Arizona records management required materials (Citizens Clean Elections Commission)

Beryl Lipton filed this request with the Citizens Clean Elections Commission of Arizona.
Submitted May 8, 2017
Status
Completed

Communications

From: Beryl Lipton

Subject: Public Records Request: Arizona records management required materials (Citizens Clean Elections Commission)

Fax

To Whom It May Concern:

Pursuant to the state open records law, Ariz. Rev. Stat. Ann. Secs. 39-121 to 39-122 and 39-128, I hereby request the following records:

The most recently submitted versions of the following materials required to be prepared by each agency of the State of Arizona as outlined in Arizona Revised Statutes §41-151.14:

• All schedules proposing the length of time each records series warrants retention for administrative, legal or fiscal purposes
• The list of public records in the agency’s custody that are not needed in the transaction of current business and that are not considered to have sufficient administrative, legal or fiscal value to warrant their inclusion in established disposal schedules.
• The list of all essential public records in the custody of the agency.
• The designated individual within this agency tasked with the records management program and applicable contact information.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.

Sincerely,

Beryl Lipton

From: Citizens Clean Elections Commission

Subject: None

Mail (Postmarked July 18, 2017)

A copy of documents responsive to the request.

From: Alec Shaffer

Subject: FW: Public Records Request

Email

Ms. Lipton,

I had sent an initial email (copied below) to an email address we were able to find on your website. I apologize if this was not the proper address to send our communications to.

We are happy to provide any information about our agency that we can but had a few questions regarding the specifics of what you would like to receive. Is there a phone number you would be able to provide, so that we could touch base? We will be faxing a reply to you shortly regardless, thanks.

--
Alec Shaffer
Web Content Manager
Citizens Clean Elections Commission
1616 W. Adams St., Suite 110
Phoenix, Arizona 85007
p. 602.364.3539
f. 602-364-3487
[CCEC_Logo]<http://www.azcleanelections.gov/en/>[Icon for web]<https://www.youtube.com/user/AZCCEC>[http://paymentmagnates.com/wp-content/uploads/2014/04/twitter-icon.png]<https://twitter.com/AZCCEC>["f" Logo]<https://www.facebook.com/AZCleanElections>

To ensure compliance with the Open Meeting Law, recipients of this message should not forward it to other board members of the public body. Members of the public body may reply to this message, but they should not send a copy of the reply to other members.

From: Alec Shaffer

Subject: RE: Public Records Request

Email

Ms. Lipton,

Attached please find the retention schedule for the Citizens Clean Elections Commission's documents. In addition, please find the contact information for the designated individual tasked with document management.

We believe this fulfills your public records request. Should you have questions, please do not hesitate to contact us either by email; ccec@azcleanelections.gov<mailto:ccec@azcleanelections.gov> or phone at 602-364-3477.

Designated Individual Contact Information:
Paula Thomas - 602-364-3477
1616 W. Adams, Suite 110
Phoenix, AZ 85007

Also, we've mailed a response to:
MuckRock
DEPT MR 37442
411A Highland Ave
Somerville, MA 02144-2516

The address above was replicated from the fax received from your organization.

--
Alec Shaffer
Web Content Manager
Citizens Clean Elections Commission
1616 W. Adams St., Suite 110
Phoenix, Arizona 85007
p. 602.364.3539
f. 602-364-3487
[CCEC_Logo]<http://www.azcleanelections.gov/en/>[Icon for web]<https://www.youtube.com/user/AZCCEC>[http://paymentmagnates.com/wp-content/uploads/2014/04/twitter-icon.png]<https://twitter.com/AZCCEC>["f" Logo]<https://www.facebook.com/AZCleanElections>

To ensure compliance with the Open Meeting Law, recipients of this message should not forward it to other board members of the public body. Members of the public body may reply to this message, but they should not send a copy of the reply to other members.

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