Facial Recognition - Albuquerque (NM)

Freddy Martinez filed this request with the Albuquerque Police Department of Albuquerque, NM.
Tracking #

19-6355

Due July 29, 2019
Est. Completion None
Status
Awaiting Response

Communications

From: Freddy Martinez

To Whom It May Concern:

Pursuant to the New Mexico Inspection of Public Records Act, I hereby request the following records:

Records and materials related to the solicitation, acquisition, and use of face recognition technology and related software and services.
This software or services may be provided by Rekognition, Face++, and FaceFirst; this request is applicable to these and any other company providing facial recognition services under consideration or contract with this agency.

Responsive materials include but are not limited to:

• Agreements: contracts (including non-disclosure agreements), licensing agreements, nondisclosure agreements
• Bid records: Requests For Proposal (or equivalent calls for bids), sole source or limited source justification and approval documentation, documentation of selection, and other materials generated in the consideration and selection of the technology in question
• Company relations and communications: records related to meetings or follow-up actions with any vendors, companies, or other private entities marketing face recognition to this agency for immigration, intelligence, law enforcement, or other use.
• Financial records: purchase orders, invoices, and other memoranda and documentation.
• Marketing records: All marketing materials - unsolicited, requested, or otherwise - acquired from vendors of face recognition technology
• Policy records: any policy directives, guidance documents, memoranda, training materials, or similar records governing the use of face recognition technology for immigration, law enforcement, or other purposes. Any memoranda of understanding between this agency and other agencies to share data, access remote systems or other forms of information sharing with external agencies.
• Training records: training material governing the use, sharing, or access to any related data related to or collected by the face recognition software/technology, including the legal standard that is required before using the technology. Documents, should they exist, about training for bias in the use of facial recognition technology.
• Use and function records: Materials that describe the function of the software considered or in use by this agency, including emails, handouts, PowerPoint presentations, advertisements, or specification documents.
• Validation and accuracy: Records, reports, audits, and other documents sufficient to describe validation, accuracy, reliability, and policy compliance of the system.

Please limit the search to records produced from January 1, 2017 – present. Please include in your search as responsive records: communications, memorandums, background papers, meeting minutes, email exchanges, or presentation materials. If your office has questions about this request, please feel free to direct them to the address associated with this request or call the MuckRock office at 617-299-1832.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 15 business days, as the statute requires.

Sincerely,

Freddy Martinez

From: Muckrock Staff

To Whom It May Concern:
I wanted to follow up on the following request, copied below. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.

From: Albuquerque Police Department

City of Albuquerque

************************************************************************

Hi there

Your first City of Albuquerque record request (request number #19-6355) has been submitted.
It is currently unpublished and is not available for the general public to view.

As the requester, you can always see the status of your
request by signing into the City of Albuquerque Public Records
portal here.

If you haven't already activated your account,
click here to get started.
Once your account is activated, your request will be visible at the following link:
Request #19-6355.

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Albuquerque.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Albuquerque Police Department

Hello,
Your request has been received and entered as 19-6355. For future records requests please go to the following website to submit your request:
Abqrecords.cabq.gov

Thank you,

[COA Logo_Horizontal_CityClerk-with tag]

Stephanie Casaus

Senior Office Assistant | Office of the City Clerk
o 505.924-3650
www.cabq.gov<http://www.cabq.gov/family>

From: Albuquerque Police Department

City of Albuquerque

************************************************************************

Hi there

A message was sent to you regarding record request #19-6355:

Hello,

On September 19, 2019, we received your request to inspect certain records. We need additional time to respond. Although it may be sooner, it may take up to fifteen (15) calendar days to respond to your request.  

 

Original Request:

On July 2, 2019:

Subject: New Mexico Inspection of Public Records Act Request: Facial Recognition - Albuquerque (NM)

To Whom It May Concern:

Pursuant to the New Mexico Inspection of Public Records Act, I hereby request the following records:

Records and materials related to the solicitation, acquisition, and use of face recognition technology and related software and services.

This software or services may be provided by Rekognition, Face++, and FaceFirst; this request is applicable to these and any other company providing facial recognition services under consideration or contract with this agency.

Responsive materials include but are not limited to:

* Agreements: contracts (including non-disclosure agreements), licensing agreements, nondisclosure agreements

• Bid records: Requests For Proposal (or equivalent calls for bids), sole source or limited source justification and approval documentation, documentation of selection, and other materials generated in the consideration and selection of the technology in question

• Company relations and communications: records related to meetings or follow-up actions with any vendors, companies, or other private entities marketing face recognition to this agency for immigration, intelligence, law enforcement, or other use.

• Financial records: purchase orders, invoices, and other memoranda and documentation.

• Marketing records: All marketing materials - unsolicited, requested, or otherwise - acquired from vendors of face recognition technology

• Policy records: any policy directives, guidance documents, memoranda, training materials, or similar records governing the use of face recognition technology for immigration, law enforcement, or other purposes. Any memoranda of understanding between this agency and other agencies to share data, access remote systems or other forms of information sharing with external agencies.

• Training records: training material governing the use, sharing, or access to any related data related to or collected by the face recognition software/technology, including the legal standard that is required before using the technology. Documents, should they exist, about training for bias in the use of facial recognition technology.

• Use and function records: Materials that describe the function of the software considered or in use by this agency, including emails, handouts, PowerPoint presentations, advertisements, or specification documents.

• Validation and accuracy: Records, reports, audits, and other documents sufficient to describe validation, accuracy, reliability, and policy compliance of the system.

Please limit the search to records produced from January 1, 2017 – present. Please include in your search as responsive records: communications, memorandums, background papers, meeting minutes, email exchanges, or presentation materials. If your office has questions about this request, please feel free to direct them to the address associated with this request or call the MuckRock office at 617-299-1832.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 15 business days, as the statute requires.

Sincerely,

Freddy Martinez

Please let me know if you have any questions.

 

Sincerely,

 

 

 

Nyvia Barraza

APD IPRA Records Custodian/IPRA Supervisor

Office (505) 768-2137

 

************************************************************************
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From: Albuquerque Police Department

City of Albuquerque

************************************************************************

Hi there

A message was sent to you regarding record request #19-6355:

Good Morning Mr. Martinez, 

 

Your request is dated July 2,2019. The City of Albuquerque received your request on September 19, 2019. Would you please advise if you are still interested in obtaining the requested records?

 

Sincerely, 

 

Nyvia Barraza

APD IPRA Records Custodian/IPRA Supervisor

Office (505) 768-2137

************************************************************************
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From: Freddy Martinez

Hello APD IPRA Records Custodian,

Open the Government is very much still interested in these records. We are conducting a search for similar records across the country and these records would greatly assist our project.

Thank you for your attention to this matter,
Freddy Martinez

From: Albuquerque Police Department

City of Albuquerque

************************************************************************

Hi there

Documents have been released to you for record request #19-6355:

* MOU - Cyber Task Force with FBI.pdf

* MOU Between FBI and APD.pdf

* MOU Bureau of Alcoholm Tobacco Fireams and Explosives (ATF) APD.pdf

* MOU Cooperative Agreement between the DEA and APD.pdf

* MOU Intelligence and Security Bureau NM Dept of Homeland Security and Emergency Management Intelligence and Security Bureau APD.pdf

* MOU United States Dept. of Justice Summary of Settlement agreement with the City of Albuw. regarding APD.pdf

Document links are valid for one month.
After November 8, you will need to sign in to view the document(s).

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Albuquerque.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Albuquerque Police Department

City of Albuquerque

************************************************************************

Hi there

Documents have been released to you for record request #19-6355:

* MOU - Cyber Task Force with FBI.pdf

* MOU Between FBI and APD.pdf

* MOU Bureau of Alcoholm Tobacco Fireams and Explosives (ATF) APD.pdf

* MOU Cooperative Agreement between the DEA and APD.pdf

* MOU Intelligence and Security Bureau NM Dept of Homeland Security and Emergency Management Intelligence and Security Bureau APD.pdf

* MOU United States Dept. of Justice Summary of Settlement agreement with the City of Albuw. regarding APD.pdf

Document links are valid for one month.
After November 8, you will need to sign in to view the document(s).

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Albuquerque.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

  • MOU20Bureau20of20Alcoholm20Tobacco20Fireams20and20Explosives20ATF2020APD.pdf

  • MOU20-20Cyber20Task20Force20with20FBI.pdf

  • MOU20Between20FBI20and20APD.pdf

  • MOU20Cooperative20Agreement20between20the20DEA20and20APD.pdf

  • MOU20Intelligence20and20Security20Bureau20NM20Dept20of20Homeland20Security20and20Emer.pdf

  • MOU20United20States20Dept.20of20Justice20Summary20of20Settlement20agreement20with20th.pdf

From: Albuquerque Police Department

City of Albuquerque

************************************************************************

Hi there

A document has been released to you for record request #19-6355:

* 335108114-APD-s-Facial-Recognition-Technology-procedural-order (1).pdf

Document links are valid for one month.
After November 8, you will need to sign in to view the document(s).

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Albuquerque.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

  • 335108114-APD-s-Facial-Recognition-Technology-procedural-order201.pdf

From: Albuquerque Police Department

Use this to confirm your account. The link is only valid for 24 hours.

City of Albuquerque

************************************************************************
Hello Freddy Martinez!
************************************************************************

You can confirm your City of Albuquerque public records portal account by copying and pasting the URL below into your web browser. This link is only valid for the next 24 hours.

Magic link: https://nextrequest.cabq.gov/users/confirmation?confirmation_token=ybeQ_QFomHyNERbq5sP5

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From: Albuquerque Police Department

City of Albuquerque

************************************************************************

Hi there

A message was sent to you regarding record request #19-6355:

Hello,

This email will acknowledge APD's completion of your public records request dated September 19, 2019. 

 Responsive records:

* Memorandum of Understanding(shared via NextRequest at no charge)

* Procedural Order

 

 You may access your NextRequest profile at the following website: 

 https://nextrequest.cabq.gov/users/sign_in

 If you have not created a profile, go to the following link: 

 https://nextrequest.cabq.gov/sign_in_help

 

Sincerely,

 

Nyvia Barraza

APD IPRA Records Custodian/IPRA Supervisor

Office (505) 768-2137

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Albuquerque.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Albuquerque Police Department

City of Albuquerque

************************************************************************

Hi there

Record request #19-6355 has been closed and published. The closure reason supplied was:

Hello, 

 

All responsive documents have been made available for inspection. This request is now fulfilled and will be closed. 

 

Sincerely, 

 

 

Nyvia Barraza

APD IPRA Records Custodian/IPRA Supervisor

Office (505) 768-2137

 

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Albuquerque.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Freddy Martinez

I still believe I am due records. For example, there is an attached policy but no vendor contracts which we requested. It seems unlikely that Albuquerque Police would create a policy directive for a technology that they are not using. Can you clarify that this request is actually fulfilled? It does not appear to be.

Freddy Martinez

From: Albuquerque Police Department

City of Albuquerque

************************************************************************

Hi there

A message was sent to you regarding record request #19-6355:

Good Afternoon Mr. Martinez, 

 

I reviewed your request again and confirmed all responsive records have been provided. Your request has been fulfilled and will remain closed. 

 

Sincerely,

 

Nyvia Barraza

APD IPRA Records Custodian/IPRA Supervisor

Office (505) 768-2137

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Albuquerque.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Albuquerque Police Department

A copy of documents responsive to the request.

From: Albuquerque Police Department

City of Albuquerque

************************************************************************

Hi there

A message was sent to you regarding record request #19-6355:

Dear Mr. Martinez:

 

This email will acknowledge completion of your public records request dated September 19, 2019. 

Additional Responsive Records:

* Emails

The above mentioned additional responsive records have been mailed to you at no charge.

 

 

 

 

Please let me know if you have any questions.  

 

Sincerely,

 

 

 

Nyvia Barraza

APD IPRA Records Custodian/IPRA Supervisor

Office (505) 768-2137

 

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Albuquerque.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Freddy Martinez

Albuquerque Police,

We can consider this matter closed. I received your follow up documentation that answers my questions.

All the best,
Freddy Martinez

From: Albuquerque Police Department

Mr. Martinez:

Thank you for your response. We apologize for the oversight regarding the communications. Based on our supplemental production in this matter, would you consider withdrawing the complaint you filed with the Attorney General? As it appears this is resolved, we would like to devote our limited resources to responding to other IPRA requests rather than further adjudication of this matter with the Attorney General.

Sincerely,

Ethan Watson
Acting City Clerk

From: Freddy Martinez

Hi Ethan,

Yes I will attempt to contact them to close the matter with their office.

Freddy

From: Albuquerque Police Department

Mr. Martinez:

Were you able to withdraw your complaint?
Thanks,

Ethan Watson
Acting City Clerk

From: Freddy Martinez

Hi Ethan,

I hadalready emailed the AG and they have confirmed we withdrew it. Did they not send the same to your office?

Freddy

From: Albuquerque Police Department

Hi Freddy:

They did not let me know that but they may have sent it to our legal department rather than my office. Thank you, however, for letting me know.

Please don’t hesitate to contact me directly in the future if you have any issues.

Ethan

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