Arizona records management required materials (Department of Administration)

Beryl Lipton filed this request with the Department of Administration of Arizona.
Submitted May 8, 2017
Status
Completed

Communications

From: Beryl Lipton

Subject: Public Records Request: Arizona records management required materials (Department of Administration)

Email

To Whom It May Concern:

Pursuant to the state open records law, Ariz. Rev. Stat. Ann. Secs. 39-121 to 39-122 and 39-128, I hereby request the following records:

The most recently submitted versions of the following materials required to be prepared by each agency of the State of Arizona as outlined in Arizona Revised Statutes §41-151.14:

• All schedules proposing the length of time each records series warrants retention for administrative, legal or fiscal purposes
• The list of public records in the agency’s custody that are not needed in the transaction of current business and that are not considered to have sufficient administrative, legal or fiscal value to warrant their inclusion in established disposal schedules.
• The list of all essential public records in the custody of the agency.
• The designated individual within this agency tasked with the records management program and applicable contact information.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.

Sincerely,

Beryl Lipton

From: Department of Administration

Subject: Fwd: Public Records Request: Arizona records management required

Email

Dear Sir/Madam,

In response to your email regarding your May 2017 public records request,
the Arizona Department of Administration submitted it's official response
on December 11, 2017 - see below. This request has been fulfilled and
closed. Please let me know if you have any questions.

Best,

*Teleia Galaviz*
Public Information Liaison
Office of the Director
ADOA | State of Arizona
100 N. 15th Ave, Phoenix, AZ 85007
Office: 602.542.6019 | Mobile: 602.245.0730
Email: Teleia.Galaviz@azdoa.gov

[image: Image result for arizona state seal]

---------- Forwarded message ---------
From: Megan Rose <Megan.Rose@azdoa.gov>
Date: Mon, Dec 11, 2017 at 8:55 AM
Subject: Public Records Request: Arizona records management required
To: requests@muckrock.com <
requests@muckrock.com>

Dear Mr. Lipton:

This email is in response to your public records request received May 8,
2017 regarding The Essential Records List, ADOA’s retention schedule and
designated individuals. We recently changed the ADOA contacts and wanted
you to have the most updated documentation, which is attached. Regarding
your other questions, the Essential Records List is also attached and you
have already been provided with the retention schedule.

Please feel free to contact me if you have any questions.

Sincerely,

*Megan Rose*

Director of Communications

ADOA – Director’s Office | State of Arizona

100 North 15th Avenue, Suite 401, Phoenix, AZ 85007

p: 602-542-1681 | m: 602-826-5406 | *megan.rose@azdoa.gov
<megan.rose@azdoa.gov>*

http://doa.az.gov

To Whom It May Concern:

Pursuant to the state open records law, Ariz. Rev. Stat. Ann. Secs. 39-121
to 39-122 and 39-128, I hereby request the following records:

The most recently submitted versions of the following materials required to
be prepared by each agency of the State of Arizona as outlined in Arizona
Revised Statutes §41-151.14:

• All schedules proposing the length of time each records series warrants
retention for administrative, legal or fiscal purposes
• The list of public records in the agency’s custody that are not needed in
the transaction of current business and that are not considered to have
sufficient administrative, legal or fiscal value to warrant their inclusion
in established disposal schedules.
• The list of all essential public records in the custody of the agency.
• The designated individual within this agency tasked with the records
management program and applicable contact information.

The requested documents will be made available to the general public, and
this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform
me of the total charges in advance of fulfilling my request. I would prefer
the request filled electronically, by e-mail attachment if available or
CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I
would request your response within ten (10) business days.

Sincerely,

Beryl Lipton

------
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com

For mailed responses, please address (see note):
MuckRock
DEPT MR 37440
411A Highland Ave
Somerville, MA 02144-2516

PLEASE NOTE: This request was filed by a MuckRock staff reporter. Also note
that improperly addressed (i.e., with the requester's name rather than
"MuckRock News" and the department number) requests might be returned as
undeliverable.Hi

'
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