Arizona records management required materials (Corporation Commission)
|Submitted||May 8, 2017|
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From: Beryl Lipton
To Whom It May Concern:
Pursuant to the state open records law, Ariz. Rev. Stat. Ann. Secs. 39-121 to 39-122 and 39-128, I hereby request the following records:
The most recently submitted versions of the following materials required to be prepared by each agency of the State of Arizona as outlined in Arizona Revised Statutes §41-151.14:
• All schedules proposing the length of time each records series warrants retention for administrative, legal or fiscal purposes
• The list of public records in the agency’s custody that are not needed in the transaction of current business and that are not considered to have sufficient administrative, legal or fiscal value to warrant their inclusion in established disposal schedules.
• The list of all essential public records in the custody of the agency.
• The designated individual within this agency tasked with the records management program and applicable contact information.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.
From: Andy Kvesic
The Arizona Corporation Commission is in receipt of your public records request. The request is being processed and the Commission will respond as required by Arizona law.
Andy M. Kvesic
Chief Counsel & Legal Division Director
Arizona Corporation Commission
1200 W. Washington St.
Phoenix, Arizona 85007
Office: (602) 542-6029
Cell: (480) 589-8624
From: Charles Hains
Ms. Lipton, hello and thank you for your record request. I've been assigned to process your request. In light of your interest in a rapid response, I wanted to provide such information as I can that is responsive immediately. With regard to your first request concerning our record retention schedules, those are actually available online on the Arizona Secretary of State's website. The link is https://www.azlibrary.gov/arm/retention-schedules. If you search by "Corporation Commission" you will find the agency specific schedules applicable to the ACC. I would note that these are the agency specific schedules and must be read in conjunction with the general schedules that are applicable to all state agencies. The general schedules are available online at https://www.azlibrary.gov/sites/azlibrary.gov/files/arm-all-general-schedules-2017_05_15.pdf.
Regarding your last inquiry, our record management coordinator and liaison with the state library is Kim Battista. Her email contact is firstname.lastname@example.org<mailto:email@example.com>. However, if you have inquiries that are not in the nature of requests for documents in our possession, the appropriate person to direct those to would be our public information officer, Angie Holdsworth. She can be reached at firstname.lastname@example.org<mailto:email@example.com>.
Regarding your second and third inquiries concerning lists of records in agency custody of documents that are either essential or, conversely, are not needed pursuant to ARS 41-151.14(A)(3) and (4), I am continuing to search for what lists we may have that may be responsive to your request.
If you have any questions concerning this initial response, please do not hesitate to contact me.
Arizona Corporation Commission
Attorney, Legal Division
Ph: (602) 542-3402
Fx: (602) 542-4870
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