Facial recognition software and marketing - February 2019 (Albuquerque Police Department)

City of Albuquerque

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Hi there

Your first City of Albuquerque record request (request number #19-6328) has been submitted.
It is currently unpublished and is not available for the general public to view.

As the requester, you can always see the status of your
request by signing into the City of Albuquerque Public Records
portal here.

If you haven't already activated your account,
click here to get started.
Once your account is activated, your request will be visible at the following link:
Request #19-6328.

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Hello,
Your request has been received and entered as 19-6328. For future records requests please go to the following website to submit your request:
Abqrecords.cabq.gov

Thank you,

[COA Logo_Horizontal_CityClerk-with tag]

Stephanie Casaus

Senior Office Assistant | Office of the City Clerk
o 505.924-3650
www.cabq.gov<http://www.cabq.gov/family>

City of Albuquerque

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Hi there

A message was sent to you regarding record request #19-6328:

Hello Beryl Lipton, 

On September 19, 2019, we received your request to inspect the following:  

On Feb. 20, 2019:

Subject: New Mexico Inspection of Public Records Act Request: Facial recognition software and marketing - February 2019 (Albuquerque Police Department)

To Whom It May Concern:

Pursuant to the New Mexico Inspection of Public Records Act, I hereby request the following records:

Records and materials related to the solicitation, acquisition, and use of face recognition technology and related software and services.

This software or services may be provided by Rekognition, Face++, and FaceFirst; this request is applicable to these and any other company providing facial recognition services under consideration or contract with this agency.

Materials responsive materials include but are not limited to:

* Agreements: contracts (including non-disclosure agreements), licensing agreements, nondisclosure agreements

* Bid records: Requests For Proposal (or equivalent calls for bids), sole source or limited source justification and approval documentation, documentation of selection, and other materials generated in the consideration and selection of the technology in question

* Company relations and communications: records related to meetings or follow-up actions with any vendors, companies, or other private entities marketing face recognition to this agency for immigration, intelligence, law enforcement, or other use.

* Financial records: purchase orders, invoices, and other memoranda and documentation.

* Marketing records: All marketing materials - unsolicited, requested, or otherwise - acquired from vendors of face recognition technology

* Policy records: any policy directives, guidance documents, memoranda, training materials, or similar records governing the use of face recognition technology for immigration, law enforcement, or other purposes.

* Training records: training material governing the use, sharing, or access to any related data related to or collected by the face recognition software/technology, including the legal standard that is required before using the technology

* Use and function records: Materials that describe the function of the software considered or in use by this agency, including emails, handouts, PowerPoint presentations, advertisements, or specification documents.

Please limit the search to records produced from January 1, 2017 – present. Please include in your search as responsive records: communications, memorandums, background papers, meeting minutes, email exchanges, or presentation materials. If your office has questions about this request, please feel free to direct them to the address associated with this request or call the MuckRock office at 617-299-1832.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 15 business days, as the statute requires.

Sincerely,

Beryl Lipton

Filed via MuckRock.com

Although it may be sooner, it will take up to 15 calendar days to respond to your request, which will be on October 4, 2019.

Sincerely, 

Yvette Gurule

IPRA Specialist 

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City of Albuquerque

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Hi there

A message was sent to you regarding record request #19-6328:

Hello:

We recently received your request which you submitted to Muckrock on February 20, 2019.  Due to an error in where Muckrock was sending the requests, we did not receive the requests until recently. We are unclear whether you are still interested in this information.

Please contact me as soon as possible to verify if you are still interested in the records.

Respectfully,

Yvette Gurule

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City of Albuquerque

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Hi there

A message was sent to you regarding record request #19-6328:

Hello:

I am following up with you regarding your Inspection of Public Records Act (“IPRA”) request submitted on September 19, 2019 (identified as # 19-6328).

It appears that you no longer desire to inspect these records. If that is the case then please send my office a written communication through Next Request #19-6328 and indicate that you no longer wish to inspect these records and you also wish to have this request closed. If you are no longer interested in reviewing the public records, then we hope you are willing to extend that courtesy.

Please contact my office should you wish to set up an inspection. There is no cost to inspect the records in person. If you are unable or unwilling to inspect in person, or if you would prefer copies of the non-exempt responsive records – then under the law the City “may require advance payment of the fees before making copies of public records.” NMSA 1978, § 14-2-9(C)(5). Prior to copying and mailing the records, my office will require advance payment of the copying fees ($0.50 per page) as well as the costs associated with mailing the set of documents to you. See NMSA 1978, § 14-2-9(C)(4) (“may charge the actual costs associated with transmitting copies of public records by mail”). 

Please respond to my office within two (2) days of this communication. If you do not response to this communication within that time and if you fail to come in to inspect the records within the next two (2) days then my office will be forced to close out your request. Even though your inactions may force my office to close this request, you are always welcome to resubmit a new request in the future. We hope you understand the predicament your inactions have placed us, we only have a finite amount of time and resources and it would be a disservice to the Citizens of Albuquerque to spend it on a request where the requester has failed to response to our communications and also failed to inspect the records made available.

Please let me know if you have any questions. 

Sincerely,

Nyvia Barraza

APD Records Custodian/IPRA Supervisor

O (505) 768-2137

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City of Albuquerque

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Hi there

A message was sent to you regarding record request #19-6328:

Beryl Lipton,

My office will now close your request identified as (Request# 19-6328). My office has communicated with you on multiple occasions. You have  failed to respond to our repeated communications. As a result, my office has no choice but to close out this request. You are welcome to resubmit a new request in the future. Thank you for your anticipated understanding.

This request is now closed.

Sincerely,

Nyvia Barraza

APD IPRA Records Custodian/IPRA Supervisor

Office (505) 768-2137

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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Albuquerque.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

City of Albuquerque

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Hi there

Record request #19-6328 has been closed. The closure reason supplied was:

Beryl Lipton,

My office will now close your request identified as (Request# 19-6328). My office has communicated with you on multiple occasions. You have  failed to respond to our repeated communications. As a result, my office has no choice but to close out this request. You are welcome to resubmit a new request in the future. Thank you for your anticipated understanding.

This request is now closed.

Sincerely,

Nyvia Barraza

APD IPRA Records Custodian/IPRA Supervisor

Office (505) 768-2137

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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Albuquerque.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>