from%3Adcsgregmckay&ref_src=twsrc%5Etfw>| to report child abuse or neglect: 1-888-SOS-CHILD

Please note my email has changed to Darren.DaRonco@azdcs.gov.

From: Beryl Lipton

Subject: RE: Public Records Request: Arizona records management required materials (Department of Child Safety)

Email

Hello Mr. DaRonco,

Thanks so much for getting back to me so quickly. I'll look forward to hearing from you again.

Best wishes,
Beryl

From: DaRonco, Darren K

Subject: RE: Public Records Request: Arizona records management required materials (Department of Child Safety)

Email

Our designated individual in charge of records and non-essential records are filed with the Arizona State Library, Archives and Public Records.
You can find contact information at this link: https://www.azlibrary.gov/

Thanks,

[cid:image002.png@01D10FD5.811CBD10]
Darren DaRonco
Public Information Officer
Department of Child Safety
3003 N. Central Ave.
Phoenix, AZ 85012
Ph: 602-255-2564
Email: Darren.DaRonco@azdcs.gov
AZDCS Website<https://dcs.az.gov/>| Twitter<https://twitter.com/search/?q=from%3AAZ_DCS+OR+from%3Adcsgregmckay&ref_src=twsrc%5Etfw>| to report child abuse or neglect: 1-888-SOS-CHILD

Please note my email has changed to Darren.DaRonco@azdcs.gov.

From: Department of Child Safety

Subject: Public Records Request: Arizona records management required

Email

Dear Mr. Lipton:
This email is in response to your public records request received May 8, 2017 regarding The Essential Records List, ADOA's retention schedule and designated individuals. We recently changed the ADOA contacts and wanted you to have the most updated documentation, which is attached. Regarding your other questions, the Essential Records List is also attached and you have already been provided with the retention schedule.
Please feel free to contact me if you have any questions.
Sincerely,

Megan Rose
Director of Communications
ADOA - Director's Office | State of Arizona
100 North 15th Avenue, Suite 401, Phoenix, AZ 85007
p: 602-542-1681 | m: 602-826-5406 | megan.rose@azdoa.gov<mailto:megan.rose@azdoa.gov>
http://doa.az.gov<http://doa.az.gov/>

To Whom It May Concern:
Pursuant to the state open records law, Ariz. Rev. Stat. Ann. Secs. 39-121 to 39-122 and 39-128, I hereby request the following records:
The most recently submitted versions of the following materials required to be prepared by each agency of the State of Arizona as outlined in Arizona Revised Statutes §41-151.14:
* All schedules proposing the length of time each records series warrants retention for administrative, legal or fiscal purposes
* The list of public records in the agency's custody that are not needed in the transaction of current business and that are not considered to have sufficient administrative, legal or fiscal value to warrant their inclusion in established disposal schedules.
* The list of all essential public records in the custody of the agency.
* The designated individual within this agency tasked with the records management program and applicable contact information.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.
Sincerely,
Beryl Lipton
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For mailed responses, please address (see note):
MuckRock
DEPT MR 37440
411A Highland Ave
Somerville, MA 02144-2516
PLEASE NOTE: This request was filed by a MuckRock staff reporter. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.Hi
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