Arizona records management required materials (Cotton Research and Protection Council)

Beryl Lipton filed this request with the Cotton Research and Protection Council of Arizona.
Submitted May 8, 2017
Status
Completed

Communications

From: Beryl Lipton

Subject: Public Records Request: Arizona records management required materials (Cotton Research and Protection Council)

Email

To Whom It May Concern:

Pursuant to the state open records law, Ariz. Rev. Stat. Ann. Secs. 39-121 to 39-122 and 39-128, I hereby request the following records:

The most recently submitted versions of the following materials required to be prepared by each agency of the State of Arizona as outlined in Arizona Revised Statutes §41-151.14:

• All schedules proposing the length of time each records series warrants retention for administrative, legal or fiscal purposes
• The list of public records in the agency’s custody that are not needed in the transaction of current business and that are not considered to have sufficient administrative, legal or fiscal value to warrant their inclusion in established disposal schedules.
• The list of all essential public records in the custody of the agency.
• The designated individual within this agency tasked with the records management program and applicable contact information.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.

Sincerely,

Beryl Lipton

From: Leighton Liesner

Subject: Public Records Request

Email

To whom it may concern,

This communication is to acknowledge the receipt of your public records request and, inform you we are in the process of addressing your request.

Sincerely,

Leighton Liesner
Director
Arizona Cotton Research and Protection Council
3721 E Wier Avenue
Phoenix, AZ 85040
(O) 602-438-0059
(F) 602-438-0407

From: Leighton Liesner

Subject: Arizona Cotton Research public record request

Email

To whom it may concern:

In response to your request please find the following information:

1. All schedules proposing the length of time each records series warrants retention for administrative, legal or fiscal purposes.

-The Arizona Cotton Research and Protection Council uses the general retention schedules for State Agencies, Boards and Commissions which can be obtained at http://apps.azlibrary.gov/records/general.aspx.

2. The list of public records in the agency's custody that are not needed in the transaction of current business and that are not considered to have sufficient administrative, legal or fiscal value to warrant their inclusion in established disposal schedules.

-No such records exist for the agency.

3. The list of all essential public records in the custody of the agency.

-Please see the attached essential records listing "ACRPC Essential Records List.pdf".

4. The designated individual within this agency tasked with the records management program and applicable contact information.

- Records Officer: Tish Bond
3721 E Wier Ave.
Phoenix, AZ 85040
Tish@azcotton.org
Ph. 602-438-0059

Sincerely,

Leighton Liesner
Director
Arizona Cotton Research and Protection Council
3721 E Wier Avenue
Phoenix, AZ 85040
(O) 602-438-0059
(F) 602-438-0407

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