|Submitted||May 25, 2018|
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To Whom It May Concern:
Pursuant to the Wyoming Public Records Act, I hereby request the following records:
Contracts and invoices related to the use of communication services at any and all county correctional or detention facility locations under the jurisdiction of this agency. This may encompass telecommunication, kiosk, and mobile tablet services.
Please provide the following relevant materials.
• Any and all open or active Requests for Proposal or similar solicitations regarding the provision, installation, maintenance, or use of communication services. If available or applicable, please also provide equivalent materials for video conferencing equipment and other electronic communication and telecommunication services.
• Any and all active contracts regarding the provision, installation, maintenance, financial requirements, associated commissions, or use of communication services. Please include all associated supplemental materials, including any and all attachments, amendments, and exhibits. Please provide any other materials regarding the terms of service, including the term and expiration date of the current contract, as well as any optional contract extensions. Please include the name of the current telecommunication provider, as well as the services currently being provided pursuant to the agreement. Relevant companies include, but are not limited to, CenturyLink, City Tele Coin, ICSolutions, JPay, and Securus Technologies.
• Any and all financial reports, commission reports, revenue reports, and invoices related to the provision, installation, maintenance, or use of communication services. Please include all usage and fee reports, providing as much segregable data as possible, including, but not limited to, the rate at which the funds were generated, the revenue generated for each service, the timeframe during which the funds were generated, the nature of the communication's payment (collect, prepaid, inmate account), etc. If available, please also provide equivalent materials for video conferencing equipment and other electronic communication and telecommunication services.
Please provide all current contract materials and invoices for the period January 1, 2015 through the date this request is processed.
If this office or agency does not hold arrestees or inmates under its jurisdiction, provision of the entity to whom such individuals are transferred would be greatly appreciated.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.
To Whom It May Concern:
I wanted to follow up on the following Wyoming Public Records Act request, copied below, and originally submitted on May 25, 2018. Please let me know when I can expect to receive a response, or if further clarification is needed.
Thanks for your help, and let me know if further clarification is needed.
Your request was not received by this Office until June 7, 2018.
Our fee(s) for compiling and forwarding the requested documents is $25.00 per hour, per person. Currently there are four persons involved, which consists of the Undersheriff, Detention Center Lieutenant, Albany County Attorney, as well as myself. To comply, staff in the Treasurer's Office will also have to be involved. In reviewing the documents you provided, we are currently at four (4) hours. To comply with your request will take an estimated 10 - 15 staff hours.
I am also attaching a copy of our resolution describing additional fees that are associated with your request.
Please let me know if you wish us to continue researching your request and compiling/forwarding documents to you.
Albany County Sheriff
525 Grand Avenue, Suite 101
Laramie, Wyoming 82070