Hoonuit/PowerSchool Insights documents

Good afternoon Todd Feathers,

We received your request for, specifically:
"1) All contracts, including statements of work, between the district and Powerschool, Naviance, and/or Hoonuit.

2) All data privacy and data sharing agreements between the district and PowerSchool, Naviance, and/orHoonuit. This should include agreements that apply to both personally identifiable data as well as de-identified or aggregate data.

3) Documentation of the predictive models built by Powerschool/Hoonuit for the district as part of theUnified Insights product. This should include any documents--0ften called predictive model reports, datalibraries, model performance reports, elc.-that describe the statistical and machine learning methods the model uses (e.g., logistical regression, gradient boosting, etc.), what data was used to train the district's predictive models, what data variables are incorporated in the models, how those variables are weighted, and how those models perform.

4) A data library (also known as a data dictionary) describing all data fields incorporated into the district'sPowerschool and/or Naviance systems. To clarify: I am not requesting the data itself, but rather a list of the types of data (e.g., student names, grade, attendance rate, etc.) that the district uploads to the software. An example of a Powerschool data library can be found here: https;//docs.powerschool.com/PSDD/powerschool-tables.

5) A list of all personality, strengths, social-emotional, career, and college readiness surveys that can currently be administered to students through the district's PowerSchool and/or Naviance software. In the event that a list of such surveys is not available, I will accept blank templates of the surveys instead.

6) All user manuals for PowerSchool, Naviance, and/or Hoonuit software provided by those companies to the district."

In response to your request "1) All contracts, including statements of work, between the district and Powerschool, Naviance, and/or Hoonuit." please see the attached responsive records "IPRA 21 10 19 Feathers RE Insight 1 of 3" and "IPRA 21 10 19 Feathers RE Insight 2 of 3". After conducting a thorough records search and reviewing all departments’ sources we have no responsive records for Naviance.

In response to your request "2)All data privacy and data sharing agreements between the district and PowerSchool, Naviance, and/orHoonuit. This should include agreements that apply to both personally identifiable data as well as de-identified or aggregate data." please see the attached responsive records "IPRA 21 10 19 Feathers RE Insight 3 of 3" After conducting a thorough records search and reviewing all departments’ sources we have no responsive records for Naviance and/orHoonuit.

In response to your request "3) Documentation of the predictive models built by Powerschool/Hoonuit for the district as part of theUnified Insights product. This should include any documents--0ften called predictive model reports, datalibraries, model performance reports, elc.-that describe the statistical and machine learning methods the model uses (e.g., logistical regression, gradient boosting, etc.), what data was used to train the district's predictive models, what data variables are incorporated in the models, how those variables are weighted, and how those models perform." After conducting a thorough records search and reviewing all departments’ sources we have no responsive records

In response to your request "4) A data library (also known as a data dictionary) describing all data fields incorporated into the district'sPowerschool and/or Naviance systems. To clarify: I am not requesting the data itself, but rather a list of the types of data (e.g., student names, grade, attendance rate, etc.) that the district uploads to the software. An example of a Powerschool data library can be found here: https;//docs.powerschool.com/PSDD/powerschool-tables." The release of these records is not allowed by the district as this involves the release of data library or manuals which is intellectual property and disallowed.

In response to your request "5) A list of all personality, strengths, social-emotional, career, and college readiness surveys that can currently be administered to students through the district's PowerSchool and/or Naviance software. In the event that a list of such surveys is not available, I will accept blank templates of the surveys instead." After conducting a thorough records search and reviewing all departments’ sources we have no responsive records

In response to your request "6) All user manuals for PowerSchool, Naviance, and/or Hoonuit software provided by those companies to the district." The release of these records is not allowed by the district as this involves the release of data library or manuals which is intellectual property and disallowed.

We respectfully note in compliance with the New Mexico Inspection of Public Records Act (NMIPRA) NMSA 1978, §14-2-8 Procedure for Requesting Records, (B.) "Nothing in the Inspection of Public Records Act shall be construed to require a public body to create a public record."

We also note, pursuant to the Attorney General’s Compliance Guide, “The right to inspect applies to any nonexempt public record that exists at the time of the request. A records custodian or public body is not required to compile information from the public body’s records or otherwise create a new public record in response to a request.”

We consider this request is complete.

Respectfully,

Ms. Kathy Davis

Albuquerque Public Schools

Custodian of Records Specialist

Email: custodianofrecords@aps.edu

Mail: APS Custodian of Records

P.O. Box 25704, Albuquerque Public Schools

Albuquerque, NM 87125-0704

Fax: 505 855-9051

Please note the upcoming closures:

Schools and Administrative offices closed February 21, 2022 in observance of Presidents Day.

Please note that staff with access to the information you are seeking may not be available because many employees take leave before and after holidays.

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