Local level SAEC policies/data (Albuquerque Police Department)

Beryl Lipton filed this request with the Albuquerque Police Department of Albuquerque, NM.
Tracking #

19-6344

Status
Rejected

Communications

From: Beryl Lipton

To Whom It May Concern:

Pursuant to the New Mexico Inspection of Public Records Act, I hereby request the following documents:

Any and all statistics, data, reports, audits, policies, and procedures pertaining to the following items regarding sexual assault evidence collection (SAEC) kits (also known as "rape kits") and processing:

• all standard operating procedures regarding the SAEC process

• any written policies or procedures regarding department practices on the acquisition of or handling of rape kit evidence, including protocols for its collection, testing, and delegation and transfer to all other possibly relevant locations, laboratories, or agencies

• the number of kits collected and booked into evidence from the period of January 1, 2000 through the date this request is processed

• the number of kits that have been processed by a public or private crime or forensic laboratory or equivalent processing location from the period of January 1, 2000 through the date this request is processed

• the number of unprocessed kits in any storage facilities currently under the department’s jurisdiction and control, including those held by medical personnel or at external laboratory locations

• any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data.

• all audits involving this agency regarding the collection or backlog of SAEC kits

• all proposed alterations or yet-to-be-implemented changes to the policies and procedures regarding the collection, testing, and use of SAEC kits

If there any questions about this request, please feel free to call us at the MuckRock office at 617-299-1832.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 15 business days, as the statute requires.

Sincerely,

Beryl Lipton

From: Muckrock Staff

To Whom It May Concern:
I wanted to follow up on the following request, copied below. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.

From: Albuquerque Police Department

City of Albuquerque

************************************************************************

Hi there

Your first City of Albuquerque record request (request number #19-6344) has been submitted.
It is currently unpublished and is not available for the general public to view.

As the requester, you can always see the status of your
request by signing into the City of Albuquerque Public Records
portal here.

If you haven't already activated your account,
click here to get started.
Once your account is activated, your request will be visible at the following link:
Request #19-6344.

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Albuquerque.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Albuquerque Police Department

Hello,
Your request has been received and entered as 19-6344. For future records requests please go to the following website to submit your request:
Abqrecords.cabq.gov

Thank you,

[COA Logo_Horizontal_CityClerk-with tag]

Stephanie Casaus

Senior Office Assistant | Office of the City Clerk
o 505.924-3650
www.cabq.gov<http://www.cabq.gov/family>

From: Albuquerque Police Department

City of Albuquerque

************************************************************************

Hi there

A message was sent to you regarding record request #19-6344:

Hello,

On September 19, 2019, we received your request to inspect certain records. We need additional time to respond. Although it may be sooner, it may take up to fifteen (15) calendar days to respond to your request.  

 

Original Request:

On April 21, 2017:

Subject: Inspection of Public Records Act Request: Local level SAEC polices/data (Albuquerque Police Department)

To Whom It May Concern:

Pursuant to the New Mexico Inspection of Public Records Act, I hereby request the following documents:

Any and all statistics, data, reports, audits, policies, and procedures pertaining to the following items regarding sexual assault evidence collection (SAEC) kits (also known as "rape kits") and processing:

* all standard operating procedures regarding the SAEC process

* any written policies or procedures regarding department practices on the acquisition of or handling of rape kit evidence, including protocols for its collection, testing, and delegation and transfer to all other possibly relevant locations, laboratories, or agencies

* the number of kits collected and booked into evidence from the period of January 1, 2000 through the date this request is processed

* the number of kits that have been processed by a public or private crime or forensic laboratory or equivalent processing location from the period of January 1, 2000 through the date this request is processed

* the number of unprocessed kits in any storage facilities currently under the department’s jurisdiction and control, including those held by medical personnel or at external laboratory locations

* any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data.

* all audits involving this agency regarding the collection or backlog of SAEC kits

* all proposed alterations or yet-to-be-implemented changes to the policies and procedures regarding the collection, testing, and use of SAEC kits

If there any questions about this request, please feel free to call us at the MuckRock office at 617-299-1832.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 15 business days, as the statute requires.

Sincerely,

Beryl Lipton

Please let me know if you have any questions.

 

Please be advised upon further review, we have determined your request is “excessively burdensome and broad,” and my office respectfully requests an “additional reasonable period of time” to complete the request. NMSA 1978, § 14-2-10.  We will continue to update you on our progress. Finally, we will promptly contact you as soon as those documents become available for your inspection or pick up.

Sincerely,

 

 

 

Nyvia Barraza

APD IPRA Records Custodian/IPRA Supervisor

Office (505) 768-2137

 

************************************************************************
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From: Albuquerque Police Department

City of Albuquerque

************************************************************************

Hi there

A message was sent to you regarding record request #19-6344:

Hello,

 

Your request is dated April 21, 2017. The City of Albuquerque received your request on September 19, 2019. Would you please advise if you are still interested in obtaining the requested records?

 

Sincerely, 

 

Nyvia Barraza

APD IPRA Records Custodian/IPRA Supervisor

Office (505) 768-2137

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Albuquerque.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Albuquerque Police Department

City of Albuquerque

************************************************************************

Hi there

A message was sent to you regarding record request #19-6344:

Hello,

 

Your request is dated April 21, 2017. The City of Albuquerque received your request on September 19, 2019. Would you please advise if you are still interested in obtaining the requested records?

 

Sincerely, 

 

Nyvia Barraza

APD IPRA Records Custodian/IPRA Supervisor

Office (505) 768-2137

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Albuquerque.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Albuquerque Police Department

City of Albuquerque

************************************************************************

Hi there

A message was sent to you regarding record request #19-6344:

Hello:

 

I am following up with you regarding your Inspection of Public Records Act (“IPRA”) request submitted on September 19, 2019 (identified as # 19-6344).

 

It appears that you no longer desire to inspect these records. If that is the case then please send my office a written communication through Next Request #19-6344 and indicate that you no longer wish to inspect these records and you also wish to have this request closed. If you are no longer interested in reviewing the public records, then we hope you are willing to extend that courtesy.

 

Please contact my office should you wish to set up an inspection. There is no cost to inspect the records in person. If you are unable or unwilling to inspect in person, or if you would prefer copies of the non-exempt responsive records – then under the law the City “may require advance payment of the fees before making copies of public records.” NMSA 1978, § 14-2-9(C)(5). Prior to copying and mailing the records, my office will require advance payment of the copying fees ($0.50 per page) as well as the costs associated with mailing the set of documents to you. See NMSA 1978, § 14-2-9(C)(4) (“may charge the actual costs associated with transmitting copies of public records by mail”). 

 

Please respond to my office within two (2) days of this communication. If you do not response to this communication within that time and if you fail to come in to inspect the records within the next two (2) days then my office will be forced to close out your request. Even though your inactions may force my office to close this request, you are always welcome to resubmit a new request in the future. We hope you understand the predicament your inactions have placed us, we only have a finite amount of time and resources and it would be a disservice to the Citizens of Albuquerque to spend it on a request where the requester has failed to response to our communications and also failed to inspect the records made available.

 

Please let me know if you have any questions. 

 

Sincerely,

 

 

Nyvia Barraza

APD Records Custodian/IPRA Supervisor

O (505) 768-2137

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Albuquerque.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Albuquerque Police Department

City of Albuquerque

************************************************************************

Hi there

Record request #19-6344 has been closed and published. The closure reason supplied was:

Dear Requester:
 
We have contacted you several times since you request was submitted by MuckRock to ask if you still want the information you are seeking due to the delay in time between when you originally sent your request to MuckRock and when MuckRock ultimately submitted the request to the City of Albuquerque. 
 
On October 22, 2019 we advised that we needed confirmation from you before we would proceed further on your request and that if we did not hear from you within two days, we would close your request.  We have now waited several weeks beyond the two days originally provided and have not heard anything more from you on this matter.  We are now closing your request.  As we advised in October,  you are always welcome to resubmit a new request in the future. We hope you understand the predicament your inactions have placed us, we only have a finite amount of time and resources and it would be a disservice to the Citizens of Albuquerque to spend it on a request where the requester has failed to response to our communications and also failed to inspect the records made available.

 Sincerely,

Ethan Watson

Acting City Clerk

************************************************************************
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From: Albuquerque Police Department

City of Albuquerque

************************************************************************

Hi there

Record request #19-6344 has been reopened. You can see it anytime at the link below.

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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Albuquerque.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Albuquerque Police Department

City of Albuquerque

************************************************************************

Hi there

Record request #19-6344 has been closed. The closure reason supplied was:

Dear Requester:
 
We have contacted you several times since you request was submitted by MuckRock to ask if you still want the information you are seeking due to the delay in time between when you originally sent your request to MuckRock and when MuckRock ultimately submitted the request to the City of Albuquerque. 
 
On October 22, 2019 we advised that we needed confirmation from you before we would proceed further on your request and that if we did not hear from you within two days, we would close your request.  We have now waited several weeks beyond the two days originally provided and have not heard anything more from you on this matter.  We are now closing your request.  As we advised in October,  you are always welcome to resubmit a new request in the future. We hope you understand the predicament your inactions have placed us, we only have a finite amount of time and resources and it would be a disservice to the Citizens of Albuquerque to spend it on a request where the requester has failed to response to our communications and also failed to inspect the records made available.

 Sincerely,

Ethan Watson

Acting City Clerk

 

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Albuquerque.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

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