Anchorage, Alaska MV theft

Ben Hallman filed this request with the Anchorage Police Department of Anchorage, AK.
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From: Ben Hallman

To Whom It May Concern:

Pursuant to the Alaska Public Records Act, I hereby request the following records:

Police reports for every motor vehicle break-in and/or larceny from a motor vehicle that occurred in 2015. I want to determine how many vehicle break-ins occurred in your jurisdiction and basic information about each, including what, if anything, was stolen.

I want to see all the information contained in each police report, including, but not limited to, the time and location of each crime; the criminal's method of entry; the make and model of the vehicle; descriptions of what was stolen and where from inside the vehicle each item was stolen; victims' names, ages, addresses and contact information; and the narrative summary of what happened.

If this data is collated in a digital file or database, providing the results of a search query that yields this information would be an acceptable substitute to physical copies of the reports.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Ben Hallman

From: Ben Hallman

Given the quantity of reports that our request is likely to produce, we want to narrow it. Instead of requesting incident reports for every larceny from a motor vehicle in 2015, we are now only requesting reports for larcenies from motor vehicles in which a firearm was stolen in 2015.

We still want see all the information contained in the report, including, but not limited to, the time and location of each incident; the criminal's method of entry; the make and model of the vehicle; descriptions of what was stolen and where from inside the vehicle each item was stolen; the victims' names, ages and contact information; and the narrative summary of what happened.

Please also provide the TOTAL number of larcenies from motor vehicles that were reported to your department in 2015, no matter what, if anything, was stolen. All we need here is a number.

If this data is collated in a digital file or database, providing the results of a search query that yields this information would be an acceptable substitute to physical copies of the reports.

From: Miller, Pamela

Mr. Hallman,

Following some preliminary data gathering I can tell you that per our UCR reporting for 2015, there were over 8900 thefts reported to the Anchorage Police Department in 2015; of these, 2390 were thefts from vehicles.

This number does include situations where a vehicle is broken into and nothing is actually taken; but items inside have been moved around as if someone is looking for something to take. This number does not include vehicles that were vandalized with nothing stolen, where the complainant indicates nothing inside the vehicle was disturbed.

To determine what information could be released from just these 2390 reports, each would have to be individually retrieved from the list of over 8900, researched, and redacted at a cost of a $40.00 per hour per hour Records Retrieval charge per AMC 3.90.005 - Record Retrieval Charges. Victim information and other protected information would have to be redacted from these reports before they could be released.

Any redacted reports that are determined to be releasable would result in a fee of $6.00 for the first 5 pages per report, and $.30 for each additional page per report. These charges are outlined in AMC 3.90.002 - copying charges.

At $6.00 per report, assuming all 2390 reports could be redacted and released, the fee would start at $14,340.00.
Estimating a very conservative 15 minutes of retrieval, research and redacting per report (totaling 597.5 hours) at $40.00 per hour, an additional $23,900.00 would be added.

The total of these charges, $38,240.00, is an estimate. We can not email reports to private parties for security reasons, so these reports would be physically printed and mailed to you. It is possible a postage fee, (not included in the preceding estimate) may also apply. A request of this size generally requires a deposit.

I have attached an excerpt of the regulations referenced in this email for your convenience. The attachment also includes information regarding AS 40.25.120 Public Records Exceptions.

Please advise how you would like to proceed.

Pamela Miller
APD Records Clerk III
907-786-8600

From: Ben Hallman

Thank you Pamela. We won't be requesting all those reports. Is there any way to narrow down the number of incidents to include only thefts from vehicles in which a firearm was stolen in 2015? If so, I might request a small sample of those cases.

From: Ben Hallman

Hi Pamela, have you gotten a chance to see about my last request?

From: Miller, Pamela

My apologies for the delay. The information you are requesting is not something that can be easily compiled by the Records Section. We have passed your request on to our IT department to see if they are able to more readily compile the information you are requesting.

Pamela Miller
APD Records Clerk III
786-8600

From: Ben Hallman

Thanks!

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