Municipal materials re: gas leak identification and replacement. (Andover Town Clerk)

Beryl Lipton filed this request with the Andover Town Clerk of Andover, MA.
Est. Completion None
Status
Fix Required

Communications

From: Beryl Lipton

To Whom It May Concern:

Pursuant to the Massachusetts Public Records Law, M.G.L. c.66, §10, I hereby request the following records:

• All policies regarding the identification and replacement of gas line infrastructure within the municipality

• All requests made to the Massachusetts Department of Public Works for information related to gas leaks, as allowed for by the Massachusetts General Laws (https://malegislature.gov/Laws/SessionLaws/Acts/2014/Chapter149)

• All available gas line information regarding the location and severity of gas leaks within this jurisdiction

• The existing schedule of planned or proposed municipal construction projects to occur in the year 2015

• All notifications made to relevant gas companies regarding "the undertaking of a significant project on a public way exposing confirmed natural gas infrastructure," as required by Massachusetts law.

• All "repair and replacement" schedules of gas leaks provided to the municipality by gas companies within this jurisdiction, as provided for by Massachusetts General Laws

I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

I expect the request to be filled in an accessible format, including for screen readers, which provide text-to-speech for persons unable to read print. Files that are not accessible to screen readers include, for example, .pdf image files as well as physical documents.

In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Beryl Lipton

From: Murphy, Lawrence

Ms. Lipton,

Per 950 CMR 32.06, the following is a good faith estimate of the charges for the records you request. Payment is required in advance. Please advise if you wish to proceed.

Search time: (intern @ $11/hr) @ 101.5 hrs = $ 1,116

Photocopies: 9750 pages @ $ 0.20 per page = $ 1,950

Total estimate $3,100

Larry Murphy, CMMC
Town Clerk/Interim Town Manager
36 Bartlet Street
Andover, MA 01810
978-623-8259

From: Beryl Lipton

Hello Mr. Murphy,

Thank you very much for your message. Could you please clarify the nature of the responsive materials and the breakdown of the fee estimate?

Thanks so much,
Beryl

From: Murphy, Lawrence

I’m not sure what further clarification you are looking for?

Larry Murphy, CMMC
Town Clerk/Interim Town Manager
36 Bartlet Street
Andover, MA 01810
978-623-8259

From: Beryl Lipton

Hi Mr. Murphy,

I'm wondering what sorts of materials and the portions of my request to which they would respond. I'm hoping to narrow the most relevant materials from the collection of 9750 pages.

Thanks again!
Beryl

From: Murphy, Lawrence

Beryl,

Via this e-mail I’m putting you in touch with our town engineer Brian Moore. I suspect your request is over broad for what you are looking for.

Brian,

Please see if you can help Beryl narrow her request to something more manageable.

Larry Murphy, CMMC
Town Clerk/Interim Town Manager
36 Bartlet Street
Andover, MA 01810
978-623-8259

From: Moore, Brian

Hi Beryl,
My office has folders of all Gas Company work for the last 13 years, from 2002 to date. The estimate includes time for searching and copying all of these pages as your request does not specify how far back you want. As an option to reduce some of the cost, I can allow you to come in and look through these folders yourself and make copies of anything that you’d like. You can call me at 978-623-8350 x520 to discuss it further too.
Brian Moore
Town Engineer

From: Cronin, Chris

Good morning Mr. Lipton. Your original request was very vague, and in fact asked for all information. Without knowing any more detail, I feel the original estimate is in the right ball park, and in fact would likely add pages as there has been additional work since your request on 6/30/15.

Christopher M. Cronin
Director of Municipal Services
397 Lowell Street
Andover, MA 01810

(978) 623-8350 ext. 511

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