Firearm Project, Albany, NY

Brian Freskos filed this request with the City of Albany Police Department of Albany, NY.
Status
Completed

Communications

From: Ben Hallman

Hi,

Pursuant to the state’s public records law, I am requesting access to and copies of records from your agency. I have broken the request into three parts, each of which details the records that we are seeking. As expressed below, the date range for each part of this request is January 1, 2010 to the present:

1) Detailed information on stolen guns

It is our understanding that law enforcement agencies keep detailed records about firearms that were reported stolen by the citizens they serve. We are therefore requesting the following for each case of reported firearm theft in your jurisdiction:

-- The police report number and/or incident number for the firearm theft
-- The serial number, make, model, caliber, type and any other descriptive information for each firearm that was reported stolen

If possible, I would be grateful if this data was collated into a spreadsheet where each row represents one firearm. If a spreadsheet is provided, please provide the record layout and/or code sheet. If such a spreadsheet is not available, please provide any other records that contain this information.

2) Detailed information about crime guns

Second, it is our understanding that law enforcement agencies maintain detailed records about firearms that were used in crimes, found at crimes scenes or other incidents, seized during investigations, or otherwise recovered or taken in by officers, including the make, model and serial number of each gun. We are therefore requesting the following:

-- The following records regarding firearms used in crimes in your agency’s jurisdiction, found at crime scenes, seized during investigations or otherwise recovered or taken in by your agency: the make, model, and serial number of each gun; the date of the crime and/or incident from which it was recovered or seized; the police report number for the crime and/or incident; the type of crime the firearm was used in; and the address where the crime was committed and/or the incident occurred. Please include firearms for all offense and incident types, including homicide, robbery, assault, traffic stops, etc.

If your agency maintains a spreadsheet or database containing these records, we ask that you please provide that database. I would be grateful if this data was collated into a spreadsheet where each row represents one case, the same as part 1) “Detailed information about stolen guns.” If a spreadsheet is provided, please also provide a record layout and/or code sheet. If a spreadsheet or database is not available, please release any other records containing the information we seek.

The date range for this part is also January 1, 2010 to the present.

3) Detailed information on lost, stolen or unaccounted for law enforcement guns

Finally, it is our understanding that law enforcement agencies maintain detailed records about firearms that, while owned by the department or under the control and/or in the possession of their employees, went missing, were lost or stolen, or are otherwise unaccounted for. Therefore we request the following:

-- Any and all records of department-issued firearms that were lost, stolen, went missing or are otherwise unaccounted for.

-- If your department does not issue firearms, then we ask for any and all records of firearms that were lost, stolen, went missing or otherwise became unaccounted for while under the control and/or in the possession of one of your employees.

The records should include but not be limited to the following:

• The make, model, serial number and caliber of each firearm
• The location and address where the firearm was lost or stolen
• The date of the loss or theft.
• The date the loss or theft was reported
• Whether each lost or stolen firearm was recovered
• If the lost, stolen or missing firearm was recovered, the date and location of the recovery
• A description of how the firearm was lost, stolen or went missing
• Whether negligence on the part of the employee is/was suspected in the loss or theft of the firearm
• Whether the employee in control of the firearm retired, was terminated or otherwise left the department, and if so, the date and circumstances of the employee’s departure and whether his or her gun was retrieved and/or recovered.
• Any other individual reports and findings on the individual lost, stolen or missing firearms

The records should include but not be limited to audits, inventory reports, databases, internal reports, memos, internal affairs investigations, emails or other correspondence, and/or any other records.

The date range for this part is also January 1, 2010 to the present.

Please label each record in a clear manner. As a news organization, we will be making information obtained from this request available to the general public and are not requesting it for commercial purposes.

In the event that there are fees, I would be grateful if you informed me of the total charges before completing my request. We request that if you send an invoice, you make it out to The Trace.

I would prefer the requested information be sent via an e-mail attachment if available, or a mailed CD-ROM if not. If standard mail must be used, we ask that you send the request to the following address:

The Trace (at WeWork)
Attn: Brian Freskos
428 Broadway
New York, NY 10013

Thank you in advance for your help with this request. I look forward to receiving your response. If you have any questions or concerns, do not hesitate to contact me on my cell phone: (919) 522-6354

Sincerely,

Brian Freskos

From: Albany FOIL Center

Dear Brian Freskos,
Thank you for registering with the City of Albany FOIL Center. The current password for your account is 5838922b93. Please log in to the FOIL Center to update any contact or password information.
City of Albany

This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

From: Albany FOIL Center

Dear Brian Freskos:
I am in receipt of your Freedom of Information Law request, dated 11/17/2016. Your request is being reviewed, and could take up to 20 business days to be completed.

Under NYS Law, you may be charged $.25 per page for photocopying (if applicable), or other fees allowed under the Public Officers Law (our fee = $10/CD-DVD).

Sincerely,
Mr. Nala R. Woodard
Records Access Officer

To track your request and respond, visit the Freedom of Information Request page, then click on "My Records Center." (http://www.albanyny.org/Government/Departments/CityClerk/RecordsAccessFOIL/SubmitaFOILRequest.aspx)

From: Ben Hallman

Thank you Mr. Woodard. Sorry if you received a followup email on Nov. 21. Please ignore if you did. That was an automated followup email that I have now disabled. I look forward to hearing from you in 20 business days. Thank you for your assistance.

From: Albany FOIL Center

--- Please respond above this line ---
12/09/2016
Brian Freskos
428 Broadway
New York, NY 10013
FOIL NO: W005996-111716
Dear Brian Freskos,

Your request is hereby accepted.

Fees:

Total Amount Charged: $0.00

Your documents  have been released  through the on line portal (not via email).  Please use your user name and password that you created to log in.  Once logged in click on view my issues (in the upper left hand corner of the screen) and then click on the request with the same reference number listed above and you should find the document you requested.
Sincerely:
Mr. Nala R. Woodard Records Access Officer

If you feel you have been denied access to records you may appeal in writing within 30 days. Such appeals should be addressed to:

Appeals Officer Andrew Wood
City Hall, Room 202

Albany, NY 12207

Please specify the provisions of the law under which you are filing the appeal.  An appeal must be decided in writing within 10 business days of the receipt of the notice of appeal.

From: Albany FOIL Center

Dear Brian,
We received your request for password assistance on 12/11/2016. Below is your temporary password. Please use it to access your account online. When you access your account, please create a permanent password that only you can remember.
Login: 30070-75443353@REQUESTS.MUCKROCK.COM
Password: 66a9ce91e9
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

From: Albany FOIL Center

Dear Brian,
We received your request for password assistance on 12/15/2016. Below is your temporary password. Please use it to access your account online. When you access your account, please create a permanent password that only you can remember.
Login: 30070-75443353@REQUESTS.MUCKROCK.COM
Password: 09ccaa0e94
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

From: Albany FOIL Center

Dear Brian,

This is an email notifying you that your password has changed.

City of Albany

This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

From: Ben Hallman

Hi, I'm having trouble finding where my records have been released in the portal. Can you please tell me how to access the records? Thank you, Brian

From: Albany FOIL Center

Dear Brian,
We received your request for password assistance on 05/09/2017. Below is your temporary password. Please use it to access your account online. When you access your account, please create a permanent password that only you can remember.
Login: 30070-75443353@REQUESTS.MUCKROCK.COM
Password: d1f7a012fe
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

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